[Federal Register Volume 69, Number 104 (Friday, May 28, 2004)]
[Rules and Regulations]
[Pages 30577-30580]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-12142]


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LIBRARY OF CONGRESS

Copyright Office

37 CFR Parts 252 and 257

[Docket No. 2004-3 CARP]


Filing of Claims for Cable and Satellite Royalties

AGENCY: Copyright Office, Library of Congress.

ACTION: Waiver of regulation.

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SUMMARY: Due to continuing delays in the receipt of mail, the Copyright 
Office of the Library of Congress is announcing alternative methods for 
the filing of claims to the cable and satellite royalty funds for the 
year 2003. In order to ensure that claims are received timely, 
claimants are encouraged to file their cable and satellite claims 
online, utilizing the special procedures described in this document.

EFFECTIVE DATE: May 28, 2004.

ADDRESSES: Online submissions should be made to the following: for 
cable claims http://www.copyright.gov/carp/cable/claims.html; for 
satellite claims http://www.copyright.gov/carp/satellite/claims.html. 
See SUPPLEMENTARY INFORMATION for information about online electronic 
filing through the Copyright Office website. If hand delivered by a 
private party, an original and two copies of each claim should be 
brought to: Room LM-401 of the James Madison Memorial Building and 
addressed as follows: Office of the General Counsel/CARP, U.S. 
Copyright Office, James Madison Memorial Building, Room LM-401, 101 
Independence Avenue, SE., Washington, DC 20559-6000 between 8:30 am and 
5 pm. If delivered by a commercial courier, an original and two copies 
of each claim must be delivered to the Congressional Courier Acceptance 
Site located at 2nd and D Streets, NE., between 8:30 a.m. and 4 p.m. 
The envelope should be addressed as follows: Office of the General 
Counsel/CARP, Room LM-403, James Madison Memorial Building, 101 
Independence Avenue, SE., Washington, DC. If sent by mail, an original 
and two copies of each claim should be addressed to: Copyright 
Arbitration Royalty Panel (CARP), PO

[[Page 30578]]

Box 70977, Southwest Station, Washington, DC 20024.

FOR FURTHER INFORMATION CONTACT: Tanya Sandros, Senior Attorney, or 
Gina Giuffreda, Attorney Advisor, Copyright Arbitration Royalty Panel 
(CARP), PO Box 70977, Southwest Station, Washington, DC 20024. 
Telephone: (202) 707-8380. Telefax: (202) 252-3423.

SUPPLEMENTARY INFORMATION:

Background

    Section 111 of the Copyright Act, 17 U.S.C., places a statutory 
obligation on cable systems who retransmit over-the-air broadcast 
signals to submit royalty fees to the Copyright Office for such 
retransmissions. Distribution of the royalty fees is made to copyright 
owners whose works were embodied in those retransmissions made by cable 
systems. 17 U.S.C. 111(d)(3). In order to claim eligibility for a 
distribution of cable royalty fees, a claimant must submit to the 
Copyright Office a claim during the month of July following the 
calendar year in which the retransmission took place. 17 U.S.C. 
111(d)(4)(A). The regulations governing the content and submission of 
cable claims are found at 37 CFR part 252.
    Likewise, copyright owners whose works were embodied in over-the-
air television broadcast signals retransmitted by satellite carriers 
may seek a distribution of the satellite royalty fees collected by the 
Copyright Office. 17 U.S.C. 119. Eligibility for satellite royalty fees 
is predicated upon the submission of a claim in the month of July 
following the calendar year in which the retransmission took place. 17 
U.S.C. 119(b)(4)(A). The regulations governing the content and 
submission of satellite claims are found at 37 CFR part 257.
    As a general rule, a cable or satellite claim is considered timely 
filed with the Copyright Office if it is hand delivered to the correct 
office within the Copyright Office during the month of July, or if it 
is mailed to the correct address and it bears a July U.S. Postal 
Service postmark. See 37 CFR 252.4 (cable); 37 CFR 257.4 (satellite). 
However, because July 31 falls on a Saturday this year, the deadline is 
Monday, August 2.\1\ The regulations do not provide for the filing of 
cable and satellite claims by alternative methods such as electronic 
submission.
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    \1\ In any year in which July 31 falls on Saturday, Sunday, a 
holiday or other nonbusiness day within the District of Columbia or 
the Federal Government, claims received by the Copyright Office by 
the first business day in August or claims that are properly 
addressed and deposited with sufficient postage with the United 
States Postal Service and postmarked by the first business day in 
August, shall be considered timely filed. 37 CFR 252.4(b), 257.4(b).
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    Unfortunately, the Office has experienced disruptions of postal 
service since October 17, 2001. See 66 FR 62942 (December 4, 2001) and 
66 FR 63267 (December 5, 2001). While mail delivery to the Office has 
resumed, the Office continues to experience delays in receipt of its 
mail, due in part to the diversion of mail to an off-site location for 
screening. Consequently, during the past two years, the Office has 
offered and recommended alternative methods for the filing of cable and 
satellite claims to the 2001 and 2002 royalty funds. See 67 FR 21176 
(April 30, 2002) and 68 FR 32381 (May 30, 2003). Because mail will 
continue to be diverted to an off-site location for screening, the 
Office anticipates issuing by the end of 2004 new regulations providing 
for a permanent system of electronic filing of claims. However, since 
such regulations are not in place at this time, the Office is offering 
and recommending the same alternative filing methods this year for 
claims to the 2003 royalty funds.
    Moreover, claimants are strongly advised to send their claims early 
in the month of July. Persons submitting claims at the end of the month 
risk missing the deadline for submission of claims. Online forms are 
available and may be submitted via the Office's Web site. Note, 
however, that the alternative methods set forth in this Notice apply 
only to the filing of cable and satellite claims for the 2003 royalties 
which are due on or before August 2, 2004, and in no way apply to other 
filings with the Office. Please note that as a result of July 31 
falling on a Saturday this year, cable and satellite claims are due on 
Monday, August 2, 2004, in accordance with 37 CFR 252.4(b) and 
257.4(b).
    Claimants are further advised that this Notice covers only the 
means by which claims may be accepted as timely filed; all other filing 
requirements, such as the content of claims, remain unchanged, except 
as noted herein. See 37 CFR parts 252 (cable) and 257 (satellite).

Acceptable Methods of Filing Cable and Satellite Claims for the Year 
2003

    Claims to the 2003 cable and satellite royalty funds may be 
submitted as follows:

a. Online Submission

    In order to best ensure the timely receipt by the Copyright Office 
of cable and satellite claims, the Office strongly encourages claimants 
to file their claims online by or before 11:59 p.m. on August 2, 2004, 
via the Copyright Office Web site. The Office has devised online 
electronic forms for filing both single and joint cable and satellite 
claims. Claimants will be able to access and complete the forms via the 
Copyright Office Web site and may submit the forms electronically as 
provided in the instructions accompanying the forms. Cable forms will 
be posted on the Office Web site at ``http://www.copyright.gov/carp/cable/claims.html''. Satellite forms will be posted at ``http://www. 
copyright.gov/carp/satellite/claims.html''. Claimants filing a joint 
claim may list each of their joint claimants directly on the Office's 
online joint claim form or may submit the list of joint claimants as a 
file attachment to the submission page. Lists of joint claimants sent 
as an attachment must be in a single file in either Adobe Portable 
Document (``PDF'') format, in Microsoft Word Version 2000 or earlier, 
in WordPerfect 9 or earlier, or (in the case of text-only files) in 
ASCII text. There will be a browse button on the form that will allow 
claimants to attach the file containing the list of joint claimants and 
then to submit the completed form to the Office. The attachment must 
contain only the names and addresses of the joint claimants. See 37 CFR 
252.3(b)(1) and 257.3(b)(1).
    The cable and satellite forms will be available for use from July 
1, 2004, through August 2, 2004. It is critically important to follow 
the instructions in completing the forms before submitting them to the 
Office. Claims submitted online using forms or formats other than those 
specified in this Notice WILL NOT BE ACCEPTED by the Office. Claims 
filed online must be received by the Office no later than 11:59 p.m. 
E.D.T. on August 2, 2004. Specifically, the completed electronic forms 
must be received by the Office's server by that time. Any claim 
received after that time will be considered as untimely filed. 
Claimants who file electronically will receive an electronic mail 
message in response stating that the Office has received their 
submission. Therefore, claimants utilizing this filing option are 
required to provide an e-mail address claimants are advised to print a 
copy of the confirmation report and retain it as proof of a timely 
filing. Because of the possibility, however remote, that the Office's 
online filing system might be inaccessible the evening of August 2 for 
reasons beyond the Office's control, claimants submitting their claims 
online are strongly encouraged to submit their claim no later than July 
31, 2004.
    When filing claims online, all provisions set forth in 37 CFR parts 
252 and 257 apply except Sec. Sec.  252.3(b)(5) and 257.3(b)(5), which 
require the original

[[Page 30579]]

signature of the claimant or of the claimant's duly authorized 
representative on the claim. The Office is waiving this provision for 
this filing period because at this time the Office is not equipped to 
receive and process electronic signatures. However, the Office 
anticipates issuing regulations providing for a permanent system of 
electronic filing of claims by the end of 2004.

b. Hand Delivery by Private Party

    The Office encourages claimants who do not file their claims 
electronically to deliver their claims personally by 5 p.m. E.D.T. on 
any business day, during the month of July 2004 and no later than 
August 2, 2004. Claimants are reminded that on February 4, 2004, the 
Office adopted a new policy for the hand delivery of documents to the 
Office of the Copyright Office General Counsel. 69 FR 5371 (February 4, 
2004). Therefore, claimants personally delivering their claims should 
deliver their claims to the Copyright Office's Public Information 
Office located at LM-401 of the James Madison Memorial Building. To 
ensure that the claims are directed to the Office of the General 
Counsel, an original and two copies of each claim should be placed in 
an envelope addressed in the following manner: Office of the General 
Counsel/CARP, U.S. Copyright Office, James Madison Memorial Building, 
LM-401, First and Independence Avenue, SE., Washington, DC 20559-6000. 
The Public Information Office is open Monday-Friday, 8:30 a.m. to 5 
p.m., except Federal holidays.
    If a claimant does not address the envelope in accordance with the 
instructions herein and the envelope is misdirected and consequently 
does not reach the Public Information Office by 5 p.m. on Monday, 
August 2, 2004, such claims will be considered as untimely filed and 
will be rejected. Claimants should also note that the Public 
Information Office closes promptly at 5 p.m. The Copyright Office will 
not accept any claim that a claimant attempts to deliver after the 
Public Information Office has closed.
    In addition, claimants hand delivering their claims should note 
that they must follow all provisions set forth in 37 CFR parts 252 and 
257.

c. Hand Delivery by Commercial Courier

    Since December 29, 2003, the Library of Congress has not accepted 
in-person, on-site deliveries from non-governmental, commercial 
couriers or messengers. See 68 FR 70039 (December 16, 2003). Instead, 
such couriers must deliver materials for staff at the Library, 
including cable and satellite claims, directly to the Congressional 
Courier Acceptance Site (``CCAS'') located at 2nd and D Streets, NE. 
The CCAS will accept items from couriers with proper identification, 
e.g., a valid driver's license, Monday through Friday, between 8:30 
a.m. and 4 p.m. The envelope containing an original and two copies of 
each claim should be addressed as follows: Office of the General 
Counsel/CARP, Room LM-403, James Madison Memorial Building, 101 
Independence Avenue, SE., Washington, DC. The date of receipt as 
documented by CCAS will be considered the date of receipt by the 
Copyright Office for purposes of timely filing. Any claim received by 
CCAS which does not have a date stamp of August 2, 2004, or earlier, 
will be considered untimely for this filing period and will be rejected 
by the Copyright Office.
    Claimants delivering their claims by commercial courier should note 
that they must follow all provisions set forth in 37 CFR parts 252 and 
257.

d. By Mail

    Sections 252.4(a)(2) and 257.4(a)(2) direct claimants filing their 
claims by mail to send the claims to the Copyright Arbitration Royalty 
Panel, PO Box 70977, Southwest Station, Washington, DC 20024. Claimants 
electing to send their claims by mail are encouraged to send their 
claims by certified mail return receipt requested, to have the 
certified mail receipt (PS Form 3800) stamped by the United States 
Postal Service, and to retain the certified mail receipt in order to 
secure the only acceptable proof of a timely filing by mail, should the 
claim reach the Office after August 2, 2004. In the event there is a 
question as to whether the claim was deposited with the United States 
Postal Service during the month of July, or by August 2, 2004, the 
claimant must produce the certified mail receipt (PS Form 3800) which 
bears a United States Postal Service postmark, indicating an 
appropriate date. 37 CFR 252.4(e) and 257.4(e). Claims received after 
July 31, or the first business day in August when appropriate, with 
only a business meter mark will be rejected as untimely unless the 
claimant is able to produce the certified mail receipt. See Universal 
Studios LLLP v. Peters, 308 F.Supp.2d 2004 (D.D.C. 2004); Metro-
Goldwyn-Mayer Studios, Inc. v. Peters, No. 03-1079, 2004 U.S. Dist. 
LEXIS 5399 (D.D.C. Mar. 24, 2004).
    As noted above, disruption of the mail service and delivery of 
incoming mail to an off-site screening center have reduced the 
timeliness of receipt of mail by the Copyright Office. Such delays may 
hamper the Office's ability to compile a claimant list and may affect 
the Office's ability to make partial distributions of cable and 
satellite funds not in controversy. Consequently, the Office suggests 
that claimants use the mail (and preferably certified mail, return 
receipt requested) only if none of the other methods outlined above are 
feasible.
    When filing claims by this method, claimants must follow all 
provisions set forth in 37 CFR part 252 for cable claims and part 257 
for satellite claims.

Faxes Not Accepted

    Although the Copyright Office accepted the submission of 2003 
Digital Audio Recording Technology (``DART'') claims via facsimile 
transmission, the Office has determined that, due to the high volume of 
cable and satellite claims received by the Office relative to DART 
claims, it is administratively too burdensome to permit the faxing of 
cable and satellite claims. Consequently, any cable or satellite claims 
received by the Copyright Office via facsimile transmission WILL NOT BE 
ACCEPTED.

Waiver of Regulation

    The regulations governing the filing of cable and satellite claims 
require ``the original signature of the claimant or of a duly 
authorized representative of the claimant.'' Sec.  252.3(b) (cable); 
Sec.  257.3(b) (satellite). This document, however, waives these 
provisions as set forth herein solely for the purpose of filing claims 
to the 2003 cable and satellite royalty funds. The Office is not 
waiving the statutory deadline for filing either cable or satellite 
claims, a deadline the Office has no power to waive. See, United States 
v. Locke, 471 U.S. 84, 101 (1985). Thus, claimants are still required 
to file their claims by August 2, 2004.
    Waiver of an agency's rules is ``appropriate only if special 
circumstances warrant a deviation from the general rule and such 
deviation will serve the public interest.'' Northeast Cellular 
Telephone Company v. FCC, 897 F.2d 1164, 1166 (DC Cir. 1990); see also, 
Wait Radio v. FCC, 418 F.2d 1153 (DC Cir. 1969), cert. denied, 409 U.S. 
1027 (1972). Under ordinary circumstances, the Office is reluctant to 
waive its regulations. However, due to the continued problems with the 
delivery of the mail and the transition to an electronic filing system, 
the Office believes that under these special circumstances the public 
interest will best be served by waiving, for this filing period, the 
requirement that cable and satellite claims bear the original signature 
of the claimant or of a duly

[[Page 30580]]

authorized representative of the claimant when, and only when, such 
claim is filed electronically.

    Dated: May 24, 2004.
Marybeth Peters,
Register of Copyrights.
[FR Doc. 04-12142 Filed 5-27-04; 8:45 am]
BILLING CODE 1410-33-P