[Federal Register Volume 69, Number 201 (Tuesday, October 19, 2004)]
[Notices]
[Pages 61527-61529]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-23353]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public

[[Page 61528]]

comments on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 3, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Forest Service (N1-95-04-1, 7 items, 
4 temporary items). Data files from the Rocky Mountain Research 
Station's Fire Regimes for Fuels Management and Fire Use Databases for 
the period 1986-2000. Also included are electronic copies of records 
created using electronic mail and word processing. Proposed for 
permanent retention are the 1999 versions of the National Fire 
Occurrence, Federal and State Lands Databases, and the Geographic 
Information System Data Layers, 2000, and the related system 
documentation.
    2. Department of the Air Force, Agency-wide (N1-AFU-04-4, 6 items, 
5 temporary items). Records relating to the disposition of remains of 
deceased foreign nationals, civilian employees of the agency, and 
family members of Air Force personnel. Included are such records as 
copies of death certificates, personal property inventories, 
instructions for the shipment of remains, and files relating to 
payments made for funerals and interments. Electronic copies of records 
created using electronic mail and word processing are also included. 
Recordkeeping copies of files relating to Air Force military personnel 
are proposed for permanent retention.
    3. Department of the Army, Agency-wide (N1-AU-04-7, 4 items, 4 
temporary items). Quality of information program claims records. 
Included are such records as requests for information corrections, 
replies, appellants' requests for reviews of denials, and final 
adjudication notices. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule also 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-10, 10 items, 6 temporary items). Routine 
correspondence, copies of Freedom of Information Act requests, 
background files relating to policy development, and project files 
accumulated by the Office of Operations Policy. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of such records as policy statements, SOPs, and security directives.
    5. Department of Housing and Urban Development, Agency-wide (N1-
207-04-3, 15 items, 13 temporary items). Records relating to 
Department-wide grant programs including selection process records, 
award agreement case files, working papers, program support files, 
general subject and chronological correspondence files, and reference 
copies of policy records. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of policy files and 
financial award deliverables.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
04-6, 8 items, 8 temporary items). Technical records relating to the 
administration and operation of the agency's public Web site. Included 
are such records as server of origin logs, snapshots of the site, 
templates that record how information was displayed, logs of site 
traffic, and technical policies and standards. Electronic copies of 
records created using electronic mail and word processing are also 
included.
    7. Department of Justice, Bureau of Prisons (N1-129-04-8, 7 items, 
7 temporary items). Inputs, outputs, master files, and documentation 
associated with the agency's Millennium System, an electronic system 
used to support business activities of Federal Prison Industries. This 
system contains information concerning such matters as schedules of 
deliveries from suppliers, returns of rejected orders, and the creation 
of production orders. Electronic copies of

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records created using electronic mail and word processing are also 
included.
    8. Department of Justice, Bureau of Prisons (N1-129-04-9, 3 items, 
3 temporary items). Inputs, outputs, and master files associated with 
an electronic system that is used for the display and evaluation of 
archived data generated by the Millennium System.
    9. Department of Labor, Office of Inspector General (N1-174-03-3, 
22 items, 14 temporary items). Records accumulated by the Inspector 
General, including such records as schedules of daily activities, 
telephone logs, routine Congressional correspondence, drafts and other 
transitory files used to create recordkeeping files, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of such 
records as Congressional testimony, minutes of meetings with 
Congressional committees, speeches, and publications.
    10. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-2, 4 items, 4 temporary items). Files documenting 
assistance agreements with other entities, including other Federal 
agencies, academic institutions, and state and local governments. 
Records relate to grants, cooperative agreements, inter-agency 
agreements, and other types of program support agreements. Included are 
such records as documentation of significant actions and decisions, 
justifications, cost estimates, scope of work statements, applications, 
and close-out documentation for completed agreements. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium. Excluded are 
final products and deliverables, which are scheduled separately.
    11. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-7, 6 items, 5 temporary items). Records relating 
to articles submitted to professional and trade journals. Included are 
such records as working papers and background materials, manuscripts 
that do not relate to the agency's mission or substantive programs, and 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of final mission-related manuscripts.
    12. Department of the Treasury, Financial Management Service (N1-
425-04-4, 11 items, 11 temporary items). Records of the Debt Management 
Services Division relating to debt collection activities. Included are 
such records as delinquent debtor case files, notices sent to 
individuals and businesses concerning pending debt actions, and a 
database used to track inquiries about debt collection actions. 
Electronic copies of records created using electronic mail and word 
processing are also included.
    13. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-04-13, 3 items, 3 temporary 
items). Test method evaluation records, including such records as 
methods reports, laboratory data and original test method data 
submitted by companies, and non-reportable data relating to the 
analysis of environmental samples and food, feed, and pesticide 
products. Also included are electronic copies of documents created 
using electronic mail and word processing.
    14. Tennessee Valley Authority, Fossil Power Group (N1-142-04-5, 4 
items, 4 temporary items). Records relating to managing heavy 
equipment. Included are such records as rental and billing documents, 
requisitions, inventories, orders, and reports. Electronic copies of 
records created using electronic mail and word processing are also 
included.

    Dated: October 13, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-23353 Filed 10-18-04; 8:45 am]
BILLING CODE 7515-01-P