[Federal Register Volume 69, Number 53 (Thursday, March 18, 2004)]
[Notices]
[Pages 12871-12872]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-6083]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
3, 2004. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Agency for Healthcare 
Research and Quality (N1-510-02-1, 7 items, 4 temporary items). Outputs 
and copies of electronic records associated with the Executive 
Secretariat Controlled Correspondence System. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of correspondence, master data files, and related documentation.
    2. Department of Homeland Security, Information Analysis and 
Infrastructure Protection Directorate (N1-563-04-9, 1 item, 1 temporary 
item). Voluntary submissions of Critical Infrastructure Information 
that does not meet the requirements for protection contained in Section 
214 of the Homeland Security Act of 2002. Records are received in all 
media and formats.
    3. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-04-2, 3 items, 2 temporary items). Electronic copies of 
records created using electronic mail and word processing relating to 
agreements with foreign governments to exchange emergency management 
expertise. Recordkeeping copies of these files are proposed for 
permanent retention.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-1, 14 items, 14 temporary items). Subject 
files, acquisition plans, contract files, unsolicited proposal files, 
contract dispute files, reports, and policy files accumulated by the 
Office of Acquisitions. Also included are electronic copies of records 
created using electronic mail and word processing.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-4, 18 items, 17 temporary items). Records of 
the Office of the Ombudsman relating to complaints made by air 
travelers and agency employees. Records include

[[Page 12872]]

administrative files, subject files, field office reports, complaints, 
investigative case files, training materials, and promotional 
materials. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of records relating to substantive inquiries, 
investigations, and independent reviews.
    6. Department of Justice, Justice Management Division (N1-60-04-3, 
1 item, 1 temporary item). Contact information concerning former agency 
employees. Records may be maintained in paper or as electronic records.
    7. Department of State, Bureau of Administration (N1-59-04-1, 12 
items, 12 temporary items). Records relating to G-8 Summit planning, 
including such records as program files, reports, meeting minutes, and 
informational videos and web pages used to disseminate information 
about the summit. Also included are electronic copies of documents 
created using word processing and electronic mail.
    8. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-1, 7 items, 4 temporary items). Records relating to 
strategic planning and capital investment initiatives. Also included 
are electronic copies of records created using electronic mail or word 
processing. Proposed for permanent retention are recordkeeping copies 
of records relating to the agency's five-year strategic plan, capital 
portfolio documents, and files relating to major capital investment 
projects.
    9. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-5, 15 items, 6 temporary items). Status reports and other 
facilitative records relating to testing currency products, counterfeit 
deterrence, and currency design. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of records relating to 
such matters as policy and research, counterfeit deterrence, and 
currency design.
    10. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-14, 11 items, 11 temporary items). Records of the Inventory 
and Materials Division relating to managing the use of materials and 
forecasting future material requirements for the production of currency 
and other products. Records include material requirement plans, 
requisitions, inventory records, and material testing files. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    11. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-15, 17 items, 16 temporary items). Records of the 
Engineering and Maintenance Division relating to equipment and facility 
operations and maintenance, including electronic systems. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of drawings, plans, and related files pertaining to buildings owned by 
the agency.
    12. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-16, 22 items, 21 temporary items). Records of the Currency 
Standards Division relating to the mutilation of currency, including 
electronic tracking systems. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of the Currency 
Verification and Destruction Manual.
    13. Federal Mediation and Conciliation Service, Office of Labor 
Management Grants Administration (N1-280-04-01, 17 items, 17 temporary 
items). Records relating to agency grant programs, including case 
files, grant applications, contractual agreements, and grant contract 
dispute reviews. Also included are electronic copies of documents 
created using electronic mail and word processing.
    14. Tennessee Valley Authority, Agency-wide, (N1-142-03-4, 80 
items, 80 temporary items). Paper and electronic records relating to 
environmental matters, including air quality, asbestos abatement, 
drinking water safety, the management of hazardous wastes, and oil 
spills. Also included are electronic copies of documents created using 
electronic mail and word processing.

    Dated: March 10, 2004.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 04-6083 Filed 3-17-04; 8:45 am]
BILLING CODE 7515-01-P