[Federal Register Volume 69, Number 91 (Tuesday, May 11, 2004)]
[Notices]
[Pages 26083-26087]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-10599]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    The alteration consists of adding five new routine uses to the 
existing notice, and amending six routine uses. The new routine uses 
allow the U.S. Citizenship and Immigration Service to use information 
for alien admission and naturalization inquiries; the Office of 
Personnel Management to verify military benefits, leave, or reduction 
in force and to establish Civil Service employee tenure and leave 
accrual rate; the Selective Service System in the performance of 
official duties related to registration with the Selective Service 
Program; the Social Security Administration to obtain or verify Social 
Security Numbers or to substantiate applicant's credit for social 
security compensation; and to officials of the U.S. Coast Guard (USCG) 
for the purpose of creating service records for current USCG members 
that had prior service with the Navy.

DATES: This action will be effective on June 10, 2004, unless comments 
are

[[Page 26084]]

received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on April 27, 2004, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: May 5, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3

System name:
    Navy Personnel Records System (October 13, 2000, 65 FR 60923).

Changes:
* * * * *

System name:
    Delete entry and replace with ``Navy Military Personnel Records 
System''.

System location:
    Delete entry and replace with ``Primary locations:
    Navy Personnel Command (PERS-312), 5720 Integrity Drive, 
Millington, TN 38055-3120 for records of all active duty and reserve 
members (except Individual Ready Reserve (IRR)); and for records of 
members that were retired, discharged, or died while in service since 
1995;
    Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, 
LA 70149-7800 for records of all IRR members;
    National Personnel Records Center, Military Personnel Records, 9700 
Page Avenue, St. Louis, MO 63132-5100 for records of members that were 
retired, discharged, or died while in service prior to 1995.
    Secondary locations: Personnel Offices and Personnel Support 
Detachments providing administrative support for the local activity 
where the individual is assigned. Official mailing addresses are 
published in the Standard Navy Distribution List that is available at 
http://neds.nebt.daps.mil/sndl.htm.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with 10 U.S.C. 5013, Secretary of the 
Navy; 42 U.S.C. 10606 as implemented by DoD Instruction 1030.1, Victim 
and Witness Assistance Procedures; and E.O. 9397 (SSN).''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)93) as 
follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, in the performance of their office duties related to 
eligibility, notification and assistance in obtaining health and 
medical benefits by members and former members of the Navy.
    To the U.S. Citizenship and Immigration Services for use in alien 
admissions and naturalization inquiries.
    To the Office of Personnel management for verification of a 
military service for benefits, leave, or reduction-in-force purposes, 
and to establish Civil Service employee tenure and leave accrual rate.
    To the Director of Selective Service System in the performance of 
official duties related to registration with the Selective Service 
System.
    To the Social Security Administration to obtain or verify Social 
Security Numbers or to substantiate applicant's credit for social 
security compensation.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their duties relating to approved research projects, 
and for processing and adjudicating claims, benefits, and medical care.
    To officials of the U.S. Coast Guard (USCG) for the purpose of 
creating service records for current USCG members that had prior 
service with the Navy.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to a 
member of the Navy. Access will be limited to those portions of the 
member's record required to effectively assist the member.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress. Access is limited to those portions of 
the member's record required to verify service time.
    To provide information and support to victims and witnesses in 
compliance with the Victim and Witness Assistance Program, the Sexual 
Assault Prevention and Response Program, and the Victims' Rights and 
Restitution Act of 1990.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To Federal, State, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law

[[Page 26085]]

enforcement, or other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.
* * * * *

Retention and disposal:
    Delete entry and replace with ``Those documents that are designated 
as temporary in the prescribing regulations remain in the record until 
their obsolescence, or the member is separated from the Navy, then are 
removed and provided to the individual. Those documents designated as 
permanent are submitted to Navy Personnel Command at predetermined 
times to form a single personnel record in the Electronic Military 
Personnel Records System (EMPRS), and remain in EMPRS permanently. 
Permanent records are transferred to the National Archives and Records 
Administration 62 years after the completion of the service member's 
obligated service.''
* * * * *
N01070-3

System name:
    Navy Military Personnel Records System.

System location:
    Primary locations: Navy Personnel Command (PERS-312), 5720 
Integrity Drive, Millington, TN 38055-3120 for records of all active 
duty and reserve members (except Individual Ready Reserve (IRR)); and 
for records of members that were retired, discharged, or died while in 
service since 1995;
    Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, 
LA 70149-7800 for records of all IRR members;
    National Personnel Records Center, Military Personnel Records, 9700 
Page Avenue, St. Louis, MO 63132-5100 for records of members that were 
retired, discharged, or died while in service prior to 1995.
    Secondary locations: Personnel Offices and Personnel Support 
Detachments providing administrative support for the local activity 
where the individual is assigned. Official mailing addresses are 
published in the Standard Navy Distribution List that is available at 
http://neds.nebt.daps.mil/sndl.htm.

Categories of individuals covered by the system:
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.

Categories of records in the system:
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 42 U.S.C. 10606 as 
implemented by DoD Instruction 1030.1, Victim and Witness Assistance 
Procedures; and E.O. 9397 (SSN).

Purpose(s):
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease, of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, in the performance of their official duties related to 
eligibility, notification and assistance in obtaining health and 
medical benefits by members and former members of the Navy.
    To the U.S. Citizenship and Immigration Services for use in alien 
admission and naturalization inquiries.
    To the Office of Personnel Management for verification of military 
service for benefits, leave, or reduction-in-force purposes, and to 
establish Civil Service employee tenure and leave accrual rate.
    To the Director of Selective Service System in the performance of 
offiical duties related to registration with the Selective Service 
System.
    To the Social Security Administration to obtain or verify Social 
Security Numbers or to substantiate applicant's credit for social 
security compensation.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their duties relating to approved research projects, 
and for processing and adjudicating claims, benefits, and medical care.
    To officials of the U.S. Coast Guard (USCG) for the purpose of 
creating service records for current USCG members that had prior 
service with the Navy.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual, assisted or his/her sponsor continues to be a 
member of the Navy. Access will be limited to those portions of the 
member's record required to effectively assist the member.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress. Access is limited to those

[[Page 26086]]

portions of the member's record required to verify service time.
    To provide information and support to victims and witnesses in 
compliance with the Victim and Witness Assistance Program, the Sexual 
Assault Prevention and Response Program, and the Victims' Rights and 
Restitution Act of 1990.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To Federal, State, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    To governmental entities or private organizations under government 
contract to perform random analytical research into specific aspects of 
military personnel management and administrative procedures.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.

Retrievability:
    Automated records may be retireved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.

Safeguards:
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.

Retention and disposal:
    Those documents that are designated as temporary in the prescribing 
regulations remain in the record until their obsolescence, or the 
member is separated from the Navy, then are removed and provided to the 
individual. Those documents designated as permanent are submitted to 
Navy Personnel Command at predetermined times to form a single 
personnel record in the Electronic Military Personnel Records System 
(EMPRS), and remain in EMPRS permanently. Permanent records are 
transferred to the National Archives and Records Administration 62 
years after the completion of the service member's obligated service.

System manager(s) and address:
    Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, 
Millington, TN 38055-3130; Commanding Officers, Officers in Charge, and 
Heads of Department of the Navy activities. Official mailing addresses 
are published in the Standard Navy Distribution List that is available 
at http://neds.nebt.deps,mil/sndl.htm.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to:
    Inquiries regarding permanent records of all active duty and 
reserve members (except Individual Ready Reserve (IRR)), former members 
discharged, deceased, or retired since 1995, should be addressed to the 
Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, 
Millington, TN 38055-3120; Inquiries regarding records of reserve 
members serving in the Individual Ready Reserve (IRR) should be 
addressed to the Commanding Officer, Naval Reserve Personnel Center, 
4400 Dauphine Street, New Orleans, LA 70149-7800;
    Inquiries regarding records of former members discharged, deceased, 
or retired before 1995 should be addressed to the Director, National 
Personnel Records Center, Military Personnel Records, 9700 Page Avenue, 
St. Louis, MO 63132-5100. You may access their Web site at http://www.nara.gov/regional/mpr.html to obtain guidance on how to access 
records;
    Inquiries regarding field service records of current members should 
be addressed to the Personnel Office or Personnel Support Detachment 
providing administrative support to the local activity to which the 
individual is assigned. Official mailing addresses are published in the 
Standard Navy Distribution List that is available at http://neds.nebt.daps.mil/sndl.htm.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to:
    Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, 
Millington, TN 38055-3120 for records of all active duty and reserve 
members (except individual Ready Reserve (IRR); Commanding Officer, 
Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 
70149-7800;
    Director, National Personnel Records Center, Military Personnel 
Records, 9700 Page Avenue, St. Louis, MO 63132-5100 for records of 
former members discharged, deceased, or retired before 1995. Visit 
their Web site at http://www.archives.gov/facilities/mo/at Louis/
military personnel records.html to download SF180 to request records 
through regular mail or to file an electronic request for records;
    The Personnel Office of Personnel Support Detachment providing 
administrative support to the local activity to which the individual is 
assigned for field service records of current members. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at http://neds.nebt.daps.mil/sndl.htm. to download SF180 to 
request records

[[Page 26087]]

through regular mail or to file an electronic request for records;
    The Personnel Office or Personnel Support Detachment providing 
administrative support to the local activity to which the individual is 
assigned for field service records of current members. Official mailing 
addresses are published in the Standard navy Distribution List that is 
available at http://neds.nebt.daps.mil/sndl.htm. The letter should 
contain full name, Social Security Number (and/or enlisted service 
number/officer file number), rank/rate, designator, military status, 
address, and signature of the requester.
    Current members, active and reserve, may visit the Navy Personnel 
Command, Records Review Room, Bldg 109, Millington, TN for assistance 
with records located in that building; or the individual may visit the 
local activity to which attached for access to locally maintained 
records. Proof of identification will consist of Military 
Identification Card for persons having such cards, or other picture-
bearing identification.''

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Correspondence; educational institutions; Federal, State, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualification; Navy Relief and American Red Cross requests 
for verification of status.

Exemptions claimed for the system:
    None.
[FR Doc. 04-10599 Filed 5-10-04; 8:45 am]
BILLING CODE 5001-06-M