[Federal Register Volume 69, Number 73 (Thursday, April 15, 2004)]
[Notices]
[Pages 20095-20099]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-8466]


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DEPARTMENT OF STATE

[Public Notice 4687]


Bureau of Educational and Cultural Affairs Request for Grant 
Proposals: Africa Workforce Development

SUMMARY: The Office of Citizen Exchanges of the Bureau of Educational 
and Cultural Affairs (ECA), United States Department of State, 
announces an open competition for grants to support a series of 
exchange and partnership development programs promoting ``Africa 
Workforce Development.'' U.S. public and private non-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 U.S.C. 501(c)(3) may submit proposals to develop and 
implement exchanges involving participants from Sub-Saharan Africa. 
These U.S. organizations should demonstrate relevant expertise on Sub-
Saharan Africa and be able to show the commitment of a partner in that 
region for development of the program design as well as its 
implementation. The FY-2004 Consolidated Appropriations Act (PL 108-
199) earmarks $400,000 to support Africa Workforce Development 
Exchanges. ECA anticipates awarding up to three grants of approximately 
$133,000 each under this competition. Based upon the results of a 
similar competition conducted in FY-2002, it is anticipated that this 
will be an intense competition. In FY-2002, two grants totaling 
approximately $300,000 were awarded to support this initiative out of a 
total of 16 proposals reviewed. Proposals that clearly demonstrate 
significant cost sharing--with 20% of the amount requested from ECA as 
the preferred minimum target--will be judged more competitive. Deadline 
for post marking submissions is Friday, May 28, 2004.

    Important Note: This Request for Grant Proposals contains 
language in the ``Shipment and Deadline for Proposals'' section that 
is significantly different from that used in the past. Please pay 
special attention to procedural changes as outlined.

Program Information

    Overview: The Bureau seeks both to promote workforce development in 
Africa and mutual understanding between Africans and Americans through 
exchange programs linking U.S. specialists on workforce development 
with African counterparts seeking to upgrade the African workforce. A 
U.S.-African partnership approach is requested to emphasize benefits 
for both sides and to promote sustainability of effort. Proposals 
should show learning and contribution on both sides, and there should 
be roughly equal numbers of persons traveling to and from the U.S. The 
partnership approach should also help to build a network of counterpart 
institutions in the U.S. and Africa which invigorate and inform each 
other, enable collaborations and joint projects, and promote the 
exchange of information and resources.
    The Bureau encourages applicants to consider carefully the choice 
of target countries. In order to prevent duplication of effort, 
applicants should research the work of development agencies (such as 
USAID and UN agencies) on the target themes, and select countries for 
which there has been limited investment on the issue. Applicants are 
welcome to contact the Public Affairs Sections (PAS) in U.S. Embassies 
in Africa, and the Office of Citizen Exchanges in Washington, DC, to 
discuss proposed activities and their relevance to mission priorities.
    Applicants may design single-country or multiple-country projects; 
however proposals should focus on one or two countries rather than a 
large group so as to maximize impact with a definable population. The 
Bureau offers the following programming ideas and suggestions.
    Africa Workforce Development: The purpose of this program is to 
enhance workforce development efforts in Sub-Saharan Africa through 
professional exchanges that also build mutual understanding between 
Africans and Americans. Proposals should plan to pursue all of the 
following purposes: (a) Conduct an analysis of workforce needs in a 
specified population, (b) develop a strategy to address some of those 
needs, and (c) carry out enough activities in the strategy to assess 
its value and (d) lead to refinements and sustainability. In developing 
and carrying out such a program, we encourage the use of electronic 
information technologies both as a vehicle for correspondence and 
training and as a workforce skill to be taught.
    The Office realizes that there are many different conceptions of 
and approaches to workforce development and realizes that the challenge 
of workforce development is not likely to be addressed fully in rather 
small exchange programs such as anticipated here. Thus, it will be 
important for each grant proposal to present a vision for workforce 
development for a defined population, but then stipulate a specific and 
manageable set of objectives to be pursued, the activities to be 
conducted in that pursuit, and performance indicators to be used in 
measuring progress. While ECA is open to considering a wide variety of 
program plans, the Bureau will give priority to proposals that do the 
following:
     Assist citizens in making the transition from 
academic studies to participation in the workforce;
     Assist citizens in learning skills and attitudes 
which make them more employable;
     Guide citizens in seeking jobs and in carrying 
them out satisfactorily;
     Provide training in information technology;
     Develop programs which can be delivered online 
as well as in person;
     Develop programs which are adaptable to local 
and individual needs;
     Develop programs which are easily portable and 
can be replicated in different venues; and
     Develop programs which will attract and maintain 
the attention of citizens, encouraging their initiative and commitment.
    While all of Sub-Saharan Africa is eligible in this solicitation, 
proposals should focus on one or two countries rather than a large 
group so as to maximize impact in an observable manner.
    In order to assess the capability and long-term commitment of 
African partners, applicants should consider the possibility of 
selecting their partners through a competitive process.

Project Guidelines

    The Office of Citizen Exchanges of the Bureau of Educational and 
Cultural Affairs (ECA) consults with and supports American public and 
private nonprofit organizations in developing and implementing multi-
phased, often multi-year, exchanges of professionals, community 
leaders, scholars, public policy advocates, etc. These exchanges

[[Page 20096]]

address issues of critical importance to both the United States and to 
the countries with which the exchanges will be conducted. They 
encourage substantive and cooperative interaction among counterparts, 
and they entail both theoretical and experiential learning for all 
participants. An important goal is the development of sustained, 
international institutional and individual linkages. In addition to 
providing a context for professional development and collaborative 
problem solving, these projects are intended to introduce participants 
to one another's political, social, and economic structures, 
facilitating improved communication and enhancing mutual understanding.
    Applicants should state expected goals and objectives in the 
proposal narrative and describe a clear and convincing plan for 
carrying out a coherent sequence of activities to fulfill them. The 
Office is particularly interested in grantees measuring and evaluating 
achievement of goals and objectives. This purpose is described in 
greater detail in the Review Criteria section of this RFGP.
    Suggested activities might include:
    1. (If necessary) Initial travel by American organizers for needs 
assessment, orientation, planning or training to develop contacts and 
relationships with both American diplomatic mission officers and 
counterpart organizations/individuals through which the exchange 
activities will be conducted, and to provide initial consultation and 
training for African participants.
    2. First program session in the African target country (may 
coincide with needs assessment). American professionals and African 
partners extend their planning and analysis of needs and conduct 
(perhaps) training sessions on the subject of their exchange project, 
and select African participants for further consultation in the U.S.
    3. A U.S.-based program, including orientation for African 
participants to program purposes and to U.S. society, discussions on 
U.S. approaches and strategy, site visits, additional training of 
trainers, or limited internships or job shadowing opportunities. This 
phase might also develop specific action plans to be pursued in the 
next phase.
    4. A return visit by American specialists to collaborate with 
African participants from the U.S.-based program in conducting 
additional workshops, seminars, on-site training or other activities.
    5. Planning and training programs carried out in the African target 
country on Workforce Development led by the Africans who have received 
training in the US.
    6. Distance learning techniques using appropriate technology and 
activities meant to bridge the digital divide are also encouraged to 
the extent possible.
    This program is not primarily academic in nature; it should 
explain, set and carry out practical activities in pursuit of workforce 
development. The Office of Citizen Exchanges encourages applicants to 
be creative and innovative in planning projects. Activities may combine 
elements of skill enrichment, theoretical orientation, and 
experiential, community-based initiatives designed to achieve 
objectives. Activities should provide participants an opportunity to 
experience each other's culture and may include activities or events 
hosted by local institutions and home stays with community members.
    Eligibility: U.S. public and private non-profit organizations 
meeting the provisions described in IRS regulation 26 CFR 1.501(c)(3) 
are eligible to apply. All proposals will receive equal consideration.
    Selection of Participants: Proposals should include a description 
of an open, merit-based participant selection process for all program 
components requiring selection of individual participants. A draft 
application form and a sample announcement used for recruitment 
advertising should be included. For travel to the U.S., priority should 
be given to participants who have not previously traveled to the United 
States.
    Public Affairs Section Involvement: The Public Affairs Section 
(PAS) of U.S. Embassies in participating African countries will play an 
important role in project implementation. These posts will evaluate 
project proposals, monitor planning between the grantee organization 
and in-country partners, facilitate in-country activities, nominate 
participants and vet grantee nominations, observe in-country activities 
when feasible, debrief participants, and evaluate project impact. 
Applicants should expect to work closely with the PAS in the target 
country in selecting participants, and all African exchange 
participants traveling to the U.S. must be approved by the Embassies. 
The Embassies retain the right to nominate participants and to advise 
the grantee regarding participants recommended by other entities.
    Embassies will work with grantee organizations to assist Africans 
nominated for international travel in obtaining the necessary J-1 visas 
for entry into the United States. Although project design, 
administration and implementation are the responsibility of the 
grantee, the grantee is expected to inform the Embassies of its 
operations and procedures and to coordinate with and involve PAS 
officers in the development of project activities. The PAS should be 
consulted regarding country priorities, political and cultural 
sensitivities, current security concerns, scheduling, and related 
logistic and programmatic issues.

Adherence to All Regulations Governing the J Visa

    In compliance with the terms of 22 CFR 62, which covers the 
administration of the Exchange Visitor Program (J visa program), the 
Office of Citizen Exchanges of the Bureau of Educational and Cultural 
Affairs will be the official program sponsor of exchange programs 
resulting from this solicitation, and an employee of the Bureau will be 
the ``Responsible Officer'' for the program. Under the terms of 22 CFR 
part 62, organizations receiving grants under this RFGP will be third 
parties ``cooperating with or assisting the sponsor in the conduct of 
the sponsor's program.'' The actions of grantee program organizations 
shall be ``imputed to the sponsor in evaluating the sponsor's 
compliance with'' 22 CFR part 62. Therefore, the Bureau expects that 
any organization receiving a grant under this competition will render 
all assistance necessary to enable the Bureau to fully comply with 22 
CFR part 62 et seq. The Bureau of Educational and Cultural Affairs 
places great emphasis on the secure and proper administration of 
Exchange Visitor (J visa) Programs and adherence by grantee program 
organizations and program participants to all regulations governing J 
visa programs. Therefore, proposals should state that the applicant is 
prepared to assist the Bureau in meeting all requirements governing the 
administration of Exchange Visitor Programs as set forth in 22 CFR part 
62. If the applicant has experience as a designated Exchange Visitor 
Program Sponsor, the applicant should discuss its record of compliance 
with 22 CFR part 62 et seq., including oversight of their Responsible 
Officers and Alternate Responsible Officers, screening and selection of 
program participants, provision of pre-arrival information and 
orientation to participants, monitoring of participants, proper 
maintenance and security of forms, record-keeping, reporting and other 
requirements. The Office of Citizen Exchanges of ECA will be 
responsible for issuing the DS-2019 forms to participants in this 
program. A copy of the complete regulations governing the 
administration of Exchange Visitor (J) programs is

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available at http://exchanges.state.gov or from: United States 
Department of State, Office of Exchange Coordination and Designation, 
ECA/EC/ECD--SA-44, Room 734, 301 Fourth Street, SW., Washington, DC 
20547, Telephone: (202) 401-9810, FAX: (202) 401-9809.

Budget Guidelines

    The Bureau expects to award up to three grants, not exceeding 
$133,000 each, to support program and administrative costs required to 
implement exchange programs under this competition. Applicants must 
submit a comprehensive line-item budget based on guidance provided in 
the Proposal Submission Instructions (PSI) of the Solicitation Package. 
Grants awarded to organizations with less than four years of experience 
in conducting international exchange programs will be limited to 
$60,000. Proposals which clearly demonstrate a significant cost-
sharing--with 20% of the amount requested from ECA as the preferred 
minimum target--will be judged more competitive. For example, an 
organization requesting $133,000 would be more competitive if the 
proposal presents at least $26,600 in allowable cost sharing, so that 
the total program value would be at least $159,600.
    Allowable costs include the following:
    (1) Direct Program Expenses (including general program expenses, 
such as orientation and program-related supplies, educational 
materials, consultants, interpreters, room rental, and evaluation; and 
participant program expenses, such as medical screening, domestic and 
international travel and per diem)
    (2) Administrative Expenses, including indirect costs (i.e., 
salaries, telephone/fax, and other direct administrative costs)
    (3) Travel costs for visa processing purposes: All foreign 
participants funded by any grant agreement resulting from this 
competition must travel on J-1 visas. Failure to secure a J-1 visa for 
the foreign participant will preclude charging the participant's cost 
to the grant agreement. Participants will apply for J-1 visas only 
after the Office of Citizen Exchanges and the mission Public Affairs 
Section or consulate have approved their participation in this program. 
The Office of Citizen Exchanges will issue DS-2019 forms and deliver to 
foreign program participants through the mission Public Affairs 
Section. All J visas for African program visitors must be issued by the 
consular offices in the target country, so proposals should include 
costs for potential participants to travel to those offices to pick up 
DS-2019 forms and for visa interviews and processing.
    Please refer to the Solicitation Package for complete budget 
guidelines and formatting instructions. Instructions for downloading 
the Solicitation Package are provided below.

Announcement Title and Number

    All correspondence with the Bureau concerning this RFGP should 
reference the above title and number: ECA/PE/C/NEA-AF-04-57.

To Download a Solicitation Package Via Internet

    The entire Solicitation Package (Request for Grant Proposal and 
Proposal Submission Instructions), may be downloaded from the Bureau's 
Web site: http://exchanges.state.gov/education/rfgps.
    Please read all information before downloading. If you are unable 
to download the Solicitation Package from the Department of State ECA 
Web site, you may request a copy, which contains required application 
forms, specific budget instructions, and standard guidelines for 
proposal preparation, from the Office of Citizen Exchanges.

New OMB Requirement

    An OMB policy directive published in the Federal Register on 
Friday, June 27, 2003, requires that all organizations applying for 
Federal grants or cooperative agreements must provide a Dun and 
Bradstreet (D&B) Data Universal Numbering System (DUNS) number when 
applying on or after October 1, 2003. The complete OMB policy directive 
can be referenced at http://www.whitehouse.gov/omb/fedreg/062703_grant_identifier.pdf. Please also visit the ECA Web site at http://exchanges.state.gov/education/rfgps/menu.hum for additional information 
on how to comply with this new directive.

FOR FURTHER INFORMATION CONTACT: The Office of Citizen Exchanges, ECA/
PE/C/NEA-AF, U.S. Department of State, 301 Fourth St., SW., Room 216, 
Washington, DC 20547, Attention: Jim Ogul; Telephone number: 202/205-
0535; fax number: 202/619-4350; Internet e-mail address: 
[email protected].
    Organizations planning to submit proposals are encouraged to 
contact the program office for consultation. Before doing so, 
applicants should read the complete Federal Register announcement and 
be prepared to discuss concrete matters specific to the guidelines set 
forth in this request for grant proposals (RFGP). Once the RFGP 
deadline has passed, Bureau staff may not discuss this competition with 
applicants until the proposal review process has been completed.

Shipment and Deadline for Proposals

    Important Note: The deadline for postmarking proposals in this 
competition is Friday, May 28, 2004. In light of recent events and 
heightened security measures, proposal submissions must be made via 
a nationally recognized overnight delivery service (i.e., DHL, 
Federal Express, UPS, Airborne Express, or U.S. Postal Service 
Express Overnight Mail, etc.) and be shipped no later than the above 
deadline.

    The delivery services used by applicants must have in-place, 
centralized shipping identification and tracking systems that may be 
accessed via the Internet and delivery people who are identifiable by 
commonly recognized uniforms and delivery vehicles. Proposals shipped 
on or before the above deadline but received at ECA more than seven 
days after the deadline will be ineligible for further consideration 
under this competition. Proposals shipped after the established 
deadline will be ineligible for consideration under this competition. 
It is each applicant's responsibility to ensure that each package is 
marked with a legible tracking number and to monitor and confirm 
delivery to ECA. Delivery of proposal packages may not be made via 
local courier service or in person for this competition. Faxed 
documents will not be accepted at any time. Only proposals submitted as 
stated above will be considered.
    Applicants must follow all instructions in the Solicitation 
Package. The original and 9 copies of the proposal should be sent to: 
U.S. Department of State, SA-44, Bureau of Educational and Cultural 
Affairs, Ref.: ECA/PE/C/NEA-AF-04-57, Program Management, ECA/EX/PM, 
Room 534, 301 Fourth St., SW., Washington, DC 20547. Applicants must 
also submit the ``Executive Summary,'' ``Proposal Narrative,'' and 
``Budget'' sections of the proposal in text (.txt) format on a PC-
formatted disk. ECA will transmit these files electronically to the 
Public Affairs Sections of the relevant U.S. Embassies for review.

Diversity, Freedom and Democracy Guidelines

    Pursuant to ECA's authorizing legislation, programs must maintain a 
non-political character and should be balanced and representative of 
the diversity of American political, social, and cultural life. 
``Diversity'' should be interpreted in the broadest sense and encompass 
differences including, but not limited to ethnicity, race, gender, 
religion, geographic location, socio-

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economic status, and physical challenges. Applicants are strongly 
encouraged to adhere to the advancement of this principle both in 
program administration and in program content. Please refer to the 
review criteria under the ``Support for Diversity'' section for 
specific suggestions on incorporating diversity into the total 
proposal. Public Law 104-319 provides that ``in carrying out programs 
of educational and cultural exchange in countries whose people do not 
fully enjoy freedom and democracy,'' the Bureau ``shall take 
appropriate steps to provide opportunities for participation in such 
programs to human rights and democracy leaders of such countries.'' 
Public Law 106-113 requires that the governments of the countries 
described above do not have inappropriate influence in the selection 
process. Proposals should reflect advancement of these goals in their 
program contents, to the full extent deemed feasible.

Review Process

    The Bureau will acknowledge receipt of all proposals and will 
review them for technical eligibility. Proposals will be deemed 
ineligible if they do not fully adhere to the guidelines stated herein 
and in the Solicitation Package. All eligible proposals will be 
reviewed by the Program Office, as well as by Public Affairs Sections 
from target countries in Sub-Saharan Africa, and the State Department's 
Africa Area Public Diplomacy office. Eligible proposals will be 
forwarded to panels of State Department officers for advisory review. 
Proposals may also be reviewed by the Office of the Legal Advisor or by 
other Department elements. Final funding decisions are at the 
discretion of the Department of State's Assistant Secretary for 
Educational and Cultural Affairs. Final technical authority for 
assistance awards (grants or cooperative agreements) resides with the 
Bureau's Grants Officer.

Review Criteria

    Technically eligible applications will be competitively reviewed 
according to the criteria stated below. These criteria are not rank-
ordered and all carry equal weight in proposal evaluation.
    1. Quality of Program Idea: Proposals should be substantive, 
coherent, focused on issues of demonstrable relevance to proposed 
participants and objectives, and responsive to the program suggestions 
and guidelines described above. Specific goals and subsidiary 
objectives should be delineated which are achievable and relevant to 
African workforce development. Both workforce development in Africa and 
mutual understanding between Americans and Africans should be pursued.
    2. Implementation Plan and Ability to Achieve Objectives: A 
detailed implementation plan should establish a clear and logical 
connection between the interest, the expertise, and the logistic 
capacity of the applicant and the objectives to be achieved. In order 
to facilitate program planning and later evaluation, each objective 
delineated should be specifically linked to a program goal, should be 
attainable in a specified time frame, and should be observable directly 
or indirectly. The proposal should explain, in concrete terms, how the 
institution plans to achieve the objectives. Institutional resources--
including personnel--assigned to the project should be adequate and 
appropriate. The substance of workshops and site visits should be 
spelled out, and the responsibilities of U.S. participants and in-
country partners should be clearly described. There should be roughly 
equal numbers of Americans going to Africa and Africans coming to the 
U.S. in this program.
    3. Multiplier Effect/Impact: Proposed programs should show an 
expansion of impact from direct participants to a wider population, 
strengthen long-term mutual understanding, and advance maximum sharing 
of information and establishment of sustainable institutional and 
individual linkages.
    4. Institution's Record/Ability: Proposals should include an 
institutional record of successful exchange programs, with reference to 
responsible fiscal management and full compliance with reporting 
requirements.
    5. Cost Effectiveness: Administrative costs should be kept to a 
minimum, and all budgetary line items should be reasonable and 
allowable.
    6. Cost Sharing: Proposals which clearly demonstrate significant 
cost sharing--with 20% of the amount requested from ECA as the 
preferred minimum target--will be judged more competitive. Cost sharing 
may be provided through in-cash and in-kind contributions from the U.S. 
and partner organization(s).
    7. Program Evaluation: The Office of Citizen Exchanges is giving 
greater attention to program evaluation than before in order to better 
determine program impact and to help in selecting future program 
designs for support. Proposals should spell out a plan to evaluate both 
implementation and outcome of the proposed program, and we urge the 
employment of an independent, expert evaluator. There should be an 
assessment of each major activity or phase of the program and a summary 
evaluation of impact conducted six months or more after the end of 
other program activities.
    Successful evaluation depends heavily on setting clear goals and 
objectives at the outset of a program. The more that objectives are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to track and 
assess impact. In addition at the outset, a standard or target of 
acceptable performance should be proposed for each objective.
    Although some exchange program goals and objectives may be 
difficult to quantify, we urge applicants to identify indicators and 
observational techniques to associate with all objectives so that 
program progress and outcome can be observed. Evaluation should 
distinguish between program outputs (i.e., the number of activities or 
participants that are supported) and program outcomes or results (e.g., 
changes in knowledge, skill, behavior, policies, etc., which result 
from the program).
    For evaluating results, one approach might be to state objectives 
in behavioral terms with outcome measured by behavioral changes. 
Another approach might assess changes in knowledge and skill and 
attitude through comparison of test results at the beginning and at the 
end of a set of program activities. Yet another approach might compare 
the knowledge, behavior, or attitudes of participants in the program 
with a similar group that did not participate in it. Overall, an 
evaluation plan will be judged more satisfactory the more that it 
specifies (a) a distinct population with which to work, (b) a 
manageable set of workforce development objectives and time line for 
that population, (c) clear descriptions of performance indicators for 
each objective, (d) measurement tools for collecting data, (e) a 
methodology for aggregating observations, and (f) inference strategies 
for interpreting data. We recommend providing draft evaluation 
instruments such as questionnaires.
    8. Support of Diversity: Proposals should demonstrate an 
understanding and support of ECA's policy on diversity. Program content 
(orientation, evaluation, program sessions, resource materials, follow-
on activities) and program administration (selection process, 
orientation, evaluation) should address diversity in a comprehensive 
and relevant manner. A program may be designed for a narrowly defined 
audience (e.g., rural women with no more than primary education) if 
there is

[[Page 20099]]

a rationale in choosing such targeting and a program plan which 
respects the Bureau's policy on diversity. Applicants should refer to 
ECA's Diversity, Freedom and Democracy Guidelines on page four of the 
Proposal Submission Instructions (PSI).

Authority

    Overall grant-making authority for this program is contained in the 
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of 
the Act is ``to enable the Government of the United States to increase 
mutual understanding between the people of the United States and the 
people of other countries; to strengthen the ties which unite us with 
other nations by demonstrating the educational and cultural interests, 
developments, and achievements of the people of the United States and 
other nations and thus to assist in the development of friendly, 
sympathetic and peaceful relations between the United States and other 
countries of the world.''

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau or program officers that contradicts published 
language will not be binding. Issuance of the RFGP does not constitute 
an award commitment on the part of the U.S. Government. The Bureau 
reserves the right to reduce, revise, or increase proposal budgets in 
accordance with the needs of the program and the availability of funds. 
Awards made will be subject to periodic reporting and evaluation 
requirements. Organizations will be expected to cooperate with the 
Bureau in evaluating their programs under the principles of the 
Government Performance and Results Act (GPRA) of 1993, which requires 
federal agencies to measure and report on the results of their programs 
and activities.

Notification

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures.

    Dated: April 6, 2004.
C. Miller Crouch,
Principal Deputy Assistant Secretary, Bureau of Educational and 
Cultural Affairs, Department of State.
[FR Doc. 04-8466 Filed 4-14-04; 8:45 am]
BILLING CODE 4710-05-P