[Federal Register Volume 69, Number 173 (Wednesday, September 8, 2004)]
[Notices]
[Pages 54275-54276]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-20278]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    The alteration consists of adding new categories of individuals 
covered, i.e., Air Force, Army, and Coast Guard personnel.

DATES: This action will be effective on October 8, 2004, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on August 26, 2004, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: September 1, 2004.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N06150-3

System name:
    Naval Health/Dental Research Center Data File (June 6, 2003, 68 FR 
35657).

Changes:
System identifier:
    Delete entry and replace with `NM06150-3'.

System name:
    Delete entry and replace with `Health/Dental Research Center Data 
File'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `For medical: Navy and Marine Corps 
personnel on active duty since 1960 to date and civilians taking part 
in Operation Deep Freeze, 1964 to date; for U.S. Coast Guard, Air 
Force, and Army personnel on active duty since 1980.
    For dental: Navy and Marine Corps personnel on active duty since 
1967 to date.'
* * * * *

Purpose(s):
    Delete entry and replace with `To research, monitor and analyze the 
types and frequency of medical and dental diseases and illnesses in 
Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel.'
* * * * *

Storage:
    Delete entry and replace with `Paper and automated records'.
* * * * *

Retention and disposal:
    Delete entry and replace with `Research records are permanent. 
Paper records, if used, are maintained for five years at the activity 
performing the research and then retired to the Federal Records Center, 
St. Louis, MO.'
* * * * *

Record source categories:
    Delete entry and replace with `Information is derived from (a) 
Medical Treatment Record Systems, including medical, dental, health 
records, inpatient treatment records and outpatient treatment records, 
(b) Personnel Records System and Personnel Rehabilitation Support 
System, (c) Enlisted Master File, (d) information provided by the 
members

[[Page 54276]]

themselves on a volunteer basis in response to specific research 
questionnaires and forms, (e) information provided by the members' 
peers and superiors, and (f) the Defense Manpower Data Center.'
* * * * *
NM06150-3

System name:
    Health/Dental Research Center Data File.

System location:
    Naval Medical Research and Development Command, Naval Medical 
Research Institute, Naval Health Research Center, and/or Naval Dental 
Research Institute to which individual is assigned. Official mailing 
addresses are published in the Standard Navy Distribution List 
available at http://neds.nebt.daps.mil/sndl.htm htm.

Categories of individuals covered by the system:
    For medical: Navy and Marine Corps personnel on active duty since 
1960 to date and civilians taking part in Operation Deep Freeze, 1964 
to date; for U.S. Coast Guard, Air Force, and Army personnel on active 
duty since 1980.
    For dental: Navy and Marine Corps personnel on active duty since 
1967 to date.

Categories of records in the system:
    Extracts of information from official medical/dental and personnel 
records, results of dental examinations conducted by staff research 
scientists, as well as information dealing with biographical, 
attitudes, and questions relating to medical and dental health patterns 
during active service or prior to active duty.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 3013, Secretary of 
the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5041, 
Headquarters, Marine Corps; 14 U.S.C. 93, Commandant, U.S. Coast Guard 
General Powers; and E.O. 9397 (SSN).

Purpose(s):
    To research, monitor and analyze the types and frequency of medical 
and dental diseases and illnesses in Navy, Marine Corps, U.S. Coast 
Guard, Air Force, and Army personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Retrievability is by Social Security Number or service number as 
appropriate for military and former military personnel. Civilians are 
by name only.

Safeguards:
    Access is restricted to personnel having a need to work with the 
research data stored. Access is controlled by password for health 
records stored on magnetic tape. Computerized dental research records 
contain I.D. numbers that can be matched to Social Security Number's on 
code sheets maintained by research personnel.

Retention and disposal:
    Research records are permanent. Paper records, if used, are 
maintained for five years at the activity performing the research and 
then retired to the Federal Records Center, St. Louis, MO.

System manager(s) and address:
    Commanding Officer of the activity in question. Official mailing 
addresses are published in the Standard Navy Distribution List 
available at http://neds.nebt.daps.mil/sndl.htm.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding Officer of the activity in question.
    Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://neds.nebt.daps.mil/sndl.htm.
    Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel 
and former serving members must provide a Social Security Number or 
service number as appropriate, give the branch of service, and years of 
active duty. Civilians in Operation Deep Freeze must identify 
themselves by full name and the year in which they wintered over.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding Officer of the activity in question.
    Official mailing addresses are published in the Standard Navy 
Distribution List available at http://neds.nebt.daps.mil/sndl.htm.
    Navy, Marine Corps. U.S. Coast Guard, Air Force, and Army personnel 
and former serving members must provide a Social Security Number or 
service number as appropriate, give the branch of service, and years of 
active duty. Civilians in Operations Deep Freeze must identify 
themselves by full name and the year in which they wintered over.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determination are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
form the system manager.

Record source categories:
    Information is derived form (a) Medical Treatment Record Systems, 
including medical, dental, health records, inpatient treatment records 
and outpatient treatment records, (b) Personnel Records System and 
Personnel Rehabilitation Support System, (c) Enlisted Master File, (d) 
information provided by the members themselves on a volunteer basis in 
response to specific research questionnaires and forms, (e) information 
provided by the members' peers and superiors, and (f) the Defense 
Manpower Data Center.

Exemptions claimed for the system:
    None.

[FR Doc. 04-20278 Filed 9-7-04; 8:45 am]
BILLING CODE 5001-06-M