[Federal Register Volume 69, Number 57 (Wednesday, March 24, 2004)]
[Notices]
[Pages 13820-13822]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-6490]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Computer Matching Program

AGENCY: Defense Manpower Data Center Defense Logistics Agency, DOD.

ACTION: Notice of a computer matching program.

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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, (5 
U.S.C. 552a) requires agencies to publish advance notice of any 
proposed or revised computer matching program by the matching agency 
under the Privacy Act, is hereby giving construction notice in lieu of 
direct notice to the record subjects of a computer matching program 
between the Department of the Treasury and DoD that their records are 
being matched by computer. The record subjects are delinquent debtors 
of the Bureau of the Public Debt, Department of the Treasury, who are 
current or former Federal employees receiving any Federal salary or 
benefit payments and who are indebted or delinquent in their repayment 
of debts to the United States Government under certain programs 
administered by the Public Debt.

DATES: This proposed action will become effective May 24, 2004 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Any public comment must be received 
before the effective date.

ADDRESSES: Any interested party may submit written comments to the 
Director, Defense Privacy Office, 1941 Jefferson Davis Highway, Suite 
920, Arlington, VA 22202-4502.

FOR FURTHER INFORMATION CONTACT: Mr. Vahan Moushegian, Jr. at (703) 
607-2943.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), the Department of the Treasury 
and the Defense Manpower Data Center (DMDC) have concluded an agreement 
to conduct a computer matching program. The purupose of the match is to 
exchange personal data between the agencies for debt collection. The 
match will yield the identity and location of the debtors within the 
Federal Government so that the Bureau can pursue recoupment of the debt 
by voluntary payment or by administrative or salary offset procedures. 
Computer matching appeared to be the most efficient and effective 
manner to accomplish this task with the least amount of intrusion of 
personal privacy of the individuals concerned. It was therefore 
concluded and agreed upon that computer matching would be the best and 
least obtrusive manner and choice for accomplishing this requirement.
    A copy of the computer matching agreement between the Department of 
the Treasury and DMDC is available to the public upon request. Requests 
should be submitted to the address caption above or to the Debt 
Collection Officer, Bureau of Public Debt, Hintgen Building, Room 114, 
PO Box 1328, Parkersburg, WV 26106-1328.
    Set forth below is the notice of the establishment of the computer 
matching program required by paragraph 6.c. of the Office of Management 
and Budget Guidelines on computer matching published on June 19, 1989, 
at 54 FR 25818.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, and an advance copy of this notice was submitted on March 
16, 2004, to the House Committee on Government Reform, the Senate 
Committee on Governmental Affairs, and the Administrator of the Office 
of Information and Regulatory Affairs, Office of Management and Budget 
pursuant to paragraph 4d of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records about 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 13821]]


    Dated: March 18, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Computer Matching Program Between the Department of the Treasury/Bureau 
of Public Debt, and the Defense Manpower Data Center, Department of 
Defense for Debt Collection

A. Participating Agencies

    Participants in this computer matching program are in the Bureau of 
Public Debt, Department of the Treasury and the Defense Manpower Data 
Center (DMDC), Department of Defense (DoD). The Bureau of Public Debt 
is the source agency, i.e., the agency disclosing the records for the 
purpose of the match. DMDC is the specific recipient or matching 
agency, i.e., the agency that actually performs the computer matching.

B. Purpose of the Match

    The purpose of the match is to identify and locate any matched 
Federal personnel, employed, serving or retired, who owe delinquent 
debts to the Federal Government under certain programs administered by 
the Bureau of Public Debt. The Bureau will use this information to 
initiate independent collection of those debts under the provisions of 
the Debt Collection Act of 1982, as amended, when voluntary payment is 
not forthcoming. These collection efforts will include requests by 
Public Debt of the military service/employing agency in the case of 
military personnel (either active, reserve, or retired) and current 
non-postal civilian employees, and to the Office of Personnel 
Management in the case of retired non-postal civilian employees to 
apply administrative and/or salary offset procedures until such time as 
the obligation is paid in full.

C. Authority for Conducting the Match

    The legal authority for conducting the matching program is 
contained in the Debt Collection Act of 1982 (Pub. L. 97-365), as 
amended by the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134, section 31001); 31 U.S.C. chapter 37, subchapter I (General) and 
subchapter II (Claims of the United States Government); 31 U.S.C. 3711, 
Collection and Compromise; 31 U.S.C. 3716, Administrative Offset; 5 
U.S.C. 5514, Installment Deduction for Indebtedness (Salary Offset); 10 
U.S.C. 135, Under Secretary of Defense (Comptroller); Section 101(1) of 
Executive order 12731; 31 CFR chapter IX, Federal Claims Collection 
Standards; 5 CFR 550.1101-550.1108 Collection by Offset from Indebted 
Government Employees (OPM); 31 CFR part 5, subparts B & D (Department 
of Treasury).

D. Records To Be Matched

    The systems of records maintained by the respective agencies under 
the Privacy Act of 1974, as amended, from which records will be 
disclosed for the purpose of this computer match are as follows:
    1. The Bureau of Public Debt will use personal data from the 
following records systems for the match:
    a. Record system identified as Treasury/BPD.001, entitled ``Human 
Resources and Administrative Records,'' last published in the Federal 
Register at 66 FR 28222, May 22, 2001.
    b. Record system identified as Treasury/BPD.002, entitled ``United 
States Savings-Type Securities,'' last published in the Federal 
Register at 66 FR 28224, May 22, 2001.
    c. Record system identified as Treasury/BPD.003 entitled ``United 
States Securities (Other than Savings- Type Securities),'' last 
published in the Federal Register at 66 FR 28227, May 22, 2001.
    d. Record system identified as Treasury/BPD.008, entitled ``Retail 
Treasury Securities Access Application,'' last published in the Federal 
Register at 66 FR 28235, May 22, 2001.
    e. Record system identified as Treasury .001, entitled ``Treasury 
Personnel and Payroll System,'' last published in the Federal Register 
at 68 FR 38112, June 26, 2003.
    f. Record system identified as Treasury .009, entitled ``Treasury 
Financial Management Systems,'' last published in the Federal Register 
at 67 FR 7473, February 19, 2002.
    g. Record system identified as Treasury .010, entitled ``Telephone 
Call Detail Records,'' last published in the Federal Register at 63 FR 
69741, December 17, 1998.
    2. DOD will use personal data from the record system identified as 
S322.11 DMDC, entitled ``Federal Creditor Agency Debt Collection 
Database,'' last published in the Federal Register at 64 FR 42101, 
August 3, 1999.

E. Description of Computer Matching Program

    The Bureau of Public Debt, as the source agency, will provide DMDC 
with an electronic file which contains the names of delinquent debtors 
in programs the Bureau administers. Upon receipt of the electronic file 
of debtor accounts, DMDC will perform a computer match using all nine 
digits of the SSN of the Bureau's file against a DMDC computer 
database. The DMC database, established under an interagency agreement 
between DOD, OPM, OMB and the Treasury Department consists of 
employment records of non-postal Federal employees and military 
members, both active and retired. The `hits' or matches will be 
furnished to the Bureau. The Bureau is responsible for verifying and 
determining that the data on the DMDC reply tape file are consistent 
with the Bureau's source file and for resolving any discrepancies or 
inconsistencies on an individual basis. The Bureau will also be 
responsible for making final determinations as to positive 
identification, amount of indebtedness and recovery efforts as a result 
of the match.
    The electronic file provided by the Bureau of Public Debt will 
contain data elements of the debtor's name, SSN, internal account 
numbers and the total amount owed for each debtor on approximately 4000 
delinquent debtors. The electronic file provided by DMDC will contain 
an individual's name, SSN, military service or employing agency and 
current work or home address.
    The DMDC computer database file contains approximately 5.78 million 
records of active duty and retired military members, including Reserve 
and Guard, and approximately 2.03 million records of active and retired 
non-postal Federal civilian employees.

F. Inclusive Dates of the Matching Program

    This computer matching program is subject to review by the Office 
of Management and Budget and Congress. If the mandatory 30 day period 
for public comment has expired and if no objections are raised by 
either Congress or the Office of Management and Budget within 40 days 
of being notified of the proposed match, the computer matching program 
becomes effective and the respective agencies may begin the exchange of 
data at a mutually agreeable time on an annual basis. By agreement 
between the Department of the Treasury and DoD, the matching program 
will be in effect and continue for 18 months with an option to extend 
for 12 additional months unless one of the parties to the agreement 
advises the other by written request to terminate or modify the 
agreement.

G. Address for Receipt of Public Comments or Inquiries

    Director, Defense Privacy Office, 1941 Jefferson Davis Highway, 
Suite 920,

[[Page 13822]]

Arlington, VA 22202-4502. Telephone (703) 607-2943.

[FR Doc. 04-6490 Filed 3-23-04; 8:45 am]
BILLING CODE 5001-06-M