[Federal Register Volume 69, Number 188 (Wednesday, September 29, 2004)]
[Notices]
[Pages 58201-58203]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-21769]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 15, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    e-mail: [email protected].
    FAX: (301) 837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which

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submitted the schedule, and must provide a mailing address. Those who 
desire appraisal reports should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. e-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    (1) Department of the Air Force, Agency-wide (N1-AFU-03-23, 2 
items, 2 temporary items). Test materials and other records used in 
agency distance learning programs. Electronic copies of records created 
using electronic mail and word processing are also included.
    (2) Department of the Air Force, Agency-wide (N1-AFU-03-9, 10 
items, 10 temporary items). Certificate management authority records 
required for operating a public key infrastructure for digital 
signatures. Included are such records as certificate practice 
statements, contractual agreements, system equipment configuration 
records, certificate and revocation requests, subscriber identity 
authentications, documentation of receipt and acceptance of 
certificates, certificate revocation lists, and security audit records. 
Also included are electronic copies of records created using electronic 
mail and word processing. The schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    (3) Department of the Army, Agency-wide (N1-AU-04-8, 3 items, 3 
temporary items). Records relating to the agency's program to maximize 
the quality and integrity of the information it provides to the public. 
Included are such records as registers, routine notices, memorandums, 
standards, procedures, and guidelines. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    (4) Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-1, 3 items, 1 temporary item). First, second, and 
third quarter electronic data regarding passenger flights. Proposed for 
permanent retention are the cumulative fourth quarter data and the 
related documentation.
    (5) Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-12, 5 items, 4 temporary items). Speeches and 
testimony given by agency officials other than the Director and Deputy 
Director. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of speeches and testimony by the Director and 
Deputy Director. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    (6) Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-13, 6 items, 5 temporary items). Press release 
background materials and newspaper clippings. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of press releases and fact sheets. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    (7) Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-14, 6 items, 5 temporary items). Routine 
publications, promotional items, and associated working papers. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of mission-related publications and promotional items. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    (8) Department of the Treasury, Internal Revenue Service (N1-58-04-
5, 7 items, 7 temporary items). Administrative files and closed legal 
case files accumulated in the Office of the Associate Chief Counsel 
(General Legal Services), including area offices in the field. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    (9) Department of the Treasury, Internal Revenue Service (N1-58-04-
6, 1 item, 1 temporary item). Audio digital recordings and screen image 
captures used to randomly review the customer service provided to the 
public by agency taxpayer assistors.
    (10) National Commission on Libraries and Information Science, 
Administration (N1-220-04-4, 20 items, 18 temporary items). 
Administrative records relating to such matters as personnel 
management, travel, mailing lists, delegations of authority, records 
management, space planning, and stationery. Also included are 
electronic copies of documents created using word processing and 
electronic mail. Proposed for permanent retention are recordkeeping 
copies of records relating to nominations and appointments to the 
Commission and the use of the Commission seal.
    (11) National Commission on Libraries and Information Science, 
Budget and Finance (N1-220-04-5, 2 items, 1 temporary item). Electronic 
spreadsheets relating to budgetary and

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financial matters. Proposed for permanent retention are recordkeeping 
copies of annual budget files.
    (12) National Commission on Libraries and Information Science, 
Sister Library Program (N1-220-04-6, 10 items, 8 temporary items). 
Records relating to the Sister Library Program, including such files as 
applications, a database used to manage applications and contacts, and 
electronic copies of documents created using word processing and 
electronic mail. Proposed for permanent retention are recordkeeping 
copies of general subject files and samples of materials produced by 
participant libraries.
    (13) National Commission on Libraries and Information Science, 
White House Conference on Libraries and Information Services (N1-220-
04-7, 16 items, 9 temporary items). Records of the second White House 
Conference on Libraries and Information Sciences held during the 
administration of President George H. W. Bush. Included are records 
relating to such subjects as travel, printing, and other administrative 
matters, copies of informational materials, and electronic copies of 
records created using electronic mail and word processing. Also 
included are some records that both pre-date and post-date the 
conference. Proposed for permanent retention are recordkeeping copies 
of such records as program files, audiovisual materials, and hearing 
and open forum files.

    Dated: September 20, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-21769 Filed 9-28-04; 8:45 am]
BILLING CODE 7515-01-P