[Federal Register Volume 69, Number 144 (Wednesday, July 28, 2004)]
[Notices]
[Pages 45084-45085]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-17151]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 13, 2004. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. Fax: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-04-1, 35 items, 33 temporary items). Records of 
the Office of Climate, Water and Weather Services. Included are such 
records as system change request files, requirements documents, 
facility operation logs, national hydrologic information summaries, 
region survey reports, and electronic copies of records created using 
electronic mail and word processing. Also included are electronic data, 
system documentation, inputs, and outputs associated with electronic 
systems that relate to storms and severe weather. Proposed for 
permanent retention are recordkeeping copies of marine service charts 
and service assessment reports.
    2. Department of Commerce, Bureau of Industry and Security (N1-476-
04-1, 16 items, 14 temporary items). Records accumulated by the Office 
of Antiboycott Compliance, including such records as investigative case 
files, settlement files, compliance manuals, foreign boycott public 
comments, country files, export award files, and working papers. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of antiboycott subject files and the division director's subject 
correspondence files.
    3. Department of Commerce, Bureau of Industry and Security (N1-476-
04-2, 4 items, 3 temporary items). Country files, chronological files, 
and electronic copies of records created using electronic mail and word 
processing accumulated by the Office of the Assistant Secretary for 
Export Enforcement. Proposed for permanent retention are recordkeeping 
copies of the Assistant Secretary's subject files.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-7, 37 items, 35 temporary items). Records 
relating to aviation operations, including such files as customer 
service records, statistical reports, policy and planning files, and 
records relating to screening passengers, baggage, and cargo. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of records documenting the organization and functions of agency 
components involved in aviation operations and records relating to 
major incidents. This schedule authorizes the agency to apply the 
proposed disposition instructions to records in all media.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-04-3, 2 
items, 2 temporary items). Paper and electronic copies of navigation 
data recorded by

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vessels underway which are used as navigational aids by Coast Guard 
vessels.
    6. Department of Justice, Drug Enforcement Administration (N1-170-
04-2, 5 items, 5 temporary items). Files relating to periodic 
inspections of agency offices and programs, including electronic copies 
of records created using electronic mail and word processing.
    7. Department of Justice, Drug Enforcement Administration (N1-170-
04-3, 10 items, 10 temporary items). Inputs, electronic data, outputs, 
and system documentation associated with an electronic system used for 
information collected from controlled substance manufacturers. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    8. Department of Justice, Drug Enforcement Administration (N1-170-
04-6, 6 items, 6 temporary items). Inputs, electronic data, outputs, 
and system documentation associated with an electronic system that 
allows participating law enforcement entities to determine whether a 
particular suspect is the subject of a drug investigation by any other 
participating law enforcement entity. Also included are electronic 
copies of documents created using electronic mail and word processing.
    9. Department of State, Bureau of Political-Military Affairs (N1-
59-04-4, 8 items, 8 temporary items). Records associated with an 
electronic system used to manage and process munitions export 
applications. Included are paper and electronic arms export case files, 
which are used as inputs, outputs, master files, and system 
documentation.
    10. Department of State, Bureau of Intelligence and Research (N1-
59-04-5, 5 items, 2 temporary items). Electronic copies of records 
created using electronic mail and word processing that are associated 
with program files, logs, and reports on significant intelligence items 
received overnight or on weekends. Recordkeeping copies of these files 
are proposed for permanent retention.
    11. Department of the Treasury, Internal Revenue Service (N1-58-04-
3, 2 items, 2 temporary items). Correspondence from the public received 
by the Commissioner.
    12. Department of the Treasury, Internal Revenue Service (N1-58-04-
4, 5 items, 5 temporary items). Records relating to collection statute 
expiration date extension extracts, including individual and business 
tax return closed accounts for which no unpaid balance is due, and an 
electronic system used to control and track the collection process.
    13. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-25, 16 items, 16 temporary items). Records relating to 
management control and accountability, including such records as 
internal and external audit reviews, management studies, and electronic 
corrective action tracking records. Also included are electronic copies 
of records created using electronic mail and word processing.
    14. Executive Office of the President, Office of Management and 
Budget (N1-51-04-1, 2 items, 2 temporary items). Electronic records 
created using the agency's collaborative authoring tool, a computer 
support collaborative work environment that allows two or more 
individuals to create documents together. Records needed for the 
operation of the collaborative authoring tool are also included. The 
disposition of recordkeeping copies of records produced using the tool 
will be carried out in accordance with existing agency records 
schedules.
    15. Tennessee Valley Authority, Chief Operating Officer (N1-142-04-
1, 3 items, 3 temporary items). Records relating to the development of 
the Pipeline Electric Drive Compression Project. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    16. Tennessee Valley Authority, Communications and Government 
Relations (N1-142-04-7, 4 items, 3 temporary items). Database 
containing copies of a newsletter which consists of brief articles of 
interest to agency staff and customers. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of the newsletter are proposed for permanent 
retention.

    Dated: July 19, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-17151 Filed 7-27-04; 8:45 am]
BILLING CODE 7515-01-P