[Federal Register Volume 69, Number 180 (Friday, September 17, 2004)]
[Notices]
[Pages 56099-56101]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-20954]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 1, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.

[[Page 56100]]

    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-16, 3 items, 3 temporary items). Records relating to 
correcting computer hardware and software problems associated with Y2K. 
Included are such documents as laboratory working records, agency 
certifications, contracts, implementation files, repair and renovation 
records, and testing records. Also included are electronic copies of 
records created using electronic mail and word processing.
    2. Department of the Army, Agency-wide (N1-AU-04-1, 4 items, 4 
temporary items). Practitioner credentialing files consisting of 
diplomas, licenses, board certifications, and other documentation used 
for granting clinical privileges to medical personnel at hospitals and 
other medical facilities. Also included are electronic copies of 
records created using electronic mail and word processing.
    3. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-4, 28 items, 19 temporary items). Records of 
the Office of Communications and Public Information. Included are such 
records as communication files, reading files, broadcast e-mail 
messages, program management files, reports and statistics, planning 
records, working papers, visitor files, and video library collections. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of such files as communications policy records, 
photographs, sound recordings, and video recordings, briefing 
materials, internal newsletters, press releases, and speeches.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-5, 12 items, 9 temporary items). 
Correspondence, air carrier contact list case files and related 
databases, audit reports, financial transaction reports, airline 
bankruptcy claims, revenue forecasting records, and policy development 
files accumulated by the Office of Revenue. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of rulemaking files, policy statements, and records concerning 
compensation disbursements to air carriers.
    5. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-04-1, 3 items, 3 temporary items). Electronically 
received and processed grants records, including applications, 
financial reports, and status reports. Also included are electronic 
copies of records created using electronic mail and word processing.
    6. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-03-5, 4 items, 3 temporary items). 
Duplicates of rulemaking docket case files that are accumulated by 
offices other than the originating office. Included are such records as 
development plans, notices of intent to regulate, preliminary drafts, 
comments, copies of published rules/regulations, background summaries, 
memorandums, and correspondence. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of rulemaking files 
created by the originating office.
    7. Department of Homeland Security, Bureau of Immigration and 
Customs Enforcement (N1-567-04-2, 19 items, 7 temporary items). Budget 
formulation files, including working papers, cost statements, budget 
estimates and justifications, rough data and similar materials used in 
the preparation of the Federal Air Marshal Service's annual budget. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of organizational files, directives, audiovisual 
materials, legal opinions, speeches and press materials, emergency 
planning files, strategic planning files, agency history files, and 
agency publications.
    8. Department of Justice, Drug Enforcement Administration (N1-170-
04-4, 2 items, 2 temporary items). Federal Register notices and 
supporting documentation accumulated by the Office of the Chief 
Counsel. Also included are electronic copies of records created using 
electronic mail and word processing.
    9. Department of State, Bureau of Administration (N1-59-04-7, 1 
item, 1 temporary item). Log of incoming and outgoing airgrams for the 
period 1971 to 1983.
    10. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-04-1, 30 items, 30 temporary items). Records 
created by agency Field Operations. Included are such records as budget 
background files, chronological files, complaints files, conference 
files, driver disqualification files, motor carrier case files, motor 
carrier grant files, motor carrier safety management studies, 
occupational health and safety files, safety program files, and 
technical reference files. The proposed disposition instructions apply 
to both paper and electronic versions of the records. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    11. Department of Transportation, Federal Aviation Administration 
(N1-237-02-5, 13 items, 13 temporary items). Records relating to air 
traffic control. Included are such records as voice recordings, flight 
plans, pre-flight briefing logs, aircraft flight contact records, and 
National Airspace System printouts and data extraction recordings.
    12. Environmental Protection Agency, Office of Research and 
Development Laboratories (N1-412-04-6, 3 items, 2 temporary items). 
Records relating to scientific research projects that support agency 
rulemaking. Included are electronic and paper records relating to the 
maintenance and calibration of scientific equipment and electronic 
copies of records created using electronic email and word processing. 
Proposed for permanent retention are recordkeeping copies of research 
project case files.
    13. Environmental Protection Agency, Office of Research and 
Development Laboratories (N1-412-04-7, 3 items, 3

[[Page 56101]]

temporary items). Scientific research project files pertaining to 
basic, exploratory research. Files include such records as reports, 
research plans, questionnaires, quality assurance project plans, lab 
notebooks, raw data, and correspondence. Also included are electronic 
and paper records relating to the maintenance and calibration of 
scientific equipment as well as electronic copies of records created 
using electronic email and word processing.
    14. Environmental Protection Agency, Office of Research and 
Development Laboratories (N1-412-04-9, 4 items, 4 temporary items). 
Software programs, inputs, electronic data, and documentation 
associated with an electronic system that serves as a repository for 
metadata about agency projects, data sets and databases, models, and 
other documents used or created during environmental projects.

    Dated: September 10, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-20954 Filed 9-16-04; 8:45 am]
BILLING CODE 7515-01-P