[Federal Register Volume 69, Number 207 (Wednesday, October 27, 2004)]
[Notices]
[Pages 62724-62725]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-24021]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 13, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-04-02, 2 items, 2 
temporary items). Electronic copies of records created using electronic 
mail and word processing that are associated with a registry containing 
personal demographic data on individuals participating in medical 
research. This schedule, which applies to records in all media, also 
increases to 75 years the retention period for the registry, which was 
previously approved for disposal.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-04-4, 18 items, 18 temporary items). Records of 
the National Ocean Service, including such files as software created 
in-house (with accompanying manuals), application software, data and 
technical documentation for electronic models and expert systems, and 
data, system documentation, inputs, and outputs for tracking systems 
associated with operating plans, controlled correspondence, and 
memorandums of agreement.
    3. Department of Health and Human Services, Food and Drug 
Administration (N1-88-03-5, 84 items, 83 temporary items). Records of 
the Center for Biologics Evaluation and Research relating to research, 
compliance, manufacturing, testing, approval, and inspection activities 
associated with regulating biological products. Included are such 
records as product license applications, production establishment 
license applications, applications to test prototype products on 
humans, inspection and investigation reports, adverse experience 
reports, new drug applications, general correspondence, advisory 
committee administrative files, export request files, and market 
withdrawal files. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of product efficacy review 
final reports. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Justice, Drug Enforcement Administration (N1-170-
04-10, 3 items, 3 temporary items). Sound and video recordings 
accumulated in the course of investigations and intelligence 
operations.

[[Page 62725]]

    5. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-04-3, 6 items, 6 temporary items). Master files, 
inputs, outputs, and documentation associated with an electronic system 
used to track the training activities of all agency personnel. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    6. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-16, 5 items, 4 temporary items). Extra copies of 
all controlled and major correspondence signed by the agency's Director 
or other senior officials. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies and indexes of controlled 
and major correspondence signed by the agency's Director, Deputy 
Director, Associate Directors, and Attorney Advisor. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-17, 4 items, 3 temporary items). Working files 
used to prepare reports to Congress and the President regarding agency 
objectives and accomplishments. Also included are electronic copies of 
records created using electronic mail and word processing. 
Recordkeeping copies of final reports are proposed for permanent 
retention. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    8. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-18, 3 items, 3 temporary items). Records relating 
to the participation or sponsorship of agency staff in professional 
associations, societies, and related groups. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    9. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-38, 3 items, 3 temporary items). Information 
collection budget reports submitted to the Office of Management and 
Budget. Also included are electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    10. Department of the Treasury, Office of the Secretary (N1-56-04-
3, 12 items, 6 temporary items). Administrative records, working 
papers, Web site content, and Web site management records accumulated 
by the Internal Revenue Service Oversight Board relating to the 
Treasury Department's oversight of IRS administration and operations. 
Proposed for permanent retention are recordkeeping copies of official 
correspondence, speeches and testimony, publications and reports, 
meeting minutes, and news releases. Also included are electronic copies 
of records created using electronic mail and word processing.
    11. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-18, 21 items 18 temporary items). Record relating to postage 
stamp and special products printing and processing, including records 
created in connection with such activities as ordering, scheduling, 
production, tracking, receiving/shipping, corrective actions, service 
returns, discrepancy reporting, and planning. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of postage stamps annual orders, postage stamp history files, and 
special security products files.
    12. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-19, 9 items, 9 temporary items). Records relating to 
engraving and plate production, including such files as production 
control records, inventories, production statistics, tracking logs, and 
identification number assignment records. Also included are electronic 
copies of records created using electronic mail and word processing.
    13. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-20, 10 items 8 temporary items). Records relating to the 
printing, processing, and production of currency. Included are such 
records as yearly currency orders, printing orders, manuals, reports, 
manufacturing support materials, and currency scheduling files. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of official Federal Reserve Board records of currency schedules, 
requests and correspondence, and year-end currency reports.

    Dated: October 20, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-24021 Filed 10-26-04; 8:45 am]
BILLING CODE 7515-01-P