[Federal Register Volume 69, Number 101 (Tuesday, May 25, 2004)]
[Notices]
[Pages 29703-29705]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-11688]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy

ACTION: Notice to add systems of records.

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SUMMARY: The Department of the Navy proposes to add two systems of 
records notices to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on June 24, 2004, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on May 17, 2004, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, Federal Agency Responsibilities 
for Maintaining Records About Individuals, dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: May 18, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM03760-3

System name:
    NATOPS Flight Personnel Training/Qualification Jacket.

System location:
    The NATOPS Flight Personnel Training and Qualification Jacket 
accompanies the individual aircrew member throughout his career in the 
Navy or U.S. Marine Corps. Upon completion of service, the jacket will 
be given to the individual. For a deceased, missing, or captured air 
crewman, the jacket will be treated as personal effects.

Categories of individuals covered by the system:
    All aeronautically designated commissioned Navy and U.S. Marine 
Corps officers and enlisted members assigned as aircrew members in the 
operation of an aircraft.

Categories of records in the system:
    OPNAV Forms 3710/2, 3710/7, 3760/32-32I, and NAVMED 6410/1 or 6410/
2; containing name and Social Security Number of aircrew member; 
general flight-related information, including jacket review and 
certification record; a copy of the most recent PCS orders; recent 
aero-medical clearance or grounding notice; and the flight equipment 
issue record. Flight qualifications and achievements information, 
including a flight personnel designation record and a mission 
qualification record. Flight training information, including schools 
and courses attendance records, operational physiology and survival 
training record, NATOPS examinations record, NATOPS evaluation reports, 
and instrument rating reports. Flight records, including copies of 
Monthly Individual flight Activity Reports and aircrft mishap/violation 
record.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; OPNAVINST 3710.7, NATOPS General Flight and 
Operating Instructions; and E.O. 9397 (SSN).

Purpose(s):
    To provide a consolidated record of the training status and 
readiness of an air crewman and serve as a repository for certain 
aviation records accumulated during active aviation tours, and to prove 
commanding officers with pertinent data to assist in assignment, 
utilization, and training of an air crewman.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems and records notices apply to the system.

[[Page 29704]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Physical access in restricted to the individual and those who 
maintain training records, or those who are directly involved with 
individual's training or evaluation. The aviation unit's file cabinets 
containing the jackets are in command areas under normal military 24-
hour security measures. May also be resident in a password controlled 
system with file and element access based on predefined need-to-know. 
Physical access to terminals, terminal rooms, buildings and activities' 
grounds are controlled by locked terminals and room, guards, personnel 
screening and visitor registers.

Retention and disposal:
    Upon detachment from a squadron/command or from active duty 
service, the jacket will be reviewed, certified by the commanding 
officer or designated representative, and given to the individual. For 
a deceased, missing, or captured air crewman, the jacket will be 
treated as personal effects.

System manager and address:
    Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North 
Island, P.O. Box 357051, San Diego, CA 92135-7051.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North 
Island, P.O. Box 357051, San Diego, CA 92135-7051.
    The request should contain the full name and Social Security Number 
of the individual, the squadron assigned and dates assigned, and be 
signed by the requester.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North 
Island, P.O. Box 357051, San Diego, CA 92135-7051.
    The request should contain the full name and Social Security Number 
of the individual, the squadron assigned and dates assigned, and be 
signed by the requester.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the 
Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
obtained from the system manager.

Record source categories:
    Individual aeronautically designated Navy and Marine Corps officer 
or enlisted aircrew member; aviation unit personnel; academic tests 
support flight training, flight performance evaluations, check flight 
evaluations, aviation physiology training and Individual Flight 
Activity Reporting System data extracts.

Exemptions claimed for the system:
    None.
NM03760-4

System name:
    Aviator's Flight Log Book System.

System location:
    Aviation unit to which the individual aircrew member is assigned. 
When not assigned to an aviation unit, the individual maintains custody 
of the log book.

Categories of individuals covered by the system:
    All aeronautically designated commissioned Navy and U.S. Marine 
Corps officers and enlisted members assigned as aircrew members in the 
operation of an aircraft. Possession and maintenance of the log book is 
mandatory for all Naval Aviators, Student Naval Aviators, Naval Flight 
Officer, and Student Naval Flight Officers. Possession and maintenance 
of the log book is optional for other personnel on duty involving 
flying.

Categories of records in the system:
    OPNAV Form 3760/31 (Aviators Flight Log Book), containing name and 
Social Security Number of aircrew member, contains sections for the 
aviator's qualifications and achievements, personal changes, summary of 
total flight record, flight record summary, summary of pilot time, 
record of individual flights, flight clothing record, accident and 
flight rule violation record, and mishap record.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; OPNAVINST 3710.7, NATOPS General Flight and 
Operating Instructions; and E.O. 9397 (SSN).

Purpose(s):
    To provide a personal flight record for the individual aircrew 
member, to serve as a record of certain aviation information developed 
during active aviation tours, and to provide commanding officers with 
pertinent data to assist in assignment, utilization, and training of 
the air crewman.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552(b) of the Privacy Act, these records of information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(b) of the Privacy Act, these records or 
information contained therein may specifically be disclosed outside the 
DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appears at the beginning of the 
Navy's compilation of systems and records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Access is restricted to the individual and those who maintain 
training records, or those who are directly involved with the 
individual's training or evaluation. The file cabinets or bookshelves 
containing the log books are in command areas under normal military 24-
hour security measures. Automated systems are password protected and 
accessible only by individuals having an official need to know.

Retention and disposal:
    Upon detachment from squadron/command or from active duty service, 
the log book will be given to the individual. For a deceased, missing, 
or captured air crewman, the log book will be treated as personal 
effects.

System manager and address:
    Commander Naval Air Forces (N32), NAS North Island, P.O. Box 
357051, San Diego, CA 92135-7051.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should

[[Page 29705]]

address written inquiries to the Commander Naval Air Forces (N32), NAS 
North Island, P.O. Box 357051, San Diego, CA 92135-7051.
    The request should contain the full name and Social Security Number 
of the individual, the squadron assigned and dates assigned, and be 
signed by the requester.

Record access procedure:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, 
San Diego, CA 92135-7051.
    The request should contain the full name and Social Security Number 
of the individual, the squadron assigned and dates assigned, and be 
signed by the requester.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the 
Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
obtained from the system manager.

Record source categories:
    Individual aeronautically designated Navy or Marine Corps officer 
or enlisted crewmember, academic tests supporting flight training, 
flight performance evaluations, flight check evaluations, aviation 
physiology training, and transcribed Individual Flight Activity 
Reporting System data.

Exemptions claimed for the system:
    None.

[FR Doc. 04-11688 Filed 5-24-04; 8:45 am]
BILLING CODE 5001-06-M