[Federal Register Volume 69, Number 152 (Monday, August 9, 2004)]
[Notices]
[Pages 48225-48227]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-18080]


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DEPARTMENT OF DEFENSE

National Security Agency/Central Security Service


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The National Security Agency/Central Security Service is 
proposing to add an exempt system of records to its existing inventory 
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended. The exemptions increase the value of the system of records 
for law enforcement purposes.

DATES: This proposed action would be effective without further notice 
on September 8, 2004, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 30, 2004, to the 
House Committee on government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management

[[Page 48226]]

and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular 
No. A-130, `Federal Agency Responsibilities for Maintaining Records 
About Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 
6427).

    Dated: August 3, 2004.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 20

SYSTEM NAME:
    NSA Police Operational Files.

System location:
    National Security Agency/Central Security Service, Ft. George G. 
Meade, MD 20755-6000.

Categories of individuals covered by the system:
    NSA Police Officers; civilian DoD employees; military assignees; 
employees of other Federal agencies or military departments; contractor 
employees; non-appropriated fund instrumentality employees; family 
members of the afore mentioned categories; owners or operators of 
vehicles entering or attempting to enter on or near NSA-occupied areas; 
individuals arrested on or near NSA occupied areas; individuals 
suspected of posing a threat to the Safety of NSA persons or property; 
and individuals cited for violations of NSA security regulations.

Categories of records in the system:
    Records include information from Police inventory control documents 
(to include weapon and radio serial numbers, police officer's name, and 
police officer's assigned shift), Incident Reports, Security 
Information Reports, reports of security violations, arrest reports, 
CTC vehicle registration files, accident reports, suspect data file/
reports, missing property reports, traffic/parking tickets, access 
control information, equipment inspection logs, and similar documents 
or files.

Authority for maintenance of the system:
    National Security Agency Act of 1959, as amended, 50 U.S.C. 402 
note (Pub. L. 86-36), and 50 U.S.C. 403 (Pub. L. 80-253); 40 U.S.C. 
318, Special police; DoD Directive 5100.23, Administrative Arrangements 
for the National Security Agency; DoD Directive 5200.8, Security of DoD 
Installations and Resources; DoD Regulations 5240.1-R, Procedures 
governing the activities of DoD intelligence components that affect 
United States persons; NSA/CSS Regulation 120-19, NSA/CSS Headquarters 
Identification System; NSA/CSS Policy 120-02, Protective Services; E.O. 
9397 (SSN); E.O. 12333, United States Intelligence Activities; E.O. 
12958, Classified National Security Information; and E.O. 12968, Access 
to Classified Information.

Purpose(s):
    To maintain records relating to the operations of the NSA Police 
for the purpose of providing reports for and on personnel and badge 
information of the current tenants of NSA/CSS facilities; to create and 
track the status of visit requests and the issuance of visitor badges; 
to identify employees and visitors at the entrances of the gated 
facility; to track inside the NSA/CSS facility authorized NSA/CSS 
employee and visitor badges as they are used to pass through automated 
turnstile system, access office suites and other work areas; to track 
any unsolicited contacts with the NSA/CSS; to track the investigation 
and determination of any wrongdoing or criminal activities by NSA/CSS 
employees or facility visitors; and to compile such statistics and 
reports on the number of unauthorized attempts to access NSA 
facilities, the number of security violations and arrests, the number 
of visitors, and reports of a similar nature.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal agencies to facilitate security, employment, detail, 
liaison, or contractual determinations as required, and in furtherance 
of, NSA police operations.
    To Federal agencies involved in the protection of intelligence 
sources and methods, such as in counterintelligence investigations, to 
facilitate such protection.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper files and on electronic mediums.

Retrievability:
    By name, organization (or affiliation), dates of visit, type of 
badge issued, Social Security Number, vehicle license plate number, 
home address and phone number, date and place of birth, work center 
assigned, subject matter, and case number.

Safeguards:
    Secured by a series of guarded pedestrian gates and checkpoints. 
Access to facilities is limited to security-cleared personnel and 
escorted visitors only. With the facilities themselves, access to paper 
and computer printouts are controlled by limited-access facilities and 
lockable containers. Access to electronic means is controlled by 
computer password protection.

Retention and disposal:
    Records are periodically reviewed for retention. Records having no 
evidential, informational, or historical value or not required to be 
permanently retained are destroyed. Visitor passes and campus access 
files are destroyed when 15 years old. Physical security compromise 
reports are destroyed 10 years from time of incident. Files relating to 
exercise of police functions are destroyed when three years old. 
Reports relating to arrests are destroyed when two years old. Routine 
police investigations and Guard Service Control files are destroyed 
when one year old. Destruction is by pulping, burning, shredding, or 
erasure or destruction of magnetic media.

System manager(s) and address:
    Director of Policy, National Security Agency/Central Security 
Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.

Notification procedure:
    Individuals seeking to determine if records about themselves are 
contained in this record system should address written inquiries to the 
Director of Policy, National Security Agency/Central Security Service, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
    Written inquiries should include requestor's full name, address, 
and Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Deputy 
Director of Policy, National Security Agency/Central Security Service, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
    Written inquiries should include requestor's full name, address, 
and Social Security Number.

[[Page 48227]]

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the Chief, Office of Policy, National 
Security Agency/Central Security Service, Ft. George G. Meade, MD 
20755-6000.

Record source categories:
    Individuals themselves; victims, witnesses, investigators, Security 
Protective Force, and other federal or state agencies and 
organizations.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to the information exempt to the extent that disclosure 
would reveal the identity of a confidential source. Note: When claimed, 
this exemption allows limited protection of investigative reports 
maintained in a system of records used in personnel or administrative 
actions.
    Records maintained solely for statistical research or program 
evaluation purposes and which are not used to make decisions on the 
rights, benefits, or entitlement of an individual except for census 
records which may be disclosed under 13 U.S.C. 8, may be exempt 
pursuant to 5 U.S.C. 552a(k)(4).
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source. This provision allows protection of confidential 
sources used in background investigations, employment inquiries, and 
similar inquiries that are for personnel screening to determine 
suitability, eligibility, or qualifications.
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact Ms. Anne Hill, Privacy Act Officer, NSA/CSS Office of Policy, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20766-6248.

[FR Doc. 04-18080 Filed 8-6-04; 8:45 am]
BILLING CODE 5001-06-M