[Federal Register Volume 69, Number 162 (Monday, August 23, 2004)]
[Notices]
[Pages 51817-51818]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-19187]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army is adding a system of records 
notice to its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 22, 2004 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Department of the Army, Freedom of 
Information/Privacy Act Office, 7701 Telegraph Road, Alexandria, VA 
22315-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6504.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 13, 2004, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 17, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0055 USEUCOM

SYSTEM NAME:
    Europe Command Travel Clearance Records.

System location:
    Headquarters, United States European Command, Computer Network 
Operations Center, Building 2324, P.O. Box 1000, APO AE 09131-1000.

Categories of individuals covered by the system:
    Military, DoD civilians, and non-DoD personnel traveling under DoD 
sponsorship (e.g., contractors, foreign nationals and dependents) and 
includes temporary travelers within the United States European 
Command's (USEUCOM) area of responsibility as defined by the DoD 
Foreign Clearance Guide Program.

Categories of records in the system:
    Travel requests, which contain the individual's name; rank/pay 
grade; Social Security Number; military branch or department; passport 
number; Visa Number; office address and telephone number, official and 
personal email address, detailed information on sites to be visited, 
visitation dates and purpose of visit.

Authority for the maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 8013, Secretary of the Air Force; DoD 4500.54-G, 
Department of Defense Foreign Clearance Guide; Public Law 99-399, 
Omnibus Diplomatic Security and Antiterrorism Act of 1986; 22 U.S.C. 
4801, 4802, and 4805, Foreign Relations and Intercourse; E.O. 12333, 
United States Intelligence Activities; Army Regulation 55-46, Travel 
Overseas; and E.O. 9397 (SSN).

Purpose(s):
    To provide the DoD with an automated system to clear and audit 
travel within the United States European Command's area of 
responsibility and to ensure compliance with the specific clearance 
requirements outlined in the DoD Foreign Clearance Guide; to provide 
individual travelers with intelligence and travel warnings; and to 
provide the Defense Attach[eacute] and other DoD authorized officials 
with information necessary to verify official travel by DoD personnel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State Regional Security Officer, U.S. Embassy 
officials, and foreign police for the purpose of coordinating security 
support for DoD travelers.
     The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retiring, accessing, retaining, and 
disposing of records:
Storage:
     Electronic storage media.

Retrievability:
     Retrieved by individual's surname, Social Security Number and/or 
passport number.

Safeguards:
     Electronic records are located in the United States European 
Command's Theater Requirements Automated Clearance System (TRACS) 
computer database with built in safeguards. Computerized records are 
maintained in controlled areas accessible only to authorized personnel 
with an official need to know access. In addition, automated files are 
password protected and in compliance with the applicable laws and 
regulations. Another built in safeguard of the system is records access 
to the data through secure network.

Retention and disposal:
     Records are destroyed 3 months after travel is completed.

System manager(s) and address:
     Special Assistant for Security Matters, Headquarters, United 
States European Command, Unit 30400, P.O. Box 1000, APO AE 091-1000.

[[Page 51818]]

Notification procedures:
     Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Special Assistant for Security Matters, 
Headquarters, United States European Command, Unit 30400, P.O. Box 
1000, APO AE 09131-1000.
     Requests should contain individual's full name, Social Security 
Number, and/or passport number.

Record access procedures:
     Individuals seeking to access information about themselves that is 
contained in this system of records should address written inquiries to 
the Special Assistant for Security Matters, Headquarters, United States 
European Command, Unit 30400, P.O. Box 1000, APO AE 09131-1000.
     Requests should contain individual's full name, Social Security 
Number, and/or passport number.

Contesting record procedures:
     The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
     From individuals.

Exemptions claimed for the system:
     None.

[FR Doc. 04-19187 Filed 8-20-04; 8:45 am]
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