[Federal Register Volume 69, Number 128 (Tuesday, July 6, 2004)]
[Notices]
[Pages 40666-40667]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-15141]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 20, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This

[[Page 40667]]

approval is granted only after a thorough consideration of their 
administrative use by the agency of origin, the rights of the 
Government and of private persons directly affected by the Government's 
activities, and whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-5, 3 items, 3 
temporary items). Inputs, outputs, master files, and documentation 
associated with an electronic web-based system used in connection with 
the information technology and information management planning process. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    2. Department of the Army, Agency-wide (N1-AU-04-3, 9 items, 9 
temporary items). Records relating to the Army correctional system. 
Included are such records as logs documenting activities at confinement 
facilities, statistical reports, prisoner rosters, clothing 
requisitions, and files relating to prisoners' personal property and 
funds. Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule modifies the 
retention periods of these records, which were previously approved for 
disposal. This schedule also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    3. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-04-1, 1 item, 1 temporary item). Case 
files created under the Energy Employees Occupational Illness 
Compensation Program Act. Included are paper and electronic versions of 
such records as claim forms, site profiles, correspondence, and other 
records collected to create a dose reconstruction report.
    4. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-04-1, 6 items, 5 temporary items). 
Consent forms, audio/video tapes, and other consumer research records 
that are accumulated by the Center for Beneficiary Choices. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of final reports.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-8, 13 items, 13 temporary items). Statistical 
reports, policy and planning files, annuity offset waiver forms, 
retirement records and other records accumulated by the Office of Human 
Resources. Also included are electronic copies of records created using 
electronic mail and word processing.
    6. Department of Justice, Office of Justice Programs (N1-423-04-1, 
3 items, 3 temporary items). Briefing materials collected by the Office 
for Victims of Crime for victims of terrorism or mass violence and/or 
their families. Also included are electronic copies of records created 
using word processing and electronic mail.
    7. Small Business Administration, Office of the Chief Financial 
Officer (N1-309-04-05, 6 items, 6 temporary items). Inputs, outputs, 
master files, backups, and documentation associated with an electronic 
system used in connection with agency cash collection activities. Also 
included are electronic copies of documents created using word 
processing and electronic mail.

    Dated: June 25, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-15141 Filed 7-2-04; 8:45 am]
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