[Federal Register Volume 69, Number 130 (Thursday, July 8, 2004)]
[Notices]
[Pages 41233-41234]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-15439]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Air Force is altering a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The alteration expands the category of individuals covered to 
include `foreign military personnel, civilians, faculty and staff', and 
expands the categories of records maintained to include `aero rating, 
flying status, and equipment issue'.

DATES: This proposed action will be effective without further notice on 
August 9, 2004, unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 29, 2004, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 30, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AETC R

System name:
    Student Records (June 11, 1997, 62 FR 31793).

[[Page 41234]]

Changes:
System identifier:
    Replace entry with `F036 AF AETC A'.
* * * * *

Categories of individuals covered by the system:
    Replace entry with `Military personnel, foreign military personnel, 
and civilians assigned to the centers or schools as students, faculty 
and staff.'

Categories of records in the system:
    Replace entry with `Student records which may include but are not 
limited to name, rank, Social Security Number, branch of service, AFSC 
or equivalent, date of birth, education level, aero rating, aircraft 
type, flying status, gender, type of commission, commissioning date, 
student identification number, class number, student computer login, 
phone number, final grade, permanent and/or temporary duty location, 
assigned instructors, certificates, and equipment issue.'
* * * * *

Safeguards:
    Add to entry `Computer records are protected by computer system 
software.'

Retention and disposal:
    Delete entry and replace with `Student grade books and training 
review board records are destroyed one year after completion of 
training; summary training records are retained in office files for two 
years after completion or discontinuance of course; other records are 
retained in office files until superseded, obsolete, no longer needed 
for reference or on inactivation. Records are destroyed by tearing into 
pieces, shredding, pulping, macerating or burning. Computer records are 
destroyed by erasing, deleting or overwriting.'
* * * * *

Record source categories:
    Replace entry with `Information obtained from students, staff, 
correspondence generated within the agency in the conduct of official 
business, educational institutions, and civil authorities.'
* * * * *
F036 AF AETC A

System name:
    Student Records.

System location:
    Professional Military Education Centers, NCO Academies and schools 
at Air Force Major Commands and bases.

Categories of individuals covered by the system:
    Military personnel, foreign military personnel, and civilians 
assigned to the centers or schools as students, faculty and staff.

Categories of records in the system:
    Student records which may include but are not limited to name, 
rank, Social Security Number, branch of service, AFSC or equivalent, 
date of birth, education level, aero rating, aircraft type, flying 
status, gender, type of commission, commissioning date, student 
identification number, class number, student computer login, phone 
number, final grade, permanent and/or temporary duty location, assigned 
instructors, certificates, and equipment issue.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
36-2201, Air Force Training Program; and E.O. 9397 (SSN).

Purpose(s):
    Used as a record of attendance and training, class standing, 
completion or elimination, as locator, supply issue, and as a source of 
statistical information.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in paper files, and on computer and computer output 
products.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Records are stored in security file containers/cabinets or rooms. 
Records are accessed by the custodian of the system or persons 
responsible for maintenance of the records in course of their official 
duties. Computer records are protected by computer system software.

Retention and disposal:
     Student grade books and training review board records are 
destroyed one year after completion of training; summary training 
records are retained in office files for two years after completion or 
discontinuance of course; other records are retained in office files 
until superseded, obsolete, no longer needed for reference or on 
inactivation. Records are destroyed by tearing into pieces, shredding, 
pulping, macerating or burning. Computer records are destroyed by 
erasing, deleting or overwriting.

 System manager(s) and address:
     Superintendent for PME at each Major Command, commandant at each 
academy or leadership school or director or personnel at each base 
where a school is located. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.

Notification procedure:
     Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to or visit the Superintendent of PME at each Major Command, commandant 
at each academy or leadership school or director of personnel at each 
base where a school is located. Official mailing addresses are 
published as an appendix to the Air Force's compilation or of systems 
of records notices.

Record access procedures:
     Individuals seeking access to information about themselves 
contained in this system should address written inquiries to or visit 
the Superintendent for PME at each Major Command, commandant at each 
academy or leadership school or director of personnel at each base 
where a school is located. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.

Contesting record procedures:
     The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from students, staff, correspondence generated 
within the agency in the conduct of official business, educational 
institutions, and civil authorities.

Exemptions claimed for the system:
     None.
[FR Doc. 04-15439 Filed 7-7-04; 8:45 am]
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