[Federal Register Volume 69, Number 199 (Friday, October 15, 2004)]
[Notices]
[Pages 61226-61227]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-23121]


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DEPARTMENT OF DEFENSE


Office of the Joint Staff; Privacy Act of 1974; System of Records

AGENCY: Office of the Joint Staff, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Office of the Joint Staff, DoD proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on November 15, 2004 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to DoD/WHS/ESCD, Directives and Records 
Division, Directives and Records Branch, 201 12th Street, Arlington, VA 
22202.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Joint Staff notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 4, 2004, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 7, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
JS009ATHD

SYSTEM NAME:
    Anti-Terrorism Awareness Training.

SYSTEM LOCATION:
    Defense Technical Information Center, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6218.

Categories of individuals covered by the system:
    Service members (to include the Reserve and National Guard), DoD 
civilian employees, DoD contractors, and DoD employee dependant family 
members.

Categories of records in the system:
    The information collected from the individual includes their first 
name, last name, last 4 digits of their Social Security Number, rank, 
user category, combatant command region, and date training completed.

Authority for maintenance of the system:
    10 U.S.C., Chapter 5, sections 151-155; DoD Instruction 2000.16, 
DoD Antiterrorism Standards; and E.O. 9397 (SSN).

Purpose(s):
    Due to the increased terrorism threat world-wide, the Department of 
Defense (DoD) requires that all DoD employees, contractors and 
dependents who will be traveling outside the United States take 
terrorism awareness training to make them more aware of potential 
threats. The system will be used by authorized

[[Page 61227]]

DoD officials to validate required training has been completed within 
the past year.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Rountine Uses' set forth at the beginning of the 
Joint Staff's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are automated and are maintained in computers and computer 
output products and reside on disk and magnetic tape.

Retrievability:
    A combination of individual's name and the last 4 digits of their 
Social Security Number retrieve the record. Training date is then 
displayed for matching individual records.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to those personnel 
who require the records to perform their official duties consistent 
with the purpose for which the information was collected. Access to 
computerized data is restricted by passwords, which are changed 
periodically.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the retention and disposition schedule for 
these records treat them as permanent.

SYSTEM MANAGER(S) AND ADDRESS:
    Branch Chief, Programs and Resources, Antiterrorism Division J-34, 
The Joint Staff, J-3, Deputy Directorate for Antiterrorism and Homeland 
Defense, 3000 Joint Staff Pentagon, Washington, DC 20318-3000.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Branch Chief, Programs and Resources, Antiterrorism Division J-
34, The Joint Staff, J-3, Deputy Directorate for Antiterrorism and 
Homeland Defense, 3000 Joint Staff Pentagon, Washington, DC 20318-3000.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves is 
contained in this system should address written inquiries to the Branch 
Chief, Programs and Resources, Antiterrorism Division J-34, The Joint 
Staff, J-3, Deputy Directorate for Antiterrorism and Homeland Defense, 
3000 Joint Staff Pentagon, Washington, DC 20318-3000.

CONTESTING RECORD PROCEDURES:
    The Joint Staff rules for accessing records and for contesting 
contents and appealing initial determinations are contained in OSD 
Administrative Instruction 81; Joint Administrative Instruction 
2530.9A; 32 CFR part 311; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    From the individual. Date training was taken is computer generated.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 04-23121 Filed 10-14-04; 8:45 am]
BILLING CODE 5001-06-M