[Federal Register Volume 69, Number 57 (Wednesday, March 24, 2004)]
[Notices]
[Pages 13824-13825]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-6491]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Navy is amending a system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 23, 2004 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations, N09B10, 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 18, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05100-4

System name:
    Occupational Injuries/Illnesses Log (May 9, 2003, 68 FR 24973).

Changes:
System identifier:
    Delete entry and replace with `NM051004'.

System name:
    Delete entry and replace with `WESS Occupational Injuries/Illnesses 
System.'
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Department of Navy (DoN) military 
and civilian personnel, non-appropriated and foreign national civilian 
personnel, and DoD military personnel attached to DoN components, who 
are involved in accidents or occupational illnesses that result in lost 
time, government or private property damage or destruction, and 
personnel injury or death.'

Categories of records in the system:
    Delete entry and replace with `The system contains a civilian/
military indicator, event reference number, case or file number, unit 
identification code (UIC), activity name, major command code, last 
name, first name and middle initial, department, sex, age, job title, 
marital status and number of dependents, rank/rate/grade, Social 
Security Number, date of mishap/illness, time of mishap/illness, 
general location of mishap/illness, lost workday count, injury/illness 
type, Occupational Safety and Health Administration (OSHA) code, 
part(s) of body injured, mishap/illness type, object involved (injury 
source), process control number (job/activity at time of mishap), 
chemical involved, chemical comments, formal training involved; case 
type (fatality, lost time, no lost time, first aid), mishap class, date 
of death, short narrative, start date, sent date, and claims 
information. The database also contains causal, 72-hour profile, 
involved chemical, involved sharp items, drug factors, licenses and 
certifications, safety course, personal protective equipment, dive log, 
dive saturation, dive treatment, parachute jump, vehicle, and 
insertion/extraction/scaling technique information as is applicable to 
the type of mishap the individual is involved in.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; E.O. 9397 (SSN); E.O. 
12196, Occupational Safety and Health Programs for Federal Employees; 
DoD Instruction 6055.7, Accident Investigation, Reporting, and Record 
Keeping; OPNAVINST 5102.1 series, Mishap Investigation and Reporting; 
and MCO P5102.1B. Marine Corps Ground Mishap Investigation and 
Reporting Manual.'

Purpose(s):
    Delete entry and replace with `To collect information on injuries 
and occupational illnesses required of Federal governmental agencies by 
the Occupational Safety and Health Administration (OSHA). The summary 
data of occupational injuries or illnesses maintained in this system 
will be used for analytical purposes to improve the Department of the 
Navy's accident prevention policies, procedures, standards, and 
operations, as well as ensure internal data quality assurance.'
* * * * *

Record source categories:
    Delete entry and replace with `Safety Investigation Reports, 
departmental records such as personnel file excerpts, medical record 
excerpts, State and Federal records, and excerpts of police reports, 
witness statements and general correspondence.'
* * * * *

[[Page 13825]]

NM05100-4

System name:
    WESS Occupational Injuries/Illnesses System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at http://neds.nebt.daps.mil/sndl.htm.

Categories of individuals covered by the system:
    Department of the Navy (DoN) military and civilian personnel, non-
appropriated and foreign national civilian personnel, and DoD military 
personnel attached to DoN components, who are involved in accidents or 
occupational illnesses that result in lost time, government or private 
property damage or destruction, and personnel injury or death.

Categories of records in the system:
    The system contains a civilian/military indicator, event reference 
number, case or file number, unit identification code (UIC), activity 
name, major command code, last name, first name and middle initial, 
department, sex, age, job title, marital status and number of 
dependents, rank/rate/grade, Social Security Number, date of mishap/
illness, time of mishap/illness, general location of mishap/illness, 
lost workday count, injury/illness type, Occupational Safety and Health 
Administration (OSHA) code, part(s) of body injured, mishap/illness 
type, object involved (injury source), process control number (job/
activity at time of mishap), chemical involved, chemical comments, 
formal training involved; case type (fatality, lost time, no lost time, 
first aid), mishap class, date of death, short narrative, start date, 
sent date, and claims information. The database also contains causal, 
72-hour profile, involved chemical, involved sharp items, drug factors, 
licenses and certifications, safety course, personal protective 
equipment, dive log, dive saturation, dive treatment, parachute jump, 
vehicle, and insertion/extraction/scaling technique information as is 
applicable to the type of mishap the individual is involved in.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; E.O. 9397 (SSN); E.O. 12196, Occupational 
Safety and Health Programs for Federal Employees; DoD Instruction 
6055.7, Accident Investigation, Reporting, and Record Keeping; 
OPNAVINST 5102.1 series, Mishap Investigation and Reporting; and MCO 
P5102.1B, Marine Corps Ground Mishap Investigation and Reporting 
Manual.

Purpose(s):
    To collect information on injuries and occupational illnesses 
required of Federal governmental agencies by the Occupational Safety 
and Health Administration (OSHA). The summary data of occupational 
injuries or illnesses maintained in this system will be used for 
analytical purposes to improve the Department of the Navy's accident 
prevention policies, procedures, standards, and operations, as well as 
ensure internal data quality assurance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    By individual's name, Social Security Number, location of the 
accident or illness, or date of mishap or illness.

Safeguards:
    File cabinets and computer terminals are located in limited access 
areas and handled by personnel that are properly trained in working 
with automated Privacy Act systems of records. Computer terminals are 
password protected.

Retention and disposal:
    Naval Safety Center computerized records are maintained for 20 
fiscal years following the end of the fiscal year to which they relate. 
All other records held outside of the Naval Safety Center are 
maintained for five years following the end of the fiscal year to which 
they relate and then destroyed.

System manager(s) and address:
    Policy Official: Commander, Naval Safety Center, 375 A Street, 
Norfolk, VA 23511-4399.
    Record Holder: Organizational elements of the Department of the 
Navy. Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://neds.nebt.daps.mil/sndl.htm.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding Officer of the local activity where the mishap or 
injury occurred.
    The request should contain full name, Social Security Number and 
address of the individual concerned and should be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding Officer of the local activity where the mishap or injury 
occurred.
    The request should contain full name, Social Security Number and 
address of the individual concerned and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Safety Investigation Reports, departmental records such as 
personnel file excerpts, medical record excerpts, State and Federal 
records, and excerpts of police reports, witness statements and general 
correspondence.

Exemptions claimed for the system:
    None.

[FR Doc. 04-6491 Filed 3-23-04; 8:45 am]
BILLING CODE 5001-06-M