[Federal Register Volume 69, Number 222 (Thursday, November 18, 2004)]
[Notices]
[Pages 67551-67552]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-25551]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 20, 2004 unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
Attn: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6504.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 21, 2004, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 10, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-1c AHRC

System name:
    Army Casualty Information Processing System (ACIPS) (January 6, 
2004, 69 FR 790).

Changes:
* * * * *

System identifier:
    Add ``DoD'' to the end of the entry.

System name:
    Delete entry and replace with ``Defense Casualty Information 
Processing System (DCIPS)''.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Department of Defense military 
personnel (active component and reserve component) and their family 
members; DoD civilian personnel, retired service members, non-DoD 
civilians, and other individuals that are reported as casualties.''

Categories of records in the system:
    Delete entry and replace with ``Individuals name, Social Security 
Number, date of birth, branch of service, organization, duty, military 
occupational specialty (MOS), Air Force Specialty Code (AFSC), Navy 
rate, rank, sex, race, religion, home of record, and other pertinent 
information; personnel records, health/dental records, correspondence 
with primary next of kin/secondary next of kin, inquiries from other 
agencies and individuals, DD Form 1300 (Report of Casualty).''
* * * * *

Purpose(s):
    To provide DoD with a single joint military casualty information 
processing system; to provide support for the management of casualty 
and mortuary affairs by the Services Casualty and Mortuary Affairs 
Offices; to respond to inquiries; to provide statistical data 
comprising type, number, place and cause of incident to DoD Services' 
members.
* * * * *

Record source categories:
    Delete entry and replace with ``From casualty reports and 
investigations received from commander, medical personnel, medical 
examiners, and other related official sources.''
* * * * *
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS).

System location:
    U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, 
VA 22332-0481.

[[Page 67552]]

Categories of individuals covered by the system:
    Department of Defense military personnel (active component and 
reserve component) and their family members; DoD civilian personnel, 
retired service members, non-DoD civilians, and other individuals that 
are reported as casualties.

Categories of records in the system:
    Individual's name, Social Security Number, date of birth, branch of 
service, organization, duty, military occupational specialty (MOS), Air 
Force Specialty Code (AFSC), Navy rate, rank, sex, race, religion, home 
of record, and other pertinent information; personnel records, health/
dental records, correspondence with primary next of kin/secondary next 
of kin, inquiries from other agencies and individuals, DD Form 1300 
(Report of Casualty).

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 
600-8-1, Army Casualty Operations, Assistance, Insurance; Army 
Regulation 638-2, Care and Disposition of Remains and Disposition of 
Personal Effects; Army Regulation 600-8-4, Line of Duty Policy, 
Procedures, and Investigations; and E.O. 9397 (SSN).

Purpose(s):
    To provide DoD with a single joint military casualty information 
processing system; to provide support for the management of casualty 
and mortuary affairs by the Services Casualty and Mortuary Affairs 
Offices; to respond to inquiries; to provide statistical data 
comprising type, number, place and cause of incident to DoD Services' 
members.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number or any other 
data element.

Safeguards:
    All information is restricted to a secure area in buildings that 
employ security guards. Computer printouts and magnetic tapes and files 
are protected by password known only to properly screened personnel 
possessing special authorization for access.

Retention and disposal:
    Records are permanent.

System manager(s) and address:
    Commander, U.S. Army Human Resources Command, 200 Stovall Street, 
Alexandria, VA 22332-0481.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Army Human Resources Command, Attn: AHRC-PEC, 200 
Stovall Street, Alexandria, VA 22332-0481.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Human Resources Command, Attn: AHRC-PEC, 200 Stovall Street, 
Alexandria, VA 22332-0481.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From casualty reports and investigations received from commander, 
medical personnel, medical examiners, and other related official 
sources.

Exemptions claimed for the system:
    None.

[FR Doc. 04-25551 Filed 11-17-04; 8:45 am]
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