[Federal Register Volume 69, Number 130 (Thursday, July 8, 2004)]
[Notices]
[Pages 41232-41233]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-15440]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD

ACTION: Notice To Add a System of Records

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SUMMARY: The Office of the Secretary of Defense Proposes To Add a 
System of Records to its Inventory of Record Systems Subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as Amended

DATES: The changes will be effective on August 9, 2004, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on June 29, 2004, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals.' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 30, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DAFIS 01

System name:
    Visual Information Management System (VIMS).

[[Page 41233]]

System location:
    Primary location: American Forces Information Services, 601 North 
Fairfax Street, Alexandria, VA 22314-2007.
    Secondary location: Defense Media Center, 1363 Z Street, Building 
2730 March Air Reserve Base, Riverside, CA 92518-2073.

Categories of individuals covered by the system:
    Any individual who uses the VIMS Internet site to order multimedia 
products.

Categories of records in the system:
    Individual's name, rank, branch of military service, organization, 
mailing address, work and home telephone numbers, fax number, e-mail 
address, and order information such as what item was ordered, when the 
order was placed, when the order was sent out, and if the item was 
delivered.

Authority for maintenance of the system:
    10 U.S.C. 131, Office of the Secretary of Defense; 5 U.S.C. 301, 
Departmental Regulations; DoD Directive 5122.10, American Forces 
Information Service (AFIS); DoD Directive 5040.2, Visual Information 
(VI); DoD Directive 5040.3, DoD Joint Visual Information Services; and 
DoD Directive 5040.4, Joint Combat Camera (COMCAM) Program.

Purpose(s):
    The VIMS system is a digital visual information management system 
that will store, manage, and distribute multimedia products for sale 
over an Internet site. The individual's information is being collected 
and maintained so that their orders can be processed, verified, and 
tracked.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data will be stored on paper and on electronic medium.

Retrievability:
    Information retrieved by individual's name.

Safeguards:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, or administrative procedures. 
Access to records is limited to those officials who require the records 
to perform their official duties consistent with the purpose for which 
the information was collected. All personnel whose official duties 
require access to the information are trained in the proper 
safeguarding and use of the information. Access to computerized data is 
restricted by passwords, which are changed periodically. Computer 
terminals are located in supervised areas with access control.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves the retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    VIMS Program Manager, Defense Visual Information, 601 North Fairfax 
Street, Alexandria, VA 22314-2007.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the VIMS Program Manager, Defense Visual 
Information, 601 North Fairfax Street, Alexandria, VA 22314-2007.
    Requests should contain full name, address, and telephone number.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system of records should address written inquiries to 
the VIMS Program Manager, Defense Visual Information, 601 North Fairfax 
Street, Alexandria, VA 22314-2007.
    Requests should contain full name, address, and telephone number.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Individual customer.

Exemptions claimed for the system:
    None.

[FR Doc. 04-15440 Filed 7-7-04; 8:45 am]
BILLING CODE 5001-06-M