[Federal Register Volume 69, Number 206 (Tuesday, October 26, 2004)]
[Notices]
[Pages 62438-62439]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-23886]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend a system of records.

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[[Page 62439]]

SUMMARY: The Department of the Air Force is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
November 26, 2004, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 20, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F034 AF SVA F

System name:
    Automated Air Force Library Information System (June 11, 1997, 62 
FR 31793).

Changes:
* * * * *

Authority for maintenance of the system:
    Replace `Air Force Regulation 215-15, Air Force Library and 
Information System,' with `Air Force Instruction 34-270, Air Force 
Library and Information System'.
* * * * *

System manager(s) and address:
    Replace entry with `Director, Air Force Libraries, Air Force 
Services Agency, Libraries Branch, 10100 Reunion Place, Suite 502, San 
Antonio, TX 78216-4138'.
* * * * *
F034 SVA F

System name:
    Automated Air Force Library Information System.

System location:
    At all Air Force bases, stations, laboratories, and centers 
operating automated library systems. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notice.

Categories of individuals covered by the system:
    All military personnel and dependents; civilian personnel 
(including contractors) and dependents who are authorized to use Air 
Force libraries.

Categories of records in the system:
    Social security number, library card number, name, base and/or home 
address, privilege code, statistical code, base organizational 
affiliation code, telephone number(s), expiration date, registration 
date, issuing library, number of cards issued, service code (if 
appropriate), and graduate school code (if appropriate) for special 
borrowers; on-line patron registration which may include at some 
locations security clearance level/special accesses; need-to-know 
subject areas, and citizenship.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
34-270, Air Force Library and Information System, and E.O. 9397 (SSN).

Purpose(s):
    This system is used to track accountability of materials charged 
via operation of the library's automated circulation control system; to 
follow up on delinquent borrowers by generation of overdue notices, to 
clear departing patrons and delete their names from the file, to issue 
library cards, and to ensure proper control of classified and limited 
distribution material.

Routine used of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in computer and computer output products, and on paper 
application forms.

Retrievability:
    Individual's name, Social security Number, and library card number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.

Retention and disposal:
    Records are destroyed when expended, when material is returned on 
consolidation of records, or on other proper settlement of 
responsibility. Records are destroyed by tearing into pieces, 
shredding, pulping, macerating or burning. Computer records are 
destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    Director, Air Force Libraries, Air Force Services Agency, Libraries 
Branch, 10100 Reunion Place, Suite 502, San Antonio, TX 78216-4138.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to the Air Force 
Libraries, Air Force Services Agency, Libraries Branch, 10100 Reunion 
Place, Suite 502, San Antonio, TX 78216-4138 or to library officials at 
location of assignment.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Air Force Libraries, Air 
Force Services Agency, Libraries Branch, 10100 Reunion Place, Suite 
502, San Antonio, TX 78216-4138 or to library officials at location of 
assignment.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-322; 32 CFR part 806b; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Personal information obtained from the individual.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 04-23886 Filed 10-25-04; 8:45 am]
BILLING CODE 5001-04-M