[Federal Register Volume 69, Number 222 (Thursday, November 18, 2004)]
[Notices]
[Pages 67547-67548]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-25547]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on December 20, 2004 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on October 28, 
2004, to the House Committee on Government Reform, the Senate Committee 
on Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 12, 2004.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DHA 10

System name:
    DoD Women, Infants, and Children Overseas Participant Information 
Management System.

System location:
    Choctaw Management Services Enterprises, 2161 NW., Military 
Highway, Suite 308, San Antonio, TX 78213-1844, and at WIC Overseas 
sites in Europe, Latin America and Pacific. For a complete listing of 
all facility addresses maintaining these records, write to the system 
manager.

Categories of individuals covered by the system:
    Members of the Armed Forces, civilian employees, and DoD 
contractors living overseas (or in a U.S. Territory or possession), and 
their family members who are eligible for the DoD Women, Infants, and 
Children Overseas Program.

Categories of records in the system:
    Records consist of individual's or sponsor's name, Social Security 
Number, current address, income information, nutritional/medical 
history data, and whether the participants have received nutritional 
education and counseling.

Authority for maintenance of the system:
    10 U.S.C. 1060a, Special Supplemental Food Program; 42 U.S.C. 
Chapter 13A, Child Nutrition; and E.O. 9397 (SSN).

Purpose(s):
    DoD is responsible for providing Women, Infants, and Children (WIC) 
benefits to eligible members of the Armed Forces, civilian employees, 
and DoD contractors living overseas, and their family members. Records 
are being collected and maintained to determine eligibility for the DoD 
WIC Overseas Program. The program provides eligible participants with 
supplemental nutritious food, nutrition counseling and education, 
nutrition-health screening, and referrals to other health agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
OSD's compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Records are maintained on paper in file folders, on a microcomputer 
system, on diskette, on compact disk.

Retrievability:
    Records are retrieved by the sponsor's Social Security Number and/
or name or the participant's name and/or Social Security Number.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, or administrative procedures. 
Access to records is limited to those officials who require the records 
to perform their official duties consistent with the purpose for which 
the information was collected. All personnel whose official duties 
require access to the information are trained in the proper 
safeguarding and use of the information. Access to computerized data is 
restricted by passwords, which are changed periodically. Computer 
terminals are located in supervised areas with access control.

Retention and disposal:
    Paper files are retained in active file until participants relocate 
or become ineligible to receive WIC Overseas services. The files are 
held for one additional year, and then destroyed by shredding, pulping, 
macerating, or burning.

System manager(s) and address:
    Program Manager, TRICARE Management Activity, Joint Health Plan 
Coordination, 5111 Leesburg Pike, Suite 810, Falls Church, VA 22041-
3206.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the TRICARE Management Activity, Department of Defense, ATTN: TMA 
Privacy Officer, 5111 Leesburg Pike, Suite 810, Falls Church, VA 22041-
3206.
    Request should contain participant's and/or sponsor's full name, 
their Social Security Number, and current address and telephone number.

Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the TRICARE Management Activity, Department of 
Defense, ATTN: TMA Privacy Officer, 5111 Leesburg Pike, Suite 810, 
Falls Church, VA 22041-3206.

[[Page 67548]]

    Request should contain participant's and/or sponsor's full name, 
their Social Security Number, and current address and telephone number.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Individuals applying for WIC Overseas Program benefits.

Exemptions claimed for the system:
    None.
[FR Doc. 04-25547 Filed 11-17-04; 8:45 am]
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