[Federal Register Volume 69, Number 156 (Friday, August 13, 2004)]
[Notices]
[Pages 50173-50174]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-18493]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Air Force is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 13, 2004 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 9, 2004.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF AETC A

System name:
    Student Records (July 8, 2004, 69 FR 41233).

Changes:
* * * * *

Retention and disposal:
    Add a new beginning paraphrase `Retain graduate records for 10 
years after course completion by affiliate schools;'
* * * * *
F036 AF AETC A

System name:
    Student Records.

System location:
    Professional Military Education Center, NCO Academies and schools 
at Air Force Major Commands and bases.

Categories of individuals covered by the system:
    Military personnel, foreign military personnel, and civilians 
assigned to the centers or schools as students, faculty and staff.

Categories of records in the system:
    Student records which may include but are not limited to name, 
rank, Social

[[Page 50174]]

Security Number, branch of service, AFSC or equivalent, date of birth, 
education level, aero rating, aircraft type, flying status, gender, 
type of commission, commissioning date, student identification number, 
class number, student computer login, phone number, final grade, 
permanent and/or temporary duty location, assigned instructors, 
certificates, and equipment issue.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
36-2201, Air Force Training Program; and E.O. 9397 (SSN).

Purpose(s):
    Used as a record of attendance and training, class standing, 
completion or elimination, as locator, supply issue, and as a source of 
statistical information.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
act, these records or information contained therein may specially be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in paper files, and on computer and computer output 
products.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are stored in security file containers/cabinets or rooms. 
Records are accessed by the custodian of the system or persons 
responsible for maintenance of the records in course of their official 
duties. Computer records are protected by computer system software.

Retention and disposal:
    Retain graduate records for 10 years after course completion by 
affiliate schools; student grade books and training review board 
records are destroyed one year after completion of training; summary 
training records are retained in office files for two years after 
completion or discontinuance of course; other records are retained in 
office files until superseded, obsolete, no longer needed for reference 
or on inactivation. Records are destroyed by tearing into pieces, 
shredding, pulping, macerating or burning. Computer records are 
destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    Superintendent for PME at each Major Command, commandant at each 
academy or leadership school or director of personnel at each base 
where a school is located. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Superintendent for PME at each Major Command, 
commandant at each academy or leadership school or director of 
personnel at each base where a school is located. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Superintendent for PME at each Major Command, commandant at each 
academy or leadership school or director of personnel at each base 
where a school is located. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from students, staff, correspondence generated 
within the agency in the conduct of official business, educational 
institutions, and civil authorities.

Exemptions claimed for the system:
    None.

[FR Doc. 04-18493 Filed 8-12-04; 8:45 am]
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