[Federal Register Volume 69, Number 35 (Monday, February 23, 2004)]
[Notices]
[Pages 8183-8185]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-3769]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is proposing to amend three systems 
of records notices in its existing inventory of records systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The first amendment consists of changing only the system identifier 
of `A0001a US AHRC' to `A0001a AHRC'. The notice was last published on 
November 18, 2003, at 68 FR 65045.
    The second amendment corrects an administrative error published on 
January 6, 2004, at 69 FR 811. The system identifier for `A0601-210 
TAPC' was changed to `A0601-210 AHRC'. However, the rest of the entry 
was incorrect. The correct notice is published below.

DATES: This proposed action will be effective without further notice on 
March 24, 2004, unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, ATTN: 
AHRC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.

SUPPLEMENTARY INFORMATION: The first amendment consists of changing 
only the system identifier of `A0001a US AHRC' to `A0001a AHRC'. The 
notice was last published on November 18, 2003, at 68 FR 65045.
    The second amendment corrects an administrative error published on 
January 6, 2004, at 69 FR 811. The system identifier for `A0601-210 
TAPC' was changed to `A0601-210 AHRC'. However, the rest of the entry 
was incorrect. The correct notice is published below.
    The Department of the Army systems of records notices subject to 
the Privacy Act of 1974, (5 U.S.C. 55a), as amended, have been 
published in the Federal Register and are available from the address 
above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 13, 2004.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0001a US AHRC

System name:
    Office Visitor/Commercial Solicitor Files (November 18, 2003, 68 FR 
65045).

Change:
System Identifier:
    Replace entry with `A0001a AHRC'.
A0001a AHRC

System Name:
    Office Visitor/Commercial Solicitor Files.

System Location:
    Segments may be maintained at Headquarters, Department of the Army, 
staff, field operating agencies, commands, installations, and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.

Categories of Individuals Covered by the System:
    Visitors to Army installations/activities and/or commercial 
solicitors who represent an individual, firm, corporation, academic 
institution, or other enterprise involved in official or business 
transactions with the Department of the Army and/or its elements.

Categories of Records in the System:
    Individual's name, Social Security Number, name and address of firm 
represented, person/office visited, purpose of visit, status of 
individual as regards past or present affiliation with the Department 
of Defense, and the results of a law enforcement records check.

Authority for Maintenance of the System:
    10 U.S.C. 3013, Secretary of the Army, Army Regulation 210, 
Commercial Solicitation on Army Installations; and E.O. 9397 (SSN).

Purpose(s):
    To provide information to officials of the Army responsible for 
monitoring/controlling visitor's/solicitor's status and determining 
purpose of visit so as to preclude conflict of interest.

[[Page 8184]]

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders.

Retrievability:
    By name of visitor/solicitor.

Safeguards:
    Records are maintained in file cabinets with access limited to 
officials having need therefore.

Retention and disposal:
    Retained for one year after which records are destroyed.

System manager(s) and Address:
    Commander, United States Army Human Resources Command, 200 Stovall 
Street, Alexandria, VA 22332-0400.

Notification Procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquires to the 
commander/supervisor maintaining the information. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    Individual should provide the full name and other information 
verifiable from the record itself.

Record access Procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the commander/
supervisor maintaining the information. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    Individual should provide the full name and other information 
verifiable from the record itself.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual.

Exemptions Claimed for the System:
    None.
A0601-210 AHRC

System Name:
    Army Recruiting Prospect System (January 6, 2004, 69 FR 811).

Changes:
    Delete everything after the System identifier, and replace with the 
notice below.
* * * * *
A0601-210 AHRC

System Name:
    Eligibility Determination Files.

System Location:
    U.S. Army Human Resources Command, Non-Commissioned Officer In 
Charge of Eligibility Inquiries Section, 2461 Eisenhower Avenue, 
Alexandria, VA 22331-0450.

Categories of Individuals Covered by the System:
    Applicants for enlistment who require a waiver for an adult felony; 
soldiers requesting continuation on active duty who require waiver for 
certain disqualifications.

Categories of Records in the System:
    File contains requests for enlistment eligibility or waiver of 
disqualifications for enlistment/reenlistment, requests for grade 
determination, documents reflecting determinations made thereon, copies 
or extracted items from basic records, transmittals, and suspense 
documents needed to assure that requests are acted upon in a timely 
manner.

Authority for Maintenance of the System:
    10 U.S.C. 504, Persons not Qualified; 10 U.S.C. 3013, Secretary of 
the Army; Army Regulation 601-210, Regular Army and Army Reserve 
Enlisted Program; Army Regulation 635-200, Enlisted Personnel; Army 
Regulation 601-280, Army Retention Program and E.O. 9397 (SSN).

Purpose(s):
    To evaluate waiver requests, determine appropriate action and 
render decision.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By Social Security Number and surname.

Safeguards:
    Records are maintained in areas accessible only to properly 
cleared, trained, and authorized personnel. Records are in a secure 
office in a secure building.

Retention and Disposal:
    Enlisted eligibility records are destroyed upon reenlistment of 
individual. Inquiry records and other related documents are maintained 
for 7 years then destroyed.

System Manager(s) and Address:
    Commander, U.S. Army Human Resources Command, 2461 Eisenhower 
Avenue, Alexandria, VA 22332-0400.

Notification Procedure:
    Individuals seeking to determine if information about themselves is 
contained in this records system should address written inquiries to 
the U.S. Army Human Resources Command, Eligibility Inquiries Section, 
Retention Management Division, Enlistment Personnel Management 
Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
    Individual should provide the full name, Social Security Number, 
date of separation and service component, if applicable, current 
address and telelphone number, and signature.

Record Access Procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the U.S. Army 
Human Resources Command, Eligibility Inquiries Section, Retention 
Management Division, Enlistment

[[Page 8185]]

Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, 
VA 22331-0451.
    Individual should provide the full name, Social Security Number, 
date of separation and service component, if applicable, current 
address and telephone number, and signature.

Contesting Record Procedures:
    The Army's rule for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual, official military personnel records; 
investigative/security dossiers; medical evaluations; Army records and 
reports.

Exemptions Claimed for the System:
    None.
[FR Doc. 04-3769 Filed 2-20-04; 8:45 am]
BILLING CODE 5001-06-M