[Federal Register Volume 69, Number 103 (Thursday, May 27, 2004)]
[Notices]
[Pages 30335-30336]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-12006]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 12, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records.

[[Page 30336]]

Further information about the disposition process is available on 
request.
    Schedules Pending:
    1. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-04-1, 6 items, 3 temporary items). Files accumulated by 
individual members of agency committees. Also included are electronic 
copies of documents created using word processing and electronic mail. 
Proposed for permanent retention are recordkeeping copies of mission 
program and policy files, agreement files, and committee files 
accumulated by the committee's sponsor or secretariat. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    2. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-6, 5 items, 5 temporary items). Subject and 
reference files accumulated by the Office of Legislative Affairs. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    3. Department of Justice, Federal Bureau of Prisons (N1-129-04-01, 
4 items, 4 temporary items). Inputs, outputs, data files, and 
documentation associated with an electronic system that contains 
financial and accounting data for payable and receivable accounts, 
factory inventories, production schedules, and other management 
information relating to Federal Prison Industries.
    4. Department of Justice, Federal Bureau of Prisons (N1-129-04-2, 4 
items, 4 temporary items). Inputs, outputs, data files, and 
documentation associated with the National Institute of Correction's 
Registrar Database, which is used to administer training programs.
    5. Department of Justice, Federal Bureau of Prisons (N1-129-04-3, 4 
items, 4 temporary items). Inputs, outputs, data files, and 
documentation associated with the National Institute of Correction's 
Information Center Library Database, which serves as the library's 
online catalog.
    6. Department of Justice, Federal Bureau of Prisons (N1-129-04-4, 5 
items, 5 temporary items). Inputs, outputs, data files, and 
documentation associated with the National Institute of Correction's 
Information Center Requestor Database, which is used to manage requests 
for information. Also included are electronic copies of records created 
using electronic mail and word processing.
    7. Department of Justice, Federal Bureau of Prisons (N1-129-04-5, 4 
items, 4 temporary items). Inputs, outputs, data files, and 
documentation associated with the National Institute of Correction's 
Information Center Research Databases, which contain information 
concerning corrections facilities and corrections programs.
    8. Department of the Treasury, Bureau of the Public Debt (N1-53-04-
2, 1 item, 1 temporary item). Daily accounting transactions processed 
by the Customer Accounting Branch. Included are records relating to 
such matters as stale-dated and returned payments, redemption of 
accrual savings bonds and income bonds, and other financial 
transactions.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-04-
3, 2 items, 2 temporary items). Records maintained at Federal Reserve 
Banks relating to the savings bond program consisting of bond owners' 
change of address requests and documents relating to payroll savings 
bonds arrangements between companies and the Government.
    10. Department of the Treasury, Bureau of the Public Debt (N1-53-
04-4, 2 items, 2 temporary items). Security copies of retired savings 
securities maintained as scanned images or on microfilm.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
04-5, 1 item, 1 temporary item). Forms used to certify whether or not 
departing employees have removed non-record documents when they 
separate from the agency.
    12. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-24, 41 items, 40 temporary items). Records relating to 
environmental matters, safety, and employee health. Records relate to 
such subjects as waste management, lead abatement, hazardous material 
removal, employee accident reporting, and clean air emissions 
reporting. Also included are records created using electronic mail and 
word processing. Proposed for permanent retention are recordkeeping 
copies of environmental assessment reports.
    13. Office of Personnel Management, Center for Federal 
Investigative Services (N1-478-04-1, 2 items, 2 temporary items). Files 
relating to investigations. This schedule reduces the retention period 
of these records, which were previously approved for disposal.

    Dated: May 19, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-12006 Filed 5-26-04; 8:45 am]
BILLING CODE 7515-01-P