[Federal Register Volume 69, Number 159 (Wednesday, August 18, 2004)]
[Notices]
[Pages 51333-51334]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-18871]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 4, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-04-3, 2 items, 2 temporary items). Files relating to 
care provided during emergencies to patients and animals affected by 
the event. Included are such materials as patient medical assessment 
and treatment records, patient logs, patient transportation information 
forms, and animal medical assessment and treatment records.
    2. Department of Justice, Environment and Natural Resources 
Division (N1-60-04-8, 4 items, 3 temporary items). Case files relating 
to water rights that are comprised of a single section/volume of 
documentation. Also included are electronic copies of records relating 
to water rights cases that are created using word processing and 
electronic mail. Recordkeeping copies of case files consisting of more 
than one section/volume are proposed for permanent retention.
    3. Department of Justice, Drug Enforcement Administration (N1-170-
04-8, 5 items, 5 temporary items). Master files, outputs, and 
documentation associated with the Polygraph Information Tracking 
System, an electronic system used to track the status of polygraph 
tests performed on agency employees, foreign assistants, and criminals. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    4. Department of Justice, Drug Enforcement Administration (N1-170-
04-9, 5 items, 5 temporary items). Master files, outputs, and 
documentation associated with the Enhanced Non-Drug Evidence Database 
System, an electronic system used to track and report on the status of 
non-drug evidence and pertinent bulk drug exhibits taken into agency 
custody. Also included are electronic copies of documents created using 
electronic mail and word processing.
    5. Department of Labor, Employment and Training Administration, 
(N1-369-04-1, 3 items, 1 temporary item). Electronic copies of records 
produced using electronic mail and word processing that are associated 
with agency publications. Recordkeeping copies of publications are 
proposed for permanent retention.
    6. Department of State, Bureau of Diplomatic Security (N1-59-04-3, 
5 items, 5 temporary items). Inputs, system data, outputs, and 
documentation associated with an Office of Foreign Missions electronic 
system that contains data relating to members of foreign missions, 
including

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documentation concerning such matters as issuance of drivers' licenses, 
immunity from prosecution, and tax exemptions.
    7. Department of Transportation, Federal Aviation Administration 
(N1-237-04-1, 6 items, 5 temporary items). Records relating to 
inspections of air carriers, flight schools, repair stations, and other 
entities involved in aviation. Included are such records as inspection 
forms, correspondence, and individual inspection reports. Also included 
are electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of annual reports are proposed for 
permanent retention.
    8. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-2, 4 items, 4 temporary items). Master files and system 
documentation relating to an electronic system used for integrated 
enterprise resource planning in order to ensure product accountability 
at agency facilities. Also included are electronic copies of records 
created using electronic mail and word processing.
    9. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-9, 4 items, 3 temporary items). Records relating to 
agreements under which the agency reimburses other Federal agencies. 
Also included are electronic copies of records created using electronic 
mail and word processing that relate to agreements. Proposed for 
permanent retention are recordkeeping copies of agreements and related 
records pertaining to projects in which the agency receives 
reimbursement.
    10. Environmental Protection Agency, Agency-wide (N1-412-04-3, 3 
items, 3 temporary items). Paper and electronic records relating to 
investigations and hazardous waste clean up activities at formerly used 
defense sites. Included are such records as reports and correspondence 
pertaining to sampling and assessment of contaminated areas, cleanup 
and site closeout, and other matters. Historically valuable records 
relating to these activities are filed in permanent Superfund and 
related case files. Also included are electronic copies of records 
created using electronic e-mail and word processing.
    11. Federal Retirement Thrift Investment Board, Office of 
Administration (N1-474-04-2, 5 items, 5 temporary items). Debt 
collection case files and other records that relate to debts owed to 
the agency by Thrift Savings Plan participants, their beneficiaries, 
and others. Also included are electronic copies of records created 
using electronic mail and word processing.
    12. General Services Administration, Office of the Inspector 
General (N1-269-04-1, 4 items, 4 temporary items). Electronic copies of 
records created using electronic mail and word processing that relate 
to inspections of field offices, pre-appointment investigations of 
criminal investigators, and Inspector General employees who testify in 
criminal matters. This schedule also increases the retention period of 
recordkeeping copies of these files, which were previously approved for 
disposal.
    13. Tennessee Valley Authority, Radiation Protection Program (N1-
142-04-3, 22 items, 22 temporary items). Paper, microfilm, and 
electronic records relating to radiation protection activities. Records 
pertain to such matters as the radiation exposure history of individual 
employees, radiological control programs, and procedures to deal with 
radiological emergencies. Also included are electronic copies of 
documents created using electronic mail and word processing.

    Dated: August 9, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-18871 Filed 8-17-04; 8:45 am]
BILLING CODE 7515-01-P