[Federal Register Volume 69, Number 239 (Tuesday, December 14, 2004)]
[Notices]
[Pages 74502-74503]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-27322]


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DEPARTMENT OF COMMERCE

Patent and Trademark Office


Privacy Act of 1974; System of Records

AGENCY: United States Patent and Trademark Office, Commerce.

ACTION: Notice of proposed new Privacy Act system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, the United States Patent and Trademark Office (USPTO) 
gives notice of a proposed new system of records entitled ``COMMERCE/
PAT-TM-18 USPTO Identification and Security Access Control Systems.'' 
We invite the public to comment on the system announced in this 
publication.

DATES: Written comments must be received no later than January 13, 
2005. The proposed system of records will be effective on January 13, 
2005, unless the USPTO receives comments that would result in a 
contrary determination.

ADDRESSES: You may submit written comments by any of the following 
methods:
     E-mail: [email protected].
     Fax: (703) 746-8050, marked to the attention of J.R. 
Garland.
     Mail: J.R. Garland, Director, Security Office, United 
States Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 
22313-1450.
    All comments received will be available for public inspection at 
the Public Search Facilities, Madison East--1st Floor, 600 Dulany 
Street, Alexandria, VA 22314.

FOR FURTHER INFORMATION CONTACT: J.R. Garland, Director, Security 
Office, USPTO, (703) 306-9000.

SUPPLEMENTARY INFORMATION: The United States Patent and Trademark 
Office (USPTO) is giving notice of a new system of records that is 
subject to the Privacy Act of 1974. The proposed system of records will 
maintain information on all employees and contractors working for the 
USPTO for the purpose of providing additional physical security for 
agency assets. New identification badges will be issued to employees 
and contractors containing the person's photograph, name, agency name, 
and identification of active employee or contractor status. Related 
access controls will be assigned as appropriate.
    The USPTO plans to implement a new Access Control System for USPTO 
facilities, including the main offices at the Carlyle campus in 
Alexandria, VA. The Access Control System will use new USPTO 
identification badges to control access to physical assets.
    The proposed new system of records, ``COMMERCE/PAT-TM-18 USPTO 
Identification and Security Access Control Systems,'' is published in 
its entirety below.
COMMERCE/PAT-TM-18

System name:
    USPTO Identification and Security Access Control Systems.

Security classification:
    Unclassified.

System location:
    Office of Administrative Services, Security Office, United States 
Patent and Trademark Office, 600 Dulany Street, Alexandria, VA 22314.

Categories of individuals covered by the system:
    USPTO employees, contractors, and other individuals requiring 
access to USPTO facilities or receiving government property.

Categories of records in the system:
    Individual's photograph, registers, and logs reflecting sequential 
numbering of security/access badges. Records may include the 
individual's name, organization, work telephone number, date of birth, 
identification number, photographic image, and records of access to 
secured facilities.

Authority for maintenance of the system:
    5 U.S.C. 301; 35 U.S.C. 2; and E.O. 9397.

Purpose(s):
    To improve security for USPTO physical assets; to maintain records 
concerning the security/access badges issued; to restrict entry to 
installations and activities; to ensure positive identification of 
personnel authorized to access restricted areas; and to maintain

[[Page 74503]]

accountability for issuance and disposition of security/access badges 
and similar physical access tools.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    See Prefatory Statement of General Routine Uses Nos. 1-13, as found 
at 46 FR 63501-63502 (December 31, 1981).
    The USPTO will use the records to issue official U.S. Government 
identification badges and cards to USPTO employees and contract 
employees requiring access to USPTO buildings and offices. The records 
will also be used to maintain a record of all holders of identification 
badges and cards, for renewal and recovery of expired badges and/or 
cards, and to identify those that are lost or stolen.

Disclosure to consumer reporting agencies:
    Not applicable.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in electronic media.

Retrievability:
    Records are retrieved by individual's name and/or card number.

Safeguards:
    Access to this system of records is limited to security and guard 
force personnel. Records are stored in guarded security areas and in 
controlled-access systems.
    Access to sensitive records is available only to authorized 
employees responsible for the management of the system and/or employees 
of program offices who have a need for such information. Electronic 
records are password-protected. During non-work hours, records are 
stored in locked safes and/or cabinets in locked rooms.

Retention and disposal:
    The records on government employees and contractor employees are 
retained for the duration of their employment at the USPTO. Other 
individuals' records are kept for the duration of their affiliation 
with the USPTO and then treated as employee records. The records on 
separated employees are destroyed or sent to the Federal Records Center 
in accordance with General Records Schedule 18.

System manager(s) and address:
    Director, Security Office, United States Patent and Trademark 
Office, P.O. Box 1450, Alexandria, VA 22313-1450.

Notification procedure:
    Information may be obtained from the Security Office, United States 
Patent and Trademark Office, P.O. Box 1450, Alexandria, VA 22313-1450. 
Requesters should provide the appropriate information in accordance 
with the inquiry provisions appearing at 37 CFR Part 102 Subpart B.

Record access procedures:
    USPTO employees wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated. Individuals must furnish their full names for their records 
to be located and identified. See ``Notification procedure'' above.

Contesting record procedures:
    USPTO employees wishing to request amendment of their records 
should contact the system manager indicated. Individuals must furnish 
their full names for their records to be located and identified. See 
``Notification procedure'' above.

Record source categories:
    The information contained in these records is provided by or 
verified by the subject individual of the record, supervisors, other 
personnel documents, and non-Federal sources such as private employers.

Exemptions claimed for the system:
    None.

    Dated: December 7, 2004.
Susan K. Brown,
Records Officer, USPTO, Office of the Chief Information Officer, Office 
of Data Architecture and Services, Data Administration Division.
[FR Doc. 04-27322 Filed 12-13-04; 8:45 am]
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