[Federal Register Volume 69, Number 117 (Friday, June 18, 2004)]
[Notices]
[Pages 34195-34196]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-13774]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 2, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: (301) 837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the

[[Page 34196]]

Archivist of the United States. This approval is granted only after a 
thorough consideration of their administrative use by the agency of 
origin, the rights of the Government and of private persons directly 
affected by the Government's activities, and whether or not they have 
historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (N1-462-
04-1, 4 items, 4 temporary items). Electronic copies of records created 
using electronic mail and word processing that are associated with 
investigative files accumulated by the Benefit Redemption Division. 
This schedule also reduces the retention period for files relating to 
investigations that do not result in administrative action, which were 
previously approved for disposal.
    2. Department of Agriculture, Center for Nutrition Policy and 
Promotion (N1-462-04-2, 4 items, 3 temporary items). Records relating 
to the Family Economics and Nutrition Review Journal published by the 
Nutrition Policy and Analysis Staff. Included are such records as 
manuscripts, galley comments, acceptance and rejection letters, and 
routine correspondence. Also, included are electronic copies of 
documents created using word processing and electronic mail. 
Recordkeeping copies of published journals are proposed for permanent 
retention. Journals are published semi-annually and consist of articles 
pertaining to economic and nutritional issues that bear on the health 
and well-being of families.
    3. Department of the Air Force, Agency-wide (N1-AFU-03-21, 5 items, 
5 temporary items). Data, forms, and receipts used to manage room 
assignments, reservations, and sundry sales at base-level lodging 
operations. Also included are electronic copies of records created 
using electronic mail and word processing.
    4. Department of Commerce, International Trade Administration (N1-
489-04-1, 6 items, 6 temporary items). Administrative files accumulated 
by agency offices, including such records as working papers, files 
relating to proposed and final rules, and billings records. Electronic 
copies of records created using electronic mail and word processing are 
also included.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
04-2, 31 items, 31 temporary items). Data files and system 
documentation of the National Crime Information Center (NCIC) system, 
which is a cooperative network of documented criminal justice 
information hosted by the agency and used by local, State, and Federal 
law enforcement agencies.
    6. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-04-2, 6 items, 3 temporary items). Outputs of the 
Arson and Explosives Incidents System, which is used to collect, 
consolidate, disseminate, and analyze bombing, arson, and explosives 
data. Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are the master data files relating to incidents and investigations, 
along with public use versions and related system documentation.
    7. Department of Justice, Drug Enforcement Administration (N1-170-
04-5, 2 items, 2 temporary items). Office of the Chief Counsel 
correspondence with Federal, State and local prosecutors' offices and 
related records concerning discovery motions. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    8. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-10, 9 items, 8 temporary items). Records relating to 
financial management, including working papers used to prepare the 
Chief Financial Officer's annual report, records relating to credit 
cards issued to agency personnel, paper and electronic records 
documenting such matters as the collection and disbursement of funds, 
and documents required for financial statement audits. Also included 
are electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of the Chief Financial Officer's 
annual report are proposed for permanent retention.
    9. Department of the Treasury, Financial Management Service (N1-
425-04-1, 17 items, 17 temporary items). Inputs, outputs, system 
documentation, and master files of the Learning Management System, 
which is used to administer agency training programs. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    10. Department of the Treasury, Bureau of the Public Debt (N1-53-
04-6, 3 items, 3 temporary items). Forms authorizing designated 
employees to conduct securities transactions. Records are used to 
ensure that the designated employees and their signatures are 
legitimate.
    11. National Commission on Terrorist Attacks Upon the United 
States, Agency-wide (N1-148-04-1, 25 items, 4 temporary items). 
Electronic copies of public hearing transcripts and the Commission's 
live Web site with associated documentation. Also included are 
electronic copies of documents created using word processing. Proposed 
for permanent retention are recordkeeping copies of such records as the 
Commission's master files, Commission meeting files and public 
hearings, reports and studies, public correspondence, files accumulated 
by commissioners and staff, audio, video, and data recordings, a 
snapshot of the Commission's Web site, and electronic mail.
    12. Tennessee Valley Authority, Human Resources (N1-142-04-6, 3 
items, 3 temporary items). Regulatory inspection reports used to ensure 
compliance with Occupational Safety and Health Administration 
requirements. Also included are electronic copies of documents created 
using electronic mail and word processing.

    Dated: June 8, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-13774 Filed 6-17-04; 8:45 am]
BILLING CODE 7515-01-P