[Federal Register Volume 69, Number 89 (Friday, May 7, 2004)]
[Notices]
[Pages 25615-25616]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-10449]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites 1 public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 21, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also

[[Page 25616]]

includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of Health and Human Services, Health Resources and 
Services Administration (N1-512-04-1, 5 items, 5 temporary items). Case 
files relating to applications for payment submitted to the Ricky Ray 
Hemophilia Relief Fund Program. Included are paper and electronic 
versions of such records as correspondence, affidavits, marriage 
licenses, birth certificates, and medical records. Data in an 
electronic tracking system is included as are electronic copies of 
records created using electronic mail and word processing.
    2. Department of Justice, National Drug Intelligence Center (N1-
523-04-1, 37 items, 32 temporary items). Records relating to such 
subjects as agency strategic plans and annual performance plans, 
staffing levels, budget matters, the preparation of studies, and 
assistance to other agencies. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as 
strategic plans, annual performance plans, approved copies of 
organizational charts, and published reports and studies.
    3. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-21, 8 items, 8 temporary items). Records relating to public 
tours of agency facilities and educational campaigns. Included are such 
records as files relating to planning tours, electronic tracking 
systems used for scheduling tours, and materials prepared for public 
distribution concerning new currency designs. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    4. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-02-3, 9 items, 9 temporary items). Electronic patient medical 
records, including electronic and non-electronic data input files, 
outputs, master files, back-up files, system documentation, and 
electronic copies of records created using electronic mail and word 
processing. Paper copies of these records were previously scheduled for 
disposal.
    5. Commission to Assess the Threat to the United States from 
Electromagnetic Pulse Attack, Agency-wide (N1-220-04-1, 8 items, 3 
temporary items). The Commission's internal web site, which consists of 
housekeeping records and copies of records available elsewhere. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of such records as the Commission's final report and 
recommendations, research documents, briefing materials, meeting 
agendas, and staff papers.
    6. National Archives and Records Administration, Government-wide 
(N1GRS-04-2, 6 items, 6 temporary items). Addition to General Records 
Schedule 1, Civilian Personnel Records, for records relating to 
reasonable accommodation requests under the Rehabilitation Act of 1973 
and Executive Order 13164. Included are general files, case files, and 
tracking systems. Also included are electronic copies of records 
created using electronic mail and word processing.
    7. Small Business Administration, Office of Financial Assistance 
(N1-309-04-6, 9 items, 9 temporary items). Inputs, outputs, master 
files, and documentation associated with the Risk Lender System, which 
is used to monitor lender performance in loan servicing. Also included 
are electronic copies of documents created using word processing and 
electronic mail.
    8. White House Commission on the National Moment of Remembrance, 
Agency-wide (N1-220-04-3, 12 items, 7 temporary items). Commission 
member files consisting of nomination and appointment information, 
financial disclosure statements, and related records, public mail, 
working papers relating to reports and other projects, extra copies of 
publications, copies of procurement records, and records relating to 
the Commission's web site, including its contents. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of such files as Commission correspondence, press releases, Commission 
meeting minutes and testimony, posters, flyers, and other educational 
materials, reports, and motion pictures.

    Dated: May 3, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-10449 Filed 5-6-04; 8:45 am]
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