[Federal Register Volume 69, Number 162 (Monday, August 23, 2004)]
[Notices]
[Pages 51813-51814]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-19183]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    The Office of the Secretary is proposing to alter the existing 
system of records to add a new category of individuals covered, i.e., 
Joint Staff Officials.

DATES: The changes will be effective on September 22, 2004, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on August 13, 2004, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: August 17, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P48

System name:
    Biographies of OSD and WHS Officials (May 11, 2004, 69 FR 26079).

Changes:
* * * * *

System name:
    Add `JS' to entry.
* * * * *

Categories of individuals covered by the system:
    Add `and the Joint Staff (JS)' to entry.
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 131, Office of the 
Secretary of Defense; 10 U.S.C. 192, Defense Agencies and Department of 
Defense Field Activities: oversight by the Secretary of Defense; and 10 
U.S.C., Chapter 5, Chiefs of Staff'.
* * * * *


[[Page 51814]]

DWHS P48

System name:
    Biographies of OSD, WHS, and JS Officials.

System location:
    Office of the Secretary of Defense, Chief Information Office, ATTN: 
Biographies of OSD, WHS, and JS Officials, 1950 Defense Pentagon, Room 
BG849, Washington, DC 20301-1950.

Categories of individuals covered by the system:
    Military and civilian personnel currently occupying professional 
positions within the offices of the Office of the Secretary of Defense 
(OSD), Washington Headquarters Services (WHS), and the Joint Staff 
(JS). A professional position is one occupied by a civilian in the 
grade of GS 13 and above or a military officer in the grade of major/
lieutenant commander and above; employees in developmental programs 
such as Presidential Management Interns and Defense Fellows; and 
employees from other organizations serving as detailees and serving 
under intergovernmental personnel act agreements who are integrated 
within the OSD, WHS, and JS workforce.

Categories of records in the system:
    Basic biographical information on individual OSD, WHS, and JS staff 
to include full name of the individual; rank/grade; title; 
organization/office; current assignments within OSD, WHS, and JS 
(starting with present and working backwards to cover all periods of 
assignment within OSD, WHS, and JS) past experiences (a brief history 
of other related past experiences); and education (optional). A 
photograph of the individual is optional.

Authority for maintenance of the system:
    10 U.S.C. 131, Office of the Secretary of Defense and 10 U.S.C. 
192, Defense Agencies and Department of Defense Field Activities: 
oversight by the Secretary of Defense; and 10 U.S.C., Chapter 5, Joint 
Chiefs of Staff.

Purpose(s):
    To provide the Secretary and Deputy Secretary of Defense, as well 
as the OSD Principal Staff Assistants (PSA), the Directors, Washington 
Headquarters Services and the Joint Staff with immediate access to 
biographical information on the OSD, WHS, and JS staff personnel. PSAs 
and the Directors of WHS and JS will only have access to those 
biographies for personnel who are employed, assigned, or detailed to 
their respective offices.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices applies to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on electronic media.

Retrievability:
    Retrieved alphabetically by the individual's full name.

Safeguards:
    Records are maintained in a secure, limited access or monitored 
area. Physical entry by unauthorized persons is restricted by the use 
of locks, guards, or administrative procedures. Access to personal 
information is limited to those who require the records to perform 
their official duties. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Records are deleted when the individual concerned departs the OSD, 
WHS, or JS staff.

System manager(s) and address:
    Chief, Personnel Systems and Evaluation Division, Washington 
Headquarters Services, Human Resources Directorate, ATTN: Biographies 
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124, 
Arlington, VA 22202-3903.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief, Personnel Systems and Evaluation Division, Washington 
Headquarters Services, Human Resources Directorate, ATTN: Biographies 
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124, 
Arlington, VA 22202-3903.
    Requests for information should contain individual's full name.

Records access procedures:
    Individuals seeking to access information about themselves 
contained in this system of records should address written inquiries to 
the Chief, Personnel Systems and Evaluation Division, Washington 
Headquarters Services, Human Resources Directorate, ATTN: Biographies 
of OSD, WHS, and JS Officials, 2521 Jefferson Davis Highway, Room 3124, 
Arlington, VA 22202-3903.
    Requests for information should contain individual's full name.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    The source of record is from the individuals concerned.

Exemptions claimed for the system:
    None.
[FR Doc. 04-19183 Filed 8-20-04; 8:45 am]
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