[Federal Register Volume 69, Number 117 (Friday, June 18, 2004)]
[Notices]
[Pages 34195-34196]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-13774]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
August 2, 2004. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting the Life Cycle Management Division (NWML)
using one of the following means:
Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: (301) 837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-3120. E-mail: [email protected].
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the
[[Page 34196]]
Archivist of the United States. This approval is granted only after a
thorough consideration of their administrative use by the agency of
origin, the rights of the Government and of private persons directly
affected by the Government's activities, and whether or not they have
historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Food and Nutrition Service (N1-462-
04-1, 4 items, 4 temporary items). Electronic copies of records created
using electronic mail and word processing that are associated with
investigative files accumulated by the Benefit Redemption Division.
This schedule also reduces the retention period for files relating to
investigations that do not result in administrative action, which were
previously approved for disposal.
2. Department of Agriculture, Center for Nutrition Policy and
Promotion (N1-462-04-2, 4 items, 3 temporary items). Records relating
to the Family Economics and Nutrition Review Journal published by the
Nutrition Policy and Analysis Staff. Included are such records as
manuscripts, galley comments, acceptance and rejection letters, and
routine correspondence. Also, included are electronic copies of
documents created using word processing and electronic mail.
Recordkeeping copies of published journals are proposed for permanent
retention. Journals are published semi-annually and consist of articles
pertaining to economic and nutritional issues that bear on the health
and well-being of families.
3. Department of the Air Force, Agency-wide (N1-AFU-03-21, 5 items,
5 temporary items). Data, forms, and receipts used to manage room
assignments, reservations, and sundry sales at base-level lodging
operations. Also included are electronic copies of records created
using electronic mail and word processing.
4. Department of Commerce, International Trade Administration (N1-
489-04-1, 6 items, 6 temporary items). Administrative files accumulated
by agency offices, including such records as working papers, files
relating to proposed and final rules, and billings records. Electronic
copies of records created using electronic mail and word processing are
also included.
5. Department of Justice, Federal Bureau of Investigation (N1-65-
04-2, 31 items, 31 temporary items). Data files and system
documentation of the National Crime Information Center (NCIC) system,
which is a cooperative network of documented criminal justice
information hosted by the agency and used by local, State, and Federal
law enforcement agencies.
6. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and
Explosives (N1-436-04-2, 6 items, 3 temporary items). Outputs of the
Arson and Explosives Incidents System, which is used to collect,
consolidate, disseminate, and analyze bombing, arson, and explosives
data. Also included are electronic copies of documents created using
electronic mail and word processing. Proposed for permanent retention
are the master data files relating to incidents and investigations,
along with public use versions and related system documentation.
7. Department of Justice, Drug Enforcement Administration (N1-170-
04-5, 2 items, 2 temporary items). Office of the Chief Counsel
correspondence with Federal, State and local prosecutors' offices and
related records concerning discovery motions. Also included are
electronic copies of documents created using electronic mail and word
processing.
8. Department of the Treasury, Bureau of Engraving and Printing
(N1-318-04-10, 9 items, 8 temporary items). Records relating to
financial management, including working papers used to prepare the
Chief Financial Officer's annual report, records relating to credit
cards issued to agency personnel, paper and electronic records
documenting such matters as the collection and disbursement of funds,
and documents required for financial statement audits. Also included
are electronic copies of records created using electronic mail and word
processing. Recordkeeping copies of the Chief Financial Officer's
annual report are proposed for permanent retention.
9. Department of the Treasury, Financial Management Service (N1-
425-04-1, 17 items, 17 temporary items). Inputs, outputs, system
documentation, and master files of the Learning Management System,
which is used to administer agency training programs. Also included are
electronic copies of records created using electronic mail and word
processing.
10. Department of the Treasury, Bureau of the Public Debt (N1-53-
04-6, 3 items, 3 temporary items). Forms authorizing designated
employees to conduct securities transactions. Records are used to
ensure that the designated employees and their signatures are
legitimate.
11. National Commission on Terrorist Attacks Upon the United
States, Agency-wide (N1-148-04-1, 25 items, 4 temporary items).
Electronic copies of public hearing transcripts and the Commission's
live Web site with associated documentation. Also included are
electronic copies of documents created using word processing. Proposed
for permanent retention are recordkeeping copies of such records as the
Commission's master files, Commission meeting files and public
hearings, reports and studies, public correspondence, files accumulated
by commissioners and staff, audio, video, and data recordings, a
snapshot of the Commission's Web site, and electronic mail.
12. Tennessee Valley Authority, Human Resources (N1-142-04-6, 3
items, 3 temporary items). Regulatory inspection reports used to ensure
compliance with Occupational Safety and Health Administration
requirements. Also included are electronic copies of documents created
using electronic mail and word processing.
Dated: June 8, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-13774 Filed 6-17-04; 8:45 am]
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