[Federal Register Volume 69, Number 220 (Tuesday, November 16, 2004)]
[Notices]
[Pages 67183-67185]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-25329]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 3, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape,

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and other media. To control this accumulation, agency records managers 
prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service; Department of the 
Interior, Bureau of Land Management, Fish and Wildlife Service, and 
National Park Service (N1-95-05-2, 5 items, 3 temporary items). 
Administrative records relating to operational actions taken in the 
management of fire incidents on Federal lands. Included are such 
records as interim status reports, inspection checklists, unit logs, 
logistics documents, and cost estimates. Also included are electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of individual 
fire reports and fire package-incident history files, which document 
significant incidents and events, actions taken, lessons learned and 
contain other important information on fire suppression and the 
management of natural resources on Federal lands. This schedule was 
developed jointly by the Forest Service, the Bureau of Land Management, 
the Fish and Wildlife Service, and the National Park Service and is 
applicable to the fire incident records each of these agencies 
accumulates.
    2. Department of Agriculture, Forest Service (N1-95-05-1, 10 items, 
6 temporary items). Inputs and outputs associated with the National 
Interagency Fire Management Integrated Database (NIFMID), an electronic 
system containing wild land fire reports and weather information. Also 
included are inputs, outputs, data, and documentation associated with 
the Fire Statistics System. The data contained in the NIFMID system, 
which includes information entered from the Fire Statistics System, is 
proposed for permanent retention along with the related system 
documentation.
    3. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-19, 6 items, 6 temporary items). Inputs, outputs, master 
files, and system documentation associated with an electronic system 
used to track the receipt and analysis of lab samples received by the 
agency. Also included are electronic copies of records created using 
electronic mail and word processing.
    4. Department of the Air Force, Agency-wide (N1-AFU-03-22, 8 items, 
8 temporary items). Records relating to offenses resulting in court 
martial and other disciplinary actions. Also included are electronic 
copies of records created using electronic mail and word processing. 
Information included in these records was previously approved for 
permanent retention in a recordkeeping system maintained by the Defense 
Manpower Data Center that includes data drawn from all Defense 
Department components.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-17, 25 items, 25 temporary items). Records 
relating to the safety of agency working conditions. Included are such 
records as technical standards, safety and health investigations files, 
industrial hygiene assessments, recommendations regarding field 
operations, safety analysis and prevention programs records, workers 
compensation claims, employee complaints files, records regarding the 
collection and disposal of hazardous waste materials at airport 
screening areas, policy development records, annual reports, program 
evaluation records, training materials, and other administrative 
records accumulated by the agency's Office of Occupational Safety, 
Health and Environment. Also included are electronic copies of records 
created using electronic mail and word processing.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
04-4, 1290 items, 305 temporary items). Comprehensive revision of the 
agency's records control schedule to include electronic copies of 
records created using electronic mail and word processing and apply to 
case files accumulated by lead investigative offices the disposition 
instructions previously approved for files accumulated at agency 
headquarters. This change reflects the fact that lead investigative 
offices now maintain a complete copy of every investigative case file, 
as opposed to headquarters. This schedule continues to provide for the 
permanent retention in lead investigative offices of recordkeeping 
copies of selected case files in investigative case classifications 
which contained permanent authorities previously. Selection criteria 
were approved by NARA in earlier agency records disposition schedules.
    7. Department of State, Office of the Secretary of State (N1-59-04-
8, 1 item, 1 temporary item). Program files of the Ombudsman for Civil 
Service Employees, an office which is now defunct.
    8. Armed Forces Retirement Home, Agency-wide (N1-231-04-01, 10 
items, 4 temporary items). Records relating to budget and financial 
matters. Electronic copies of records created using electronic mail and 
word processing that are associated with these and other agency 
activities are included. Proposed for permanent retention are 
recordkeeping copies of such records as files relating to the agency's 
mission and organization, publications and reports, still pictures, and 
files relating budget and finance policy. This schedule authorizes the 
agency to apply the proposed disposition instructions to records 
regardless of medium.
    9. Environmental Protection Agency, Office of Environmental 
Information (N1-412-05-1, 7 items, 7 temporary items). Electronic 
software programs, electronic data, and system

[[Page 67185]]

documentation associated with the Integrated Error Correction Process 
Database, which is used in the identification, tracking, and resolution 
of environmental data errors.
    10. Environmental Protection Agency, Office of Solid Waste and 
Emergency Response (N1-412-05-2, 8 items, 5 temporary items). 
Electronic software programs, inputs, graphics, and audit and user-
defined data associated with an electronic system that contains 
information relating to risk management plans submitted to the agency 
pursuant to Section 112(r) of the Clean Air Act. Proposed for permanent 
retention are electronic versions of risk management plans and 
executive summaries, along with the related system documentation.
    11. Environmental Protection Agency, Office of Solid Waste and 
Emergency Response (N1-412-05-3, 2 items, 2 temporary items). Records 
relating to the implementation of risk management plans submitted 
pursuant to Section 112(r) of the Clean Air Act. Included are such 
records as risk management plans, facility audit reports, 
correspondence, and electronic copies of documents created using 
electronic mail and word processing.
    12. General Services Administration, Public Buildings Service (N1-
121-04-1, 4 items, 4 temporary items). Case files containing fiscal 
reports, approval letters, forms, and correspondence relating to 
capital projects, including imaged copies. Also included are electronic 
copies of records created using electronic mail or word processing.
    13. National Archives and Records Administration, Office of General 
Counsel (N1-64-05-1, 17 items, 14 temporary items). Files relating to 
legal operations, including such matters as legal opinions that do not 
set precedents, litigation that is not historically significant, ethics 
programs, and Freedom of Information Act activities. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of legal opinions that set precedents, significant litigation cases, 
and policy files relating to the Presidential Records Act.
    14. U. S. Commission on Ocean Policy, Agency-wide (N1-220-05-1, 8 
items, 4 temporary items). Files accumulated by members of the 
Commission excluding the chairman, working papers and research 
materials, electronic copies of records created using electronic mail 
and word processing, and records relating to the Commission's web site, 
including content, system documentation, and web site policy and 
planning records. Proposed for permanent retention are recordkeeping 
copies of such files as Commission meeting minutes and testimony, 
annual reports, reports on research projects, and records accumulated 
by the chairman of the Commission, including correspondence, press 
releases, and interoffice memorandums.

    Dated: November 5, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-25329 Filed 11-15-04; 8:45 am]
BILLING CODE 7515-01-P