[Federal Register Volume 69, Number 162 (Monday, August 23, 2004)]
[Notices]
[Pages 51863-51864]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-19222]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 7, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001
E-mail: [email protected].
Fax: (301) 837-3698

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Agriculture, Food and Nutrition Service (N1-462-
04-3, 59

[[Page 51864]]

items, 56 temporary items). Electronic data, documentation, and paper 
and electronic outputs associated with the Regional Office Administered 
Program database, an electronic system used for payments related to 
grant programs, such as the national school lunch program. Also 
included are records relating to the web site that pertains to these 
programs. Proposed for permanent retention are selected paper outputs, 
including claims summaries and earnings and payments reports.
    2. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-7, 7 items, 7 temporary items). Inputs, master files, 
outputs, and documentation associated with an electronic system used to 
manage testing of samples at laboratories. Also included are electronic 
copies of records created using electronic mail and word processing.
    3. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-8, 7 items, 7 temporary items). Inputs, master files, 
outputs, and documentation associated with an electronic system used to 
test for antibiotic residues at slaughter establishments. Electronic 
copies of records created using electronic mail and word processing are 
also included.
    4. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-9, 7 items, 7 temporary items). Inputs, master files, 
outputs, and documentation associated with an electronic system 
containing information on microbiological, chemical, and pathological 
analyses of domestic and imported meat, poultry, and processed 
products. Electronic copies of records created using electronic mail 
and word processing are also included.
    5. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-13, 7 items, 7 temporary items). Inputs, master files, 
outputs, and documentation associated with an electronic system 
containing data used to alert agency managers that a facility may 
warrant investigation. Electronic copies of records created using 
electronic mail and word processing are also included.
    6. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-15, 7 items, 7 temporary items). Inputs, master files, 
outputs, and documentation associated with an electronic system 
containing information concerning reviews of businesses engaged in the 
transportation, storage, and distribution of meat and poultry products 
after they leave Federally-inspected establishments. Electronic copies 
of records created using electronic mail and word processing are also 
included.
    7. Department of the Army, Agency-wide (N1-AU-04-6, 2 items, 2 
temporary items). Records of the Army Family Building Program which is 
used to meet the educational needs of Army spouses and family members. 
Included are plans, surveys, reviews, training materials, reports, and 
related records. Also included are electronic copies of records created 
using electronic mail and word processing.
    8. Department of Transportation, Federal Highway Administration 
(N1-406-04-4, 1 item, 1 temporary item). Reference files consisting of 
copies of news clippings, journal and magazine articles, academic 
papers, newsletters, brochures, press releases, memorandums, 
correspondence, and other items. Records relate to the history of the 
agency and its predecessor, the Bureau of Public Roads. Before 
disposal, records will be offered for donation to a non-Federal 
archival institution.
    9. Department of the Treasury, Financial Management Service (N1-
425-04-3, 5 items, 5 temporary items). Inputs, outputs, system 
documentation, and master files of the Surety Information Management 
System. This system supports qualification reviews of companies 
proposing to do surety bonding business with the Federal Government.
    10. Dayton Aviation Heritage Commission, Agency-wide (N1-220-04-10, 
16 items, 9 temporary items). Committee working files, photographs that 
lack captions, financial management files, budget files, contract 
files, administrative records, and reference files. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of Commission meeting files, including agendas, minutes, and reports, 
policy files, cooperative agreements and institutional relations files, 
project subject files, publicity materials, reports, and photographs of 
flight activities.
    11. Environmental Protection Agency, Office of Enforcement and 
Compliance Assurance (N1-412-04-10, 2 items, 2 temporary items). 
Records relating to the environmental impact of non-governmental 
activities, including tourism, on Antarctica. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    12. Environmental Protection Agency, Office of Environmental 
Information (N1-412-04-11, 8 items, 5 temporary items). Electronic and 
paper inputs and software programs associated with the Toxic Chemical 
Release Inventory, which contains information on toxic chemical 
releases and other waste management activities. Also included are the 
trade secret claims tracking system and electronic copies of records 
created using word processing and electronic mail. Proposed for 
permanent retention are recordkeeping copies of trade secret claims, 
the electronic data contained in the Toxic Chemical Release Inventory, 
and the associated documentation.

    Dated: August 16, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-19222 Filed 8-20-04; 8:45 am]
BILLING CODE 7515-01-P