[Federal Register Volume 69, Number 232 (Friday, December 3, 2004)]
[Notices]
[Pages 70279-70281]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-26590]
-----------------------------------------------------------------------
DEPARTMENT OF JUSTICE
[AAG/A Order No. 017-2004]
Privacy Act of 1974; System of Records
Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C.
552a), notice is given that the Department of Justice (DOJ or the
Department) proposes to establish a new Department-wide system of
records entitled ``Access Control System (ACS), DOJ-011.'' This system
notice covers the DOJ-controlled security access system at the Robert
F. Kennedy Main Justice Building, as well as any other DOJ-controlled
security access systems in buildings where the DOJ operates. This
system does not include building access systems that are not under the
control of the DOJ, for example systems maintained by the building
manager in buildings where the DOJ is a tenant. This system also does
not include any separately-noticed security access control systems,
such as those of the Federal Bureau of Investigation and the Bureau of
Prisons.
This Department-wide system notice replaces, and the Department
hereby removes, on the effective date of this notice, the following.
Security Access Control System (SACS), Justice/JMD-014, last
published January 8, 1997 at 62 FR 1132.
In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is
given a 30-day period in which to comment; and the Office of Management
and Budget (OMB), which has oversight responsibility under the Act,
requires a 40-day period in which to conclude its review of the system.
Therefore, please submit any comments by January 12, 2005. The public,
OMB, and the Congress are invited to submit any comments to Mary E.
Cahill, Management and Planning Staff, Justice Management Division,
Department of Justice, Washington, DC, 20530 (Room 1400, National Place
Building).
In accordance with 5 U.S.C. 552a(r), the Department has provided a
report to OMB and the Congress.
Dated: November 24, 2004.
Paul R. Corts,
Assistant Attorney General for Administration,
JUSTICE/DOJ-011
SYSTEM NAME:
Access Control System (ACS).
SYSTEM LOCATION:
Records are located at the Department of Justice (DOJ) Robert F.
Kennedy Main Justice Building (MJB), 950 Pennsylvania Ave., NW.,
Washington, DC 20530, and at other buildings with DOJ-controlled
access.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have applied for, sought, been considered for,
attempted and/or obtained access to the MJB and other buildings, office
space, or real property with DOJ-controlled access control systems. May
include: current and former DOJ employees, contractors, vendors,
grantees, experts, consultants, task force personnel, volunteers,
detailees, visitors, and other non-DOJ employees. May also include
persons identified as employers, sponsors, references, or contacts for
the above individuals.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may include: names; social security numbers; dates of
birth; physical descriptions; badge numbers; information on employer,
sponsor, contacts, and/or references; home and/or business addresses
and phone numbers; dates and times of entry, exit, and/or passage
through control points; signatures, photographs, videos, electronic
images, fingerprints, and other biometric identifiers; vehicle
identification data; drivers license number; purpose of visit and
person visited and/or other related information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12958, as amended by Executive Order 13292; Title 5
U.S.C. 552a(e)(10); Title 44 U.S.C. chapters 21 and 33. These statutes
and Executive Orders are directed toward security of United States
Government records maintained by federal agencies. Title 40 U.S.C.
chapter 318a; and Title 41 CFR section 102-81.10 and 81.15. This
statute and the federal regulations are directed toward security of
United States Government buildings and the people therein.
PURPOSE(S):
Records in this system are necessary to maintain the security of
the personnel and locations at which the DOJ operates, and of DOJ
records, vehicles, property and equipment, and are used to determine
eligibility and/or the status of individuals who have applied for,
sought, been considered for, attempted and/or obtained access to such
locations. Records in this system are also used to maintain control of
badges issued for access to locations where the DOJ operates.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Records or information from this system of records may be disclosed
under the following circumstances when it has been determined by the
Department of Justice that such a need exists:
To the news media and the public pursuant to 28 CFR 50.2 unless it
is determined that release of the specific information in the context
of a
[[Page 70280]]
particular case would constitute an unwarranted invasion of personal
privacy.
To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of and at
the request of the individual who is the subject of the record.
To the National Archives and Records Administration in records
management inspections conducted under the authority of 44 U.S.C. 2904
and 2906.
To any criminal, civil, or regulatory law enforcement authority
(whether federal, state, local, territorial, tribal, or foreign) where
the information is relevant to the recipient entity's law enforcement
responsibilities.
To a governmental entity lawfully engaged in collecting law
enforcement, law enforcement intelligence, or national security
intelligence information for such purposes.
To any person or entity in either the public or private sector,
domestic or foreign, if deemed by the DOJ to be necessary in eliciting
information or cooperation from the recipient for use by the DOJ in
furthering the purposes of the system, e.g., disclosure of personal
identifying information to an associate or employer of a person to
confirm the person's identity, suitability, and reason for access to a
DOJ facility.
In an appropriate proceeding before a court, or administrative or
adjudicative body, when the Department of Justice determines that the
records are arguably relevant to the proceeding; or in an appropriate
proceeding before an administrative or adjudicative body when the
adjudicator holds the records to be relevant to the proceeding.
To an actual or potential party to litigation or the party's
authorized representative for the purpose of negotiation or discussion
on such matters as settlement, plea bargaining, or in informal
discovery proceedings.
To appropriate officials and employees of a federal agency or
entity which requires information relevant to a decision concerning the
hiring, appointment, or retention of an employee; the issuance,
renewal, suspension, or revocation of a security clearance; the
execution of a security or suitability investigation; the letting of a
contract, or the issuance of a grant or benefit.
To federal, state, local, tribal, foreign, or international
licensing agencies or associations which require information concerning
the suitability or eligibility of an individual for a license or
permit.
To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government, when
necessary to accomplish an agency function related to this system of
records.
The Department of Justice may disclose relevant and necessary
information to a former employee of the Department for purposes of:
Responding to an official inquiry by a federal, state, or local
government entity or professional licensing authority, in accordance
with applicable Department regulations; or facilitating communications
with a former employee that may be necessary for personnel-related or
other official purposes where the Department requires information and/
or consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Not applicable.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Most information is maintained in computerized form and stored in
memory, on disk storage, on computer tape, or other computer media.
However, some information may also be maintained in hard copy (paper)
or other form.
RETRIEVABILITY:
Information is typically retrieved by name of the individual, other
personal identifiers, or by access badge number.
SAFEGUARDS:
Records in this system are maintained in limited access space in
DOJ-controlled facilities and offices. Computerized data is password
protected. All DOJ personnel are required to pass a background
investigation. The information is accessed only by authorized DOJ
personnel or by non-DOJ personnel properly authorized to assist in the
conduct of an agency function related to these records.
RETENTION AND DISPOSAL:
Records in this system in all formats are maintained and disposed
of in accordance with appropriate authority of the National Archives
and Records Administration.
SYSTEM MANAGER AND ADDRESS:
For the Main Justice Building and certain satellite offices in the
Washington DC Metropolitan Area: Director, Security and Emergency
Planning Staff, Justice Management Division, Room 6217, 950
Pennsylvania Ave., NW., Washington, DC 20530.
For other Specific Buildings/Components:
Security System Manager, Justice Data Center--Washington, 1151-D
Seven Locks Rd., Rockville, MD 20854;
Security System Manager, Justice Data Center--Dallas, 207 S.
Houston St., Dallas, TX 75202;
Chief, Physical Security, Executive Office of U.S. Attorneys, U.S.
DOJ.EOUSA-SPS, 600 E Street, NW., Suite 2600, Washington, DC 20530;
Director, Security Programs Staff, Criminal Division, 1331 F
Street, NW., Suite 300, Washington, DC 20530;
Deputy Chief Inspector, Office of Security Programs, Drug
Enforcement Administration, 700 Army Navy Drive, Arlington, VA 22202;
Chief, Security and Emergency Programs Division, Bureau of Alcohol,
Tobacco, Firearms and Explosives, 650 Massachusetts Avenue, NW., Room
2240, Washington, DC 20226;
Security Program Manager, Office of the Inspector General, 950
Pennsylvania Ave., NW., Washington, DC 20530;
Security Programs Manager, Office of Intelligence Policy and
Review, Department of Justice, Washington, DC 20530;
Security Programs Manager, Executive Office for Immigration Review,
5107 Leesburg Pike, Suite 2103, Falls Church, VA 22041;
Case Management Specialist, Office of the United States Trustee, 33
Whitehall St., 21st Floor, New York, NY 10004-2112;
Security Programs Manager, United States Marshals Service, United
States Marshals Service Headquarters, Washington, DC 20530-1000;
DOJ/INTERPOL-USNCB, 1301 New York Ave., NW., Washington, DC 20530;
Security Program Manager, Tax Division, 555 Fourth St., NW.,
Washington, DC 20530;
Chief, Office of Security and Classified Programs, National Drug
Intelligence Center, 319 Washington St., Johnstown, PA 15901;
NOTIFICATION PROCEDURES:
Same as Record Access Procedures.
RECORD ACCESS PROCEDURES:
A request for access to a record from the system shall be made in
writing with the envelope and the letter clearly marked ``Privacy Act
Request.'' Include in the request your full name and complete address.
The requester must sign the request; and, to verify it, the signature
must be notarized or submitted under 28 U.S.C. 1746, a law
[[Page 70281]]
that permits statements to be made under penalty of perjury and dated
as a substitute for notarization. You may submit any other identifying
data you wish to furnish to assist in making a proper search of the
system. Requests for access should be addressed to: Facilities and
Personnel Group, Security and Emergency Planning Staff, Justice
Management Division, Room 6217, U.S. Department of Justice, 950
Pennsylvania Ave., NW., Washington, DC 20530.
CONTESTING RECORD PROCEDURES:
Individuals desiring to contest or amend information maintained in
the system should also direct their request to the appropriate System
Manager listed above, stating clearly and concisely what information is
being contested, the reasons for contesting it, and the proposed
amendment to the information sought. Include information requested
above for Record Access.
RECORD SOURCE CATEGORIES:
See Categories of Individuals Covered by the System.
EXEMPTIONS CLAIMED BY THE SYSTEM:
None.
[FR Doc. 04-26590 Filed 12-2-04; 8:45 am]
BILLING CODE 4410-FB-P