[Federal Register Volume 69, Number 35 (Monday, February 23, 2004)]
[Notices]
[Pages 8288-8310]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-3655]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Grants and Cooperative Agreements; Notice of Availability

    Program Office Name: Administration for Native Americans (ANA).
    Funding Opportunity Title: Native Language Preservation and 
Maintenance.
    Announcement Type: Competitive Grant--Initial.
    Funding Opportunity Number: HHS-2004-ACF-ANA-NL-0003.
    CFDA Number: 93.587.
    Due Date for Applications: April 2, 2004, 4:30 p.m. (Eastern 
Standard Time).
    Summary: The Administration for Native Americans (ANA), within the 
Administration for Children and Families, announces the availability of 
fiscal year (FY) 2004 funds for new community-based activities under 
ANA's Native Language program. Financial assistance is provided 
utilizing a competitive process in accordance with the Native American 
Programs Act of 1974, as amended. ANA provides financial assistance to 
eligible applicants for the purpose of assisting Native Americans in 
assuring the survival and continuing vitality of their languages. 
Grants are provided under the following two categories: Category I 
Planning Grants are used to conduct the assessment and planning needed 
to identify the current status of the Native American language(s) to be

[[Page 8289]]

addressed and to establish community long-range language goals; and, 
Category II Design and/or Implementation Grants are to design and/or 
implement a preservation language program that will contribute to the 
achievement of the community's long-range language goal(s).
    The Program Areas of Interest are projects that ANA considers 
supportive to Native American communities. Although eligibility for 
funding is not restricted to projects of the type listed under this 
program announcement, these Areas of Interest are ones which ANA sees 
as particularly beneficial to the development of healthy Native 
American communities.

I. Funding Opportunity Description

    The Congress has recognized that the history of past policies of 
the United States toward Indian and other Native American languages has 
resulted in a dramatic decrease in the number of Native American 
languages that have survived over the past 500 years. Consequently, the 
Native American Languages Act (Title 1, Pub. L. 101-477) was enacted to 
address this decline. This legislation vested the United States 
government with the responsibility to work together with Native 
Americans to ensure the survival of cultures and languages unique to 
Native America. This law declared that it is the policy of the United 
States to ``preserve, protect and promote the rights and freedom of 
Native Americans to use, practice and develop Native American 
languages.'' While the Congress made a significant first step in 
passing this legislation in 1990, it served only as a declaration of 
policy. No program initiatives were proposed, nor any funds authorized 
to enact any significant programs in furtherance of this policy.
    In 1992, Congressional testimony provided estimates that of the 
several hundred languages that once existed; only about 150 are still 
spoken or remembered today. Furthermore, only 20 are spoken by persons 
of all ages, 30 are spoken by adults of all ages, about 60 are spoken 
by middle-aged adults, and 45 are spoken by the most elderly. In 
response to this testimony, the Congress passed the Native American 
Languages Act of 1992 (the Act), Pub. L. 102-524, to assist Native 
Americans in assuring the survival and continuing vitality of their 
languages. Passage of the Act was an important second step in an 
attempt to ensure the survival and continuation of Native languages. It 
provided the foundation upon which tribal nations can rebuild their 
economic strength and enhance the rich cultural diversity. The Federal 
government recognizes the substantial loss of Native American languages 
over the past several hundred years, and acknowledges the nature and 
magnitude of the status of Native American languages will be better 
defined when eligible applicants under the Act have completed language 
assessments.
    The Administration for Native Americans (ANA) believes that the 
responsibility for achieving self-sufficiency rests with the governing 
bodies of Indian Tribes, Alaska Native villages, and in the leadership 
of Native American groups. This belief supports the ANA principle that 
the local community and its leadership are responsible for determining 
goals, setting priorities, and planning and implementing programs that 
support the community's long-range goals.
    Therefore, since preserving a language and ensuring its 
continuation is generally one of the first steps taken toward 
strengthening a group's identity; activities proposed under this 
program announcement will contribute to the social development of 
Native communities and significantly contribute to their efforts toward 
self-sufficiency. The Administration for Native Americans recognizes 
that eligible applicants must have the opportunity to develop their own 
language plans, improve technical capabilities, and have access to the 
necessary financial and technical resources in order to assess, plan, 
develop and implement programs to assure the survival and continuing 
vitality of their languages. ANA also recognizes that potential 
applicants may have specialized knowledge and capabilities to address 
specific language concerns at various levels. This program announcement 
reflects these special needs and circumstances.
    In support of the Presidential Executive Orders on Asian American 
and Pacific Islanders, Community-based Alternatives for Individuals 
with Disabilities, and Faith-based and Community Organizations, ANA 
encourages greater participation from Hawaiian and Pacific Islander 
communities, encourages Native communities to address the needs of 
people with disabilities, and invites eligible faith-based and 
community organizations to apply.
    This program announcement will emphasize community-based, locally 
designed projects. This emphasis will increase the number of grants to 
local community organizations and expand the number of partnerships 
among locally based non-profit organizations. ANA will accept 
applications from multiple organizations in the same geographic area. 
Previously, under each competitive program area, ANA accepted one 
application that served or impacted a reservation, Tribe or Native 
American community. The reason for this change is to expand and support 
large Native American rural and urban communities that provide a 
variety of services in the same geographic area. Although Tribes are 
limited to three simultaneous ANA grants (one each under SEDS, Language 
and Environmental programs) at any one time, this clarification allows 
other community based organizations to apply for ANA funding, provided 
the objectives and activities do not duplicate currently funded 
projects serving the same geographic area.
    In response to this announcement, ANA encourages Native American 
tribes and organizational leaders to propose, coordinate and implement 
community-based projects to meet the needs of its community members and 
develop options and opportunities for future generations.
    The Program Areas of Interest are projects that ANA considers 
supportive to Native American communities. Although eligibility for 
funding is not restricted to projects of the type listed under this 
program announcement, these Areas of Interest are ones which ANA sees 
as particularly beneficial to the development and preservation of 
Native American languages.
    Financial assistance under the Native Language program is provided 
utilizing a competitive process in accordance with the Native American 
Programs Act of 1974, as amended.
    This program is authorized by U.S. Code Citation 42 U.S.C. 2991 et 
seq. 1974, the Native Americans Programs Act.
    ANA Administrative Policies: Applicants must comply with the 
following ANA Administrative Policies:
     An applicant must provide a 20% non-federal 
match of the approved project costs. Applications originating from 
American Samoa, Guam, or the Commonwealth of the Northern Mariana 
Islands are covered under section 501(d) of Public Law 95-134, as 
amended (48 U.S.C. 1469a), under which HHS waives any requirement for 
matching funds under $200,000 (including in-kind contributions).
     An application from a Tribe, Alaska Native 
Village or Native American organization must be from the governing 
body.
     A non-profit organization submitting an 
application must submit proof of its non-profit status at the time of 
submission. The non-profit agency can accomplish this by providing: (i) 
A

[[Page 8290]]

reference to the applicant organization's listing in the Internal 
Revenue Service's (IRS) most recent list of tax-exempt organizations 
described in the IRS Code; or (ii) a copy of the currently valid IRS 
tax exemption certificate; or (iii) a statement from a State taxing 
body, State Attorney General, or other appropriate State official 
certifying that the applicant organization has a non-profit status and 
none of the net earnings accrue to any private shareholders or 
individuals; or (iv) a certified copy of the organization's certificate 
of incorporation or similar document that clearly establishes non-
profit status; or (v) any of the items in the subparagraphs immediately 
above for a State or national parent organization and a statement 
signed by the parent organization that the applicant organization is a 
local non-profit affiliate. Organizations incorporating in American 
Samoa are cautioned that the Samoan government relies exclusively upon 
IRS determination of non-profit status; therefore, articles of 
incorporation approved by the Samoan government do not establish non-
profit status for the purpose of ANA eligibility.
     If the applicant, other than a Tribe or an 
Alaska Native Village government, is proposing a project benefiting 
Native Americans or Native Alaskans, or both, it must provide assurance 
that it's duly elected or appointed board of directors is 
representative of the community to be served. To establish compliance, 
an applicant should provide supporting documentation and assurance that 
it's duly elected or appointed board of directors is majority Native 
American.
     Applicants must describe how the proposed 
project objectives and activities relate to a locally determined 
strategy.
     Proposed projects must consider the maximum use 
of all available community-based resources.
     Proposed projects must present a strategy to 
overcome the challenges that hinder movement toward self-sufficiency in 
the community.
     Applicants proposing an Economic Development 
project should address the project's viability. A business plan, if 
applicable, must be included to describe the project's feasibility, 
cash flow, and approach for the implementation and marketing of the 
business.
     ANA will not accept applications from tribal 
components, which are tribally authorized divisions of a larger tribe, 
which are not approved by the governing body of the tribe.
     An applicant can have only one active ANA Native 
Language grant operating at any given time.
     ANA funds short-term projects not programs. 
Projects must have definitive goals and objectives that will be 
achieved by the end of the project period. All projects funded by ANA 
must be completed, or self-sustaining, or supported by other than ANA 
funding at the end of the project period.
    Definitions: Program specific terms and concepts are defined and 
should be used as a guide in writing and submitting the proposed 
project. The program areas of interest in this program announcement are 
based on the following definitions:
    Authorized Representative: The person or person(s) authorized by 
Tribal or Organizational resolution to execute documents and other 
actions required by outside agencies.
    Budget Period: The interval of time into which the project period 
is divided for budgetary or funding purposes, and for which a grant is 
made. A budget period usually lasts one year in a multi-year project 
period.
    Community: A group of people residing in the same geographic area 
that can apply their own cultural and socio-economic values in 
implementing ANA's program objectives and goals. In discussing the 
applicant's community, the following information should be provided: 
(1) A description of the population segment within the community to be 
served or impacted; (2) the size of the community; (3) geographic 
description or location, including the boundaries of the community; (4) 
demographic data on the target population; and (5) the relationship of 
the community to any larger group or tribe.
    Community Involvement: How the community participated in the 
development of the proposed project, how the community will be involved 
during the project implementation and after the project is completed. 
Evidence of community involvement can include, but is not limited to, 
certified petitions, public meeting minutes, surveys, needs 
assessments, newsletters, special meetings, public Council meetings, 
public committee meetings, public hearings, and annual meetings with 
representatives from the community. The applicant should document the 
community's support of the proposed project. Applications from National 
and Regional Indian and Native organizations should clearly demonstrate 
a need for the project, explain how the project originated, identify 
the beneficiaries, and describe and relate the actual project benefits 
to the community and organization. National Indian and Native 
organizations should also identify their membership and specifically 
discuss how the organization operates and impacts Native American 
people and communities.
    Completed Project: A project funded by ANA is finished, or is self-
sustaining, or funded by other than ANA funds, and the results and 
outcomes are achieved by the end of the project period.
    Consortia--Tribe/Village: A group of Tribes or villages that join 
together either for long-term purposes or for the purpose of an ANA 
project. Applicant must identify Consortia membership. The Consortia 
applicant must be the recipient of the funds. A Consortia applicant 
must be an ``eligible entity'' as defined by this Program Announcement 
and the ANA regulations. Consortia applicants should include 
documentation (a resolution adopted pursuant to the organization's 
established procedures and signed by an authorized representative) from 
all consortia members supporting the ANA application. An application 
from a consortium should have goals and objectives that will create 
positive impacts and outcomes in the communities of its members. ANA 
will not fund activities by a consortium of tribes which duplicates 
activities for which member Tribes also receives funding from ANA. The 
consortium application should identify the role and responsibility of 
each participating Consortia member and a copy of the consortia legal 
agreement or Memoranda of Agreement to support the proposed project.
    Construction: The initial building of a facility.
    Core Administration: Salaries and other expenses for those 
functions that support the applicant's organization as a whole or for 
purposes that are unrelated to the actual management or implementation 
of the ANA project. However, salaries and activities that are clearly 
related to the ANA project are eligible for grant funding.
    Economic Development: Involves the promotion of the physical, 
commercial, technological, industrial, and/or agricultural capacities 
necessary for a sustainable local community. Economic development 
includes activities and actions that develop sustainable, stable, and 
diversified private sector local economies. For example, initiatives 
that support employment options, business opportunities, development 
and formation of a community's economic infrastructure, laws and 
policies that result in the creation of businesses and employment 
options and opportunities that provide for the foundation of healthy 
communities and strong families.

[[Page 8291]]

    Equipment: Tangible, non-expendable personal property, including 
exempt property, charged directly to the award having a useful life of 
more than one year and an acquisition cost of $5,000 or more per unit. 
However, consistent with recipient policy, lower limits may be 
established.
    Governance: Involves assistance to tribal and Alaska Native village 
government leaders to increase their ability to execute local control 
and decision-making over their resources.
    Implementation Plan: The guidebook the applicant will use in 
meeting the results and benefits expected for the project. The 
Implementation Plan provides detailed descriptions of how, when, where, 
by whom and why activities are proposed for the project and is 
complemented and condensed by the Objective Work Plan.
    In-kind Contributions: In-kind contributions are property or 
services which benefit a federally assisted project or program and 
which are contributed by the grantee, non-Federal third parties without 
charge to the grantee, or a cost-type contractor under the grant 
agreement. Any proposed In-kind match must meet the applicable 
requirements found in 45 CFR parts 74 and 92.
    Letter of Commitment: A third party statement to document the 
intent to provide specific in-kind contributions or cash to support the 
applicant. The Letter of Commitment must state the dollar amount (if 
applicable), the length of time the commitment will be honored, and the 
conditions under which the organization will support the proposed ANA 
project. If a dollar amount is included, the amount must be based on 
market and historical rates charged and paid. The resources to be 
committed may be human, natural, physical, or financial, and may 
include other Federal and non-Federal resources. For example, a notice 
of award from another Federal agency committing $200,000 in 
construction funding to complement a proposed ANA funded pre-
construction activity is evidence of a commitment. Statements about 
resources which have been committed to support a proposed project made 
in the application without supporting documentation will be 
disregarded.
    Leveraged Resources: The total dollar value of all non-ANA 
resources that are committed to a proposed ANA project and are 
supported by documentation that exceed the 20% non-federal match 
required for an ANA grant. Such resources may include any natural, 
financial, and physical resources available within the tribe, 
organization, or community to assist in the successful completion of 
the project. An example would be a written letter of commitment from an 
organization that agrees to provide a supportive action, product, and 
service, human or financial contribution that will add to the potential 
success of the project.
    Multi-purpose Organization: A community-based corporation whose 
charter specifies that the community designates the Board of Directors 
and/or officers of the organization through an elective procedure and 
that the organization functions in several different areas of concern 
to the members of the local Native American community. These areas are 
specified in the by-laws and/or policies adopted by the organization. 
They may include, but need not be limited to, economic, artistic, 
cultural, and recreational activities, and the delivery of human 
services such as day care, education, and training.
    Multi-year Project: Encompasses a single theme and requires more 
than 12 or 17 months to complete. A multi-year project affords the 
applicant an opportunity to develop and address more complex and in-
depth strategies that cannot be completed in one year. A multi-year 
project is a series of related objectives with activities presented in 
chronological order over a two or three year period. Prior to funding 
the second or third year, of a multi-year grant, ANA will require 
verification and support documentation from the Grantee that objectives 
and outcomes proposed in the preceding year were accomplished. 
Applicants proposing multi-year projects must complete and submit an 
Objective Work Plan (OWP) and budget with narrative for each project 
year, and fully describe objectives to be accomplished, outcomes to be 
achieved, and the results and benefits to determine the successful 
outcomes of each budget period. ANA will review the quarterly and 
annual reports of grantees to determine if the grantee is meeting its 
goals, objectives and activities identified in the OWP.
    Objective(s): Specific outcomes or results to be achieved within 
the proposed project period that are specified in the Objective Work 
Plan. Completion of objectives must result in specific, measurable, 
outcomes that would benefit the community and directly contribute to 
the achievement of the stated community goals. Applicants should relate 
their proposed project objectives to outcomes that support the 
community's long-range goals.
    Partnerships: Agreements between two or more parties that will 
support the development and implementation of the proposed project. 
Partnerships include other faith-based or community-based organizations 
or associations, Tribes, federal and state agencies and private or non-
profit organizations, which may include faith-based organizations.
    Performance Indicators: Measurement descriptions used to identify 
the outcomes or results of the project. Outcomes or results must be 
measurable to determine that the project has achieved its desired 
objective and can be independently verified through monitoring and 
evaluation.
    Real Property: Land, including land improvements, structures, and 
appurtenances thereto, excluding movable machinery and equipment.
    Renovation or Alteration: The work required to change the interior 
arrangements or other physical characteristics of an existing facility, 
or install equipment so that it may be more effectively used for the 
project. Alteration and renovation may include work referred to as 
improvements, conversion, rehabilitation, remodeling, or modernization, 
but is distinguished from construction.
    Resolution: Applicants are required to include a current signed 
Resolution (a formal decision voted on by the official governing body) 
in support of the project for the entire project period. The Resolution 
should indicate who is authorized to sign documents and negotiate on 
behalf of the Tribe or organization. The Resolution should indicate 
that the community was involved in the project planning process, and 
indicate the specific dollar amount of any non-federal matching funds 
(if applicable).
    Sustainable Project: A sustainable project is an on-going program 
or service that can be maintained without additional ANA funds.
    Self-Sufficiency: The ability to generate resources to meet a 
community's needs in a sustainable manner. A community's progress 
toward self-sufficiency is based on its efforts to plan, organize, and 
direct resources in a comprehensive manner that is consistent with its 
established long-range goals. For a community to be self sufficient, it 
must have local access to, control of, and coordination of services and 
programs that safeguard the health, well being, and culture of the 
people that reside and work in the community.
    Social Development: Investment in human and social capital for 
advancing the well being of members of the Native American community 
served. Social development is the action taken to support the health, 
education, culture,

[[Page 8292]]

and employment options that expand an individual's capabilities and 
opportunities, and that promote social inclusion and combat social 
ills. Please note that this announcement is divided into two program 
areas. The first program area is Native Language Preservation and 
Maintenance (Category I Planning Grant) and the second program area is 
Native Language Preservation and Maintenance (Category II: Design and/
or Implementation Grants). Information on the second program area 
immediately follows section VIII of program area one.

Program Area 1

    Native Language Preservation and Maintenance (Category I Planning 
Grant): The purpose of a Planning Grant is to conduct an assessment and 
to develop the plan needed to describe the current status of the 
language(s) to be addressed and to establish community long-range 
goal(s) to ensure its survival. Program Area of Interest:
     Data collection, compilation, organization and 
description of current language status through a ``formal'' method 
(e.g., work performed by a linguist, and/or a language survey conducted 
by community members) or an ``informal'' method (e.g., a community 
consensus of the language status based on elders, tribal scholars, and/
or other community members).

II. Award Information

    Funding Instrument Type: Grant.
    Anticipated Total Program Area 1 Funding: $1,000,000.
    Anticipated Number of Awards: 10-15.
    Average Projected Award Amount: $25,000 to $100,000.
    Length of Project Period: 12 months.
    Ceiling on Amount of Individual Awards: $100,000. An application 
that exceeds the upper value of the dollar range specified will be 
considered ``non-responsive'' and be returned to the applicant without 
further review.
    Floor of Individual Award Amounts: $25,000.

III. Eligibility Information

1. Eligible Applicants

     Federally recognized Indian Tribes;
     Consortia of Indian Tribes;
     Incorporated non-Federally recognized Tribes;
     Incorporated non-profit multi-purpose community-
based Indian organizations;
     Urban Indian Centers;
     National or regional incorporated non-profit 
Native American organizations with Native American community-specific 
objectives;
 Alaska Native villages, as defined in the Alaska 
Native Claims Settlement Act (ANSCA) and/or non-profit village 
consortia;
 Incorporated non-profit Alaska Native multi-purpose 
community based organizations;
 Non-profit Alaska Native Regional Corporations/
Associations in Alaska with village specific projects;
 Non-profit Native organizations in Alaska with 
village specific projects;
 Public and non-profit private agencies serving 
Native Hawaiians;
 Public and non-profit private agencies serving 
native peoples from Guam, American Samoa, or the Commonwealth of the 
Northern Mariana Islands (the populations served may be located on 
these islands or in the continental United States);
 Tribally-controlled Community Colleges, Tribally-
controlled Post-Secondary Vocational Institutions, and colleges and 
universities located in Hawaii, Guam, American Samoa or the 
Commonwealth of the Northern Mariana Islands which serve Native 
peoples; and
 Non-profit Alaska Native community entities or 
Tribal governing bodies (Indian Reorganization Act or Traditional 
Councils) as recognized by the Bureau of Indian Affairs.
    Organizations in Palau are no longer eligible for assistance from 
ANA. (Legal authority: 48 U.S.C 1931)
    Additional Information on Eligibility: Please refer to section I 
``Funding Opportunity Description'' to review general ANA 
Administrative Policies for any applicable statutory policies 
pertaining to application eligibility.
    In support of the Presidential Executive Orders on Asian American 
and Pacific Islanders, Community-based Alternatives for Individuals 
with Disabilities, and Faith-based and Community Organizations, ANA 
encourages greater participation from Hawaiian and Pacific Islander 
communities, encourages Native communities to address the needs of 
people with disabilities, and invites eligible faith-based and 
community organizations to apply. This program announcement will 
emphasize community-based, locally designed projects. This emphasis 
will increase the number of grants to local community organizations and 
expand the number of partnerships among locally based non-profit 
organizations. ANA will accept applications from multiple organizations 
in the same geographic area. Previously, under each competitive program 
area, ANA accepted one application that served or impacted a 
reservation, Tribe or Native American community. The reason for this 
change is to expand and support large Native American rural and urban 
communities that provide a variety of services in the same geographic 
area. Although Tribes are limited to three simultaneous ANA grants 
(SEDS, Language and Environmental) at any one time, this clarification 
allows other community based organizations to apply for ANA funding, 
provided the objectives and activities do not duplicate currently 
funded projects serving the same geographic area.
    Proof of Non-Profit Status: Any non-profit organization submitting 
an application must submit proof of its non-profit status in its 
application at the time of submission. The non-profit agency can 
accomplish this by providing:
     A reference to the applicant organization's 
listing in the Internal Revenue Service's (IRS) most recent list of 
tax-exempt organizations described in the IRS Code; or
     A copy of the currently valid IRS tax exemption 
certificate; or
     A statement from a State taxing body, State 
Attorney General, or other appropriate State official certifying that 
the applicant organization has a non-profit status and none of the net 
earnings accrue to any private shareholders or individuals; or
     A certified copy of the organization's 
certificate of incorporation or similar document that clearly 
establishes non-profit status; or
     Any of the items in the subparagraphs 
immediately above for a State or national parent organization and a 
statement signed by the parent organization that the applicant 
organization is a local non-profit affiliate.
    Resolution: Applicants are required to include a current signed 
Resolution (a formal decision voted on by the official governing body) 
in support of the project for the entire project period. The Resolution 
must indicate who is authorized to sign documents and negotiate on 
behalf of the Tribe or organization. The Resolution should indicate 
that the community was involved in the project planning process, and 
indicate the specific dollar amount of any non-federal matching funds 
(if applicable).

2. Cost Sharing or Matching

    Grantees must provide at least 20 percent of the total approved 
cost of the project. The total approved cost of the project is the sum 
of the ANA share and the non-federal share. The required match can be 
computed by dividing

[[Page 8293]]

total Federal funds by 80 percent for total project costs then 
subtracting the Federal portion. The remainder is the required match. 
Therefore, a project requesting $100,000 in Federal funds (per budget 
period) must provide a match of at least $ 25,000 ($100,000/80% = $125, 
000-$100,000 = $25,000) which is 20% total approved project cost. 
Grantees will be held accountable for commitments of non-Federal 
resources even if over the amount of the required match. Failure to 
provide the non-federal share match will result in the disallowance of 
Federal match. Applications that fail to include the required amount of 
cost-sharing will be considered non-responsive and will not be eligible 
for funding under this announcement. A request for a waiver of the non-
Federal share requirement may be submitted in accordance with 45 CFR 
1336.50(b) (3) of the Native American Program regulations. Applications 
originating from American Samoa, Guam, or the Commonwealth of the 
Northern Mariana Islands are covered under section 501(d) of Public Law 
95-134, as amended (48 U.S.C. 1469a) under which HHS waives any 
requirement for matching funds under $200,000 (including in-kind 
contributions). For ANA grants under this announcement there is no 
match required for these insular areas.

3. Other (If Applicable)

    DUNS Number: On June 27, 2003, the Office of Management and Budget 
published in the Federal Register a new Federal policy applicable to 
all Federal grant applicants after giving notice in the Federal 
Register on June 27, 2002 and opportunity for public comment. The 
policy requires all Federal grant applicants to provide a Dun and 
Bradstreet Data Universal Numbering System (DUNS) number when applying 
for Federal grants or cooperative agreements on or after October 1, 
2003. The DUNS number will be required whether an applicant is 
submitting a paper application or using the government-wide electronic 
portal (www.Grants.Gov). A DUNS number will be required for every 
application for a new award or renewal/continuation of an award, 
including applications or plans under mandatory grant programs, 
submitted on or after October 1, 2003. A DUNS number may be acquired at 
no cost by calling the dedicated toll-free DUNS number request line on 
1-866-705-5711 or you may request a number on-line at http://www.dnb.com
    An application that exceeds the $100,000 will be considered ``non-
responsive'' and be returned to the applicant without further review.
    Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for 
funding under this announcement.

IV. Application and Submission Information

1. Address To Request Application Package

    The ANA regional Training and Technical Assistance providers at:

Region I: AL, AR, CT, DC, DE, FL, GA, IA, IL, IN, KS, KY, LA, MA, MD, 
ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NY, OH, OK, PA, RI, SC, SD, TN, 
TX, VA, VT, WI, W.VA.

    Native American Management Services, Inc., 6858 Old Dominion Drive, 
Suite 302, McLean, Virginia 22101, Toll Free: 888-221-9686, (703) 821-
2226 x-234, Fax: (703) 821-3680, Kendra King-Bowes, Project Manager, E-
mail: [email protected], www.anaeastern.org.

Region II: AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY.
    ACKCO, Inc., 2214 N. Central, Suite 250, Phoenix, Arizona 85004, 
Toll Free: 800-525-2859, (602) 253-9211, Fax (602) 253-9135, Theron 
Wauneka, Project Manager, E-mail: [email protected], 
www.anawestern.com.

Region III: Alaska.
    Native American Management Services, Inc., 11723 Old Glenn Highway, 
Suite 201, Eagle River, Alaska 99577, Toll Free 877-770-6230, (907) 
694.5711, Fax (907) 694.5775, P.J. Bell, Project Manager, E-mail: 
[email protected], www.anaalaska.org.

Region IV: American Samoa (AS), Guam, HI, Commonwealth of Northern 
Mariana Islands (CNMI).
    Council for Native Hawaiian Advancement, 33 South King Street, 
Suite 513, Honolulu, Hawaii 96813, Toll-Free 800-709-2642, (808) 521-
5011, Fax: (808) 521-4111, Jade Danner, Project Manager, E-Mail: 
[email protected], www.anapacific.org.

2. Content and Form of Submission

    Please refer to section I ``Funding Opportunity Description'' to 
review general ANA Administrative Policies for any applicable statutory 
policies pertaining to application content and form.
    Application Submission: An original and two copies of the complete 
application are required. The original copy must include all required 
forms, certifications, assurances, and appendices, be signed by an 
authorized representative, have original signatures, and be submitted 
unbound. The two additional copies of the complete application must 
include all required forms, certifications, assurances, and appendices 
and must also be submitted unbound. Applicants have the option of 
omitting from the application copies (not the original) specific salary 
rates or amounts for individuals specified in the application budget. A 
complete application for assistance under this Program Announcement 
consists of Three Parts. Part One is the SF 424, Required Government 
Forms, and other required documentation. Part Two of the application is 
the project substance of the application. This section of the 
application may not exceed 45 pages. Part Three of the application is 
the Appendix. This section of the application may not exceed 20 pages 
(the exception to this 20 page limit applies only to projects that 
require, if relevant to the project, a Business Plan or any Third-Party 
Agreements).
    Electronic Submission: While ACF does have the capability to 
receive program announcement applications electronically through 
Grants.gov, electronic submission of applications will not be available 
for this particular announcement. There are required application 
form(s) specific to ANA that have not yet received clearance from 
Grants.gov. While electronic submission of applications may be 
available in the next fiscal year for this program, no electronic 
submission of applications will be accepted for this announcement this 
year as they would be missing those required ANA forms and be 
considered incomplete.
    Organization and Preparation of Application: Due to the intensity 
and pace of the application review and evaluation process, ANA strongly 
recommends applicants organize, label, and insert required information 
in accordance with Part One, Part Two and Part Three as presented 
below. The application should begin with the information requested in 
Part One. Utilizing this format will insure all information submitted 
to support an applicant's request for funding is thoroughly reviewed. 
Deviation from this suggested format may reduce the applicant's ability 
to receive maximum points, which are directly related to ANA's funding 
review decisions.
    ANA Application Format: This format applies to all applicant 
prepared documents submitted in response to this announcement. All 
pages submitted

[[Page 8294]]

(including Government Forms, certifications and assurances) should be 
numbered consecutively (for example, the first page of the application 
should be labeled as page one). The paper size shall be 8\1/2\ x 11 
inches. Application pages must be numbered, line spacing shall be a 
space and a half (1.5 line-spacing), printed only on one side, and have 
a half-inch margin on all sides of the paper (Note: the 1.5 line-
spacing does not apply to the Project Abstract Form, Letters of 
Commitment, the Table of Contents, and the Objective Work Plans). The 
font size should be no smaller than 12-point and the font type shall be 
Times New Roman.
    Forms and Assurances: The project description should include all 
the information requirements described in the specific evaluation 
criteria outlined in the program announcement under Part V. In addition 
to the project description, the applicant needs to complete all the 
standard forms required for making applications for awards under this 
announcement. Applicants requesting financial assistance for non-
construction projects must file the Standard Form 424B, ``Assurances: 
Non-Construction Programs.'' Applicants must sign and return the 
Standard Form 424B with their applications. Applicants must provide a 
certification regarding lobbying when applying for an award in excess 
of $100,000. Applicants must sign and return the certification with 
their applications. Applicants must disclose lobbying activities on the 
Standard Form LLL when applying for an award in excess of $100,000. 
Applicants who have used non-Federal funds for lobbying activities in 
connection with receiving assistance under this announcement shall 
complete a disclosure form, if applicable, with their applications. The 
forms (Forms 424, 424A-B; and Certifications may be found at: 
www.acf.hhs.gov/programs/ofs/forms.htm. Fill out Standard Forms 424 and 
424A and the associated certifications and assurances based on the 
instructions on the forms.
    Survey: Private, non-profit organizations are encouraged to submit 
with their applications the survey located under ``Grant Related 
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant 
Applicants'' at www.acf.hhs.gov/programs/ofs/forms.htm. (OMB No. 1890-
0014 exp. 1/31/06).

3. Submission Date and Time

    The closing time and date for receipt of applications is 4:30 p.m. 
(Eastern Standard Time) on April 2, 2004. Mailed or hand-delivered 
applications received after 4:30 p.m. on the closing date will be 
classified as late.
    Deadline: Mailed applications shall be considered as meeting an 
announced deadline if received on or before the deadline time and date 
at the U.S. Department of Health and Human Services, Administration for 
Children and Families, Office of Grants Management, Division of 
Discretionary Grants, 370 L'Enfant Promenade, SW., Washington, DC 
20447. This address must appear on the envelope/package containing the 
application with the note ``Attention: Lois B. Hodge''. Applicants are 
cautioned that express/overnight mail services do not always deliver as 
agreed.
    Hand-delivered applications shall be considered as meeting an 
announced deadline if received on or before the deadline date, between 
the hours of 8 a.m. to 4:30 p.m., EST, Monday through Friday (excluding 
Federal holidays). Applications may be delivered to the U.S. Department 
of Health and Human Services, Administration for Children and Families, 
Office of Grants Management, Division of Discretionary Grants, ACF Mail 
Room, Second Floor Loading Dock, Aerospace Center, 901 D Street, SW., 
Washington, DC 20024. This address must appear on the envelope/package 
containing the application with the note ``Attention: Lois B. Hodge''. 
Applicants are cautioned that express/overnight mail services do not 
always deliver as agreed.
    Late Applications: Applications that do not meet the Deadline 
criteria above will be considered late applications. ACF shall notify 
each late applicant that its application will not be considered in the 
current competition.
    Extension of Deadline: ACF may extend application deadlines when 
circumstances such as acts of God (floods, hurricanes, etc.) occur, 
when there are widespread disruptions of mail service. Determinations 
to extend or waive deadline requirements rest with the Chief Grants 
Management Officer.
    Required Forms: All requirements for submission are due on or 
before the deadline date.

          Part One.--Federal Forms and Other Required Documents
------------------------------------------------------------------------
                                           Content and location of part
  Part One must include the following:         one required forms,
                                           certifications and documents
------------------------------------------------------------------------
SF 424, SF 424 A, and SF 424B..........  http://www.acf.hhs.gov/programs/ofs/forms.htm.
Table of Contents......................  Applicant must include a table
                                          of contents that accurately
                                          identifies the page number and
                                          where the information can be
                                          located. Table of Contents
                                          does not count against
                                          application page limit.
Project Abstract.......................  ANA Form: OMB Clearance Number
                                          0980-0204.
                                         http://www.acf.hhs.gov/programs/ana ana.
Proof of Non-Profit Status.............  As described in this
                                          announcement under Section
                                          ``Other Eligibility
                                          Information''.
Resolution.............................  Information for submission can
                                          be found in the Program
                                          Announcement Section ``Other
                                          Eligibility Information''.
Documentation that the Board of          As described in this
 Directors is majority Native American,   announcement under ``ANA
 if applicant is other than a tribe or    Administrative Policies''.
 Alaska Native Village government..
Audit Letter...........................  A Certified Public Accountant's
                                          ``Independent Auditors' Report
                                          on Financial Statement.'' This
                                          is usually only a two to three
                                          page document. (This
                                          requirement applies only to
                                          applicants with annual
                                          expenditures of $300,000 or
                                          more of federal funds).
                                          Applicant must also include
                                          that portion of the audit
                                          document that identifies all
                                          other federal sources of
                                          funding.
Indirect Cost Agreement................  Organizations and Tribes must
                                          submit a current indirect cost
                                          agreement (if claiming in-
                                          direct costs) that aligns with
                                          the approved ANA project
                                          period. The In-direct Cost
                                          Agreement must identify the
                                          individual components and
                                          percentages that make up the
                                          indirect cost rate.

[[Page 8295]]

 
Non-Federal Share of Waiver Request,     A request for a waiver of the
 per 45 CFR 1336.50(b).                   non-Federal share requirement
                                          may be submitted in accordance
                                          with 45 CFR 1336.50(b) (3) of
                                          the Native American Program
                                          regulations. (if applicable).
Certification regarding Lobbying         May be found at www.acf.hhs.gov/
 Disclosure of Lobbying Activities--SF    programs/ofs/forms.htm.
 LLL.
Certification regarding Maintenance of   May be found at www.acf.hhs.gov/
 Effort.                                  programs/ofs/forms.htm.
Environmental Tobacco Smoke              May be found at http://
 Certification.                           www.acf.hhs.gov/programs/ofs/forms.htm.
------------------------------------------------------------------------


                 Part Two.--Application Review Criteria
------------------------------------------------------------------------
                                          Application Review Criteria--
       Part two--proposed project         This section may not exceed 45
                                                      pages
------------------------------------------------------------------------
Criteria One (5 pts)...................  Introduction and Project
                                          Summary/Project Abstract.
Criteria Two (20 pts)..................  Objectives and Need for
                                          Assistance.
Criteria Three (25 pts)................  Approach: Include an Objective
                                          Work Plan (OWP) form for each
                                          12 months of a project period.
                                          (Only one form is necessary
                                          for a 17-month project
                                          period).
Criteria Four (20 pts).................  Organizational Capacity.
Criteria Five (20 pts).................  Results or Benefits Expected.
Criteria Six (10 pts)..................  Budget and Budget Justification
                                          Summary/Cost Effectiveness.
------------------------------------------------------------------------


                          Part Three.--Appendix
------------------------------------------------------------------------
                                                  Appendix
------------------------------------------------------------------------
Part Three--Support Documentation.  This section may not exceed 20
                                     pages. Part Three includes only
                                     supplemental information or
                                     required support documentation that
                                     addresses the applicant's capacity
                                     to carry out and fulfill the
                                     proposed project. These items
                                     include: letters of agreement with
                                     cooperating entities, in-kind
                                     commitment and support letters,
                                     business plans, and a summary of
                                     the Third Party Agreements. Do not
                                     include books, videotapes, studies
                                     or published reports and articles,
                                     as they will not be made available
                                     to the reviewers, or be returned to
                                     the applicant.
------------------------------------------------------------------------

    Additional Forms: Private-non-profit organizations may submit with 
their applications the additional survey located under ``Grant Related 
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant 
Applicants''.

----------------------------------------------------------------------------------------------------------------
           What to submit               Required content       Required form or format        When to submit
----------------------------------------------------------------------------------------------------------------
Survey for Private, Non-Profit       Per required form.....  May be found on http://      By application due
 Grant Applicants.                                            www.acf.hhs.gov/programs/    date.
                                                              ofs/form.htm.
----------------------------------------------------------------------------------------------------------------

4. Intergovernmental Review

    Applications are not subject to Executive Order 12372.

5. Funding Restrictions

    ANA does not fund:
     Activities in support of litigation against the 
United States Government that are unallowable under OMB Circulars A-87 
and A-122.
     ANA has a policy of not funding duplicative 
projects or allowing any one community to receive a disproportionate 
share of the funds available for award. When making decisions on awards 
of grants the Agency will consider whether the project is essentially 
identical or similar, in whole or significant part, to projects in the 
same community previously funded or being funded under the same 
competition. The Agency will also consider whether the grantee is 
already receiving funding for a SEDS, Language, or Environmental 
project from ANA. The Agency will also take into account in making 
funding decisions whether a proposed project would require funding on 
indefinite or recurring basis. This determination will be made after it 
is determined whether the application meets the requirements for 
eligibility as set forth in 45 CFR part 1336, subpart C, but before 
funding decisions are complete.
     Projects in which a grantee would provide 
training and/or technical assistance (T/TA) to other tribes or Native 
American organizations that are otherwise eligible to apply for ANA 
funding. However, ANA will fund T/TA requested by a grantee for its own 
use or for its members' use (as in the case of a consortium), when the 
T/TA is necessary to carry out project objectives.
     The purchase of real property or construction 
because those activities are not authorized by the Native American 
Programs Act of 1974, as amended.
     Objectives or activities to support core 
administration activities of an organization. However, functions and 
activities that are clearly project related are eligible for grant 
funding. Under Alaska SEDS projects, ANA will consider funding core 
administrative capacity building projects at the village government 
level if the village does not have governing systems in place.
     Costs associated with fund raising, including 
financial campaigns, endowment drives, solicitation of gifts and 
bequests, and similar expenses incurred solely to raise capital or 
obtain

[[Page 8296]]

contributions are unallowable under an ANA grant award.
     Major renovation or alteration because those 
activities are not authorized under the Native American Programs Act of 
1974, as amended.
     Projects originated and designed by consultants 
who provide a major role for themselves and are not members of the 
applicant organization, Tribe, or village.
     Project activities that do not further the three 
interrelated ANA goals of economic development or social development or 
governance, or meet the purpose of this program announcement.

6. Other Submission Requirements

    Submission by Mail: An Applicant must provide a complete original 
and two copies of the application with all required forms and signed by 
the authorized representative. The Application must be received at the 
address below by 4:30 p.m. Eastern Standard Time on or before the 
closing date. Applications should be mailed to: U.S. Department of 
Health and Human Services, Administration for Children and Families, 
Office of Grants Management, Division of Discretionary Grants, 
``Attention: Lois B. Hodge'', 370 L'Enfant Promenade, SW., Washington, 
DC 20447.
    For Hand-Delivery: An Applicant must deliver a complete original 
and two copies of the application with all required forms and signed by 
the authorized representative. Applications shall be considered as 
meeting an announced deadline if received on or before the deadline 
date, between the hours of 8 a.m. to 4:30 p.m., EST, Monday through 
Friday (excluding Federal holidays). Applications may be delivered to 
the U.S. Department of Health and Human Services, Administration for 
Children and Families, Office of Grants Management, Division of 
Discretionary Grants, ACF Mail Room, Second Floor Loading Dock, 
Aerospace Center, 901 D Street, SW., Washington, DC 20024. This address 
must appear on the envelope/package containing the application with the 
note ``Attention: Lois B. Hodge''. Applicants are cautioned that 
express/overnight mail services do not always deliver as agreed.

V. Application Review Information

1. Criteria

Instructions: ACF Uniform Project Description (UPD)
    The UPD text should be used as general guidance in the development 
of projects. However, the specific ANA application submission format to 
be used in response to this announcement is located in section IV 
Application and Submission Information.
    Purpose: The Project Description is a major area by which an 
application is evaluated and ranked in competition with other 
applications for financial assistance. The Project Description should 
be concise and complete and should address the activity for which 
Federal funds are being requested. Supporting documents should be 
included if they present information clearly and succinctly. In 
preparing your Project Description, all information requested through 
each specific evaluation criteria should be provided. ANA uses this and 
other information to make funding decisions. It is important, 
therefore, that this information be included in the application.
    General Instructions: ANA is particularly interested in specific 
factual information and statements of measurable goals and performance 
indicators in quantitative terms. Project descriptions are evaluated on 
a basis of substance, not length. Extensive exhibits are not required. 
Cross-referencing should be used rather than repetition. Supporting 
information that does not directly pertain to an integral part of the 
grant-funded activity should be placed in the appendix. The application 
narrative should be in a 12-pitch font. A table of contents and an 
executive summary should be included. Each page should be numbered 
sequentially, including attachments or appendices. Please do not 
include books, videotapes or published reports because they are not 
easily reproduced, are inaccessible to the reviewers, and will not be 
returned to the applicant.
    Introduction: Applicants are required to submit a full Project 
Description and shall prepare this portion of the grant application in 
accordance with the following instructions and the specified evaluation 
criteria. The introduction provides a broad overview of the Project, 
and the information provided under each evaluation criteria expands and 
clarifies the project program-specific activities and information that 
reviewers will need to assess the proposed project.
    Project Summary: Provide a summary of the Project Description (a 
page or less) with reference to the funding request.
    Objectives and Need for Assistance: Clearly identify the physical, 
economic, social, financial, institutional, and/or other problem(s) 
requiring a solution. The need for assistance must be demonstrated and 
the principal and subordinate objectives of the project must be clearly 
stated; supporting documentation, such as letters of support and 
testimonials from concerned interests other than the applicant, may be 
included. Any relevant data based on planning studies should be 
included or referred to in the endnotes/footnotes. Incorporate 
demographic data and participant/beneficiary information, as needed. In 
developing the Project Description, the applicant should provide 
information on the total range of projects currently being conducted 
and supported (or to be initiated) to ensure they are within the scope 
of the program announcement.
    Results or Benefits Expected: Identify the results and benefits to 
be derived by the community and its members. For example, applicants 
are encouraged to describe the qualitative and quantitative data 
collected, how this data will measure progress towards the stated 
results or benefits, and how performance indicators under economic and 
social development and governance projects can be monitored, evaluated 
and verified.
    Approach: Outline a plan of action that describes the scope and 
detail of how the proposed work will be accomplished. Account for all 
functions or activities identified in the application. Cite factors, 
which might accelerate or decelerate the work and state your reason for 
taking the proposed approach rather than others. Describe any unusual 
features of the project such as design or technological innovations, 
reductions in cost or time, extraordinary social and community 
involvement or ease of project replication by other tribes and Native 
organizations. List organizations, cooperating entities, consultants, 
or other key individuals who will work on the project along with a 
short description of the nature of their effort or contribution. 
Provide quantitative monthly or quarterly projections of the 
accomplishments to be achieved for each function or activity in such 
terms as the number of people served and the number of activities 
accomplished. Examples of these activities would be the number of 
businesses started or expanded, the number of jobs created or retained, 
the number of people trained, the number of youth, couples or families 
assisted or the number elders participating in the activity during that 
reporting period. When accomplishments cannot be quantified by activity 
or function, list them in chronological order to show the dates and 
schedule of accomplishments. List organizations, cooperating entities, 
consultants, or other key individuals who will work on the project, as 
well as a short description of the nature of their effort or 
contribution.

[[Page 8297]]

    Organizational Profiles: Provide information on the applicant 
organization(s) and cooperating partners with organizational charts, 
financial statements, audit reports or statements from CPA/Licensed 
Public Accountants, Employer Identification Numbers, names of bond 
carriers, contact persons and telephone numbers, child care licenses 
and other documentation of professional accreditation, information on 
compliance with Federal/State/local government standards, documentation 
of experience in the program area, and other pertinent information. Any 
non-profit organization submitting an application must submit proof of 
its non-profit status in its application at the time of submission.
    Third-Party Agreements: Include written agreements between grantees 
and sub grantees or subcontractors or other cooperating entities. These 
agreements must detail scope of work to be performed, work schedules, 
remuneration, and other terms and conditions that structure or define 
the relationship.
    Budget and Budget Justification: Provide line item detail and 
detailed calculations for each budget object class identified on the 
Budget Information form. Detailed calculations must include estimation 
methods, quantities, unit costs, and other similar quantitative detail 
sufficient for the calculation to be duplicated. The detailed budget 
must also include a breakout by the funding sources identified in Block 
15 of the SF-424. Provide a narrative budget justification that 
describes how the categorical costs are derived. Discuss the necessity, 
reasonableness, and allow-ability of the proposed costs.
    Additional Information: The following are requests for additional 
information that need to be included in the application: Any non-profit 
organization submitting an application must submit proof of its non-
profit status in the application at the time of submission. The non-
profit organization shall submit one of the following (i) a reference 
to the applicant organization's listing in the Internal Revenue 
Service's (IRS) most recent list of tax-exempt organizations described 
in the IRS Code; or (ii) a copy of the currently valid IRS tax 
exemption certificate; or (iii) a statement from a State taxing body, 
State Attorney General, or other appropriate State official certifying 
that the applicant organization has a non-profit status and none of the 
net earnings accrue to any private shareholders or individuals; or (iv) 
a certified copy of the organization's certificate of incorporation or 
similar document that clearly establishes non-profit status; or (v) any 
of the items in the subparagraphs immediately above for a State or 
national parent organization and a statement signed by the parent 
organization that the applicant organization is a local non-profit 
affiliate. Organizations incorporating in American Samoa are cautioned 
that the Samoan government relies exclusively upon IRS determinations 
of non-profit status; therefore, articles of incorporation approved by 
the Samoan government do not establish non-profit status for the 
purpose of ANA program eligibility.
    General: The following guidelines are for preparing the budget and 
budget justification. Both Federal and non-Federal resources shall be 
detailed and justified in the budget and narrative justification. For 
purposes of preparing the budget and budget justification, ``Federal 
resources'' refers only to the ACF grant for which you are applying. 
Non-Federal resources are all other Federal and non-Federal resources. 
It is suggested that budget amounts and computations be presented in a 
columnar format: First column, object class categories; second column, 
Federal budget; next column(s), non-Federal budget(s); and last column, 
total budget. The budget justification should be a narrative.
     Personnel: The description of the costs of 
employee salaries and wages. Identify the project director or principal 
investigator, if known. For each staff person, provide the title, time 
commitment to the project (in months), or time commitment to the 
project (as a percentage or full-time equivalent), annual salary, grant 
salary, wage rates, etc. Do not include the costs of consultants or 
personnel costs of delegate agencies or of specific project(s) or 
businesses to be financed by the applicant.
     Fringe Benefits: Costs of employee fringe 
benefits unless treated as part of an approved indirect cost rate. 
Provide a breakdown of the amounts and percentages that comprise fringe 
benefit costs such as health insurance, FICA, retirement insurance, 
taxes, etc.
     Travel: Costs of project-related travel by 
employees of the applicant organization (does not include costs of 
consultant travel). Justification: For each trip, show the total number 
of traveler(s), travel destination, duration of trip, per diem, mileage 
allowances, if privately owned vehicles will be used, and other 
transportation costs and subsistence allowances. Travel costs for key 
staff to attend ACF-sponsored workshops should be detailed in the 
budget.
     Equipment: Equipment means an article of 
nonexpendable, tangible personal property having a useful life of more 
than one year and an acquisition cost, which equals or exceeds the 
lesser of (a) the capitalization level established by the organization 
for the financial statement purposes, or (b) $5,000. (Note: Acquisition 
cost means the net invoice unit price of an item of equipment, 
including the cost of any modifications, attachments, accessories, or 
auxiliary apparatus necessary to make it usable for the purpose for 
which it is acquired. Ancillary charges, such as taxes, duty, 
protective in-transit insurance, freight, and installation shall be 
included in or excluded from acquisition cost in accordance with the 
organization's regular written accounting practices.). Justification: 
For each type of equipment requested, provide a description of the 
equipment, the cost per unit, the number of units, the total cost, and 
a plan for use on the project, as well as use or disposal of the 
equipment after the project ends. An applicant organization that uses 
its own definition for equipment should provide a copy of its policy or 
section of its policy, which includes the equipment definition.
     Supplies: Costs of all tangible personal 
property other than that included under the Equipment category. 
Justification: Specify general categories of supplies and their costs. 
Show computations and provide other information that supports the 
amount requested.
     Contractual: Costs of all contracts for services 
and goods except for those, which belong under other categories such as 
equipment, supplies, construction, etc. Third-party evaluation 
contracts (if applicable) and contracts with secondary recipient 
organizations, including delegate agencies and specific project(s) or 
businesses to be financed by the applicant, should be included under 
this category. Justification: All procurement transactions shall be 
conducted in a manner to provide, to the maximum extent practical, open 
and free competition. Recipients and sub-recipients, other than States 
that are required to use Part 92 procedures, must justify any 
anticipated procurement action that is expected to be awarded without 
competition (sole source) and exceed the simplified acquisition 
threshold fixed at 41 U.S.C. 403(11) (currently set at $100,000.). 
Recipients may be required to make available to ANA pre-award review 
and procurement documents, such as request for proposals or invitations 
for bids, independent cost estimates, etc. Note: Whenever the applicant 
intends to

[[Page 8298]]

delegate part of the project to another agency, the applicant must 
provide a detailed budget and budget narrative for each delegate 
agency, by agency title, along with the required supporting information 
referred to in these instructions.
     Other: Enter the total of all other costs. Such 
costs, where applicable and appropriate, may include but are not 
limited to insurance, food, medical and dental costs (noncontractual), 
professional services costs, space and equipment rentals, printing and 
publication, computer use, training costs, such as tuition and 
stipends, staff development costs, and administrative costs. 
Justification: Provide computations, a narrative description, and a 
justification for each cost under this category.
     Indirect Charges: Total amount of indirect 
costs. This category should be used only when the applicant currently 
has an indirect cost rate approved by the Department of the Interior, 
Department of Labor, the Department of Health and Human Services (HHS), 
or other Federal agency. Justification: An applicant that will charge 
indirect costs to the grant must enclose a copy of the current rate 
agreement. If the applicant organization is in the process of initially 
developing or renegotiating a rate, it should immediately upon 
notification that an award will be made, develop a tentative indirect 
cost rate proposal based on its most recently completed fiscal year in 
accordance with the principles set forth in the cognizant agency's 
guidelines for establishing indirect cost rates, and submit it to the 
cognizant agency. Applicants awaiting approval of their indirect cost 
proposals may also request indirect costs. It should be noted that when 
an indirect cost rate is requested, those costs included in the 
indirect cost pool should not also be charged as direct costs to the 
grant. Also, if the applicant is requesting a rate which is less than 
what is allowed under the program, the authorized representative of the 
applicant organization must submit a signed acknowledgement that the 
applicant is accepting a lower rate than allowed.
     Program Income: The estimated amount of income, 
if any, expected to be generated from this project. Justification: 
Describe the nature, source, and anticipated use of program income in 
the budget or refer to the pages in the application, which contain this 
information.
     Non-Federal Resources: Amounts of non-Federal 
resources that will be used to support the project as identified in 
Block 15 of the SF-424. Justification: The firm commitment of these 
resources must be documented and submitted with the application in 
order to be given credit in the review process. A detailed budget must 
be prepared for each budget period.
     Total Direct Charges, Total Indirect Charges, 
and Total Project Costs
Evaluation Criteria: ANA
    Approach (25 Points). The Applicant's narrative should be clear and 
concise. The applicant should provide a detailed project description 
with goals and objectives. It should discuss the project strategy and 
implementation plan over the project period. Applicant should describe 
the project strategy using the Objective Work Plan (OWP). In the OWP, 
the applicant should identify the project objectives, time frames, 
proposed activities, outcomes, and evaluation activity, as well as the 
individuals responsible for completing the objectives and performing 
the activities. Applicant should summarize how the project description, 
objective(s), approach, strategy and implementation plan are inter-
related. The applicant should also include the names and activities of 
any organizations, consultants, or other key individuals who will 
contribute to the project.
    The applicant should discuss the planning and/or consultation 
efforts undertaken, and the proposed objectives and activities that 
reflect the language needs of the local community. The applicant 
explains how elders and other community members are involved in the 
development of the language goals and strategies.
    The Applicant should discuss any Leveraged Resources (see 
Definitions) used to strengthen and broaden the impact of the proposed 
project. The Applicant should discuss commitments and contributions 
from other entities will enhance the project. Applicant should provide 
``Letters of Commitment'' that identify the time, dollar amount, and 
activity to be accomplished through partnerships. Applicants should 
discuss the relationship of non-ANA funded activities to those 
objectives and activities that will be funded with ANA grant funds. 
(Letters of Commitment are included in the Appendix).
    Objectives and Need for Assistance (20 Points). Applicant should 
show a clear relationship between the proposed project, the strategy 
and community's long-range goals. The need for assistance should 
clearly identify the physical, economic, social, financial, 
governmental, and institutional challenges and problem(s) requiring a 
solution that supports the funding request. Describe the community (see 
Definitions) to be affected by the project and the community 
involvement in the project. The Applicant should describe the 
community's long-range goals, and the community planning process and 
how the project supports these goals. Discuss the geographic location 
of the project and where the project and grant will be administered.
    Applications from National American Indian and Native American 
organizations must clearly demonstrate a need for the project, explain 
how the project originated, and discuss the community-based program 
delivery strategy of the project, identify and describe the intended 
beneficiaries, describe and relate the actual project benefits to the 
community and organization, and describe a community-based program 
delivery system. National Indian and Native organizations should 
describe their membership and define how the organization operates, and 
demonstrates native community and/or Tribal government support for the 
project. The type of community served will determine the type of 
documentation necessary.
    The applicant fully describes the status of Native American 
language(s) in the community. Since obtaining this data may be part of 
the planning grant application being reviewed, applicants can meet this 
requirement by explaining their current language status and providing a 
detailed description of any circumstances or barriers, which have 
prevented the collection of community language data. If documentation 
exists, describe it in terms of current language status.
    Applicants should discuss and present objectives and goals to be 
achieved and evaluated at the end of each budget period. Proposed 
project objectives support the identified need and should be 
measurable.
    Organizational Profile (20 Points). Provide information on the 
management structure of the Applicant and the organizational 
relationships with its cooperating partners. Include organizational 
charts that indicate how the proposed project will fit in the existing 
structure. Describe the applicant's capabilities such as the 
administrative structure, and its ability to administer a project of 
the proposed scope and its capacity to fulfill the implementation plan.
    If the applicant proposes to enter into a partnership arrangement 
with a school, college or university, documentation of this commitment 
must be included in the application.

[[Page 8299]]

    Applicants are required to affirm that they will credit the 
Administration for Native Americans, and reference the ANA funded 
project on any audio, video, and/or printed materials developed in 
whole or in part with ANA funds.
    Applicants should list all current sources of federal funding, the 
agency, purpose, amount, and provide the most recent certified signed 
audit letter for the organization to be included in Part One of the 
application. If the applicant has audit exceptions, these issues should 
be addressed.
    Applicants should provide ``staffing and position data'' to include 
a proposed staffing pattern for the project where the applicant 
highlights the new project and staff. Positions discussed in this 
section must match the positions identified in the Objective Work Plan 
and in the proposed budget. Note: Applicants are strongly encouraged to 
give preference to qualified Native Americans in hiring project staff 
and in contracting services under an approved ANA grant. Applicant 
should provide a paragraph of the duties and skills required for the 
proposed staff and a paragraph on qualifications and experience of 
current staff. Full position descriptions are required to be submitted 
and included in the Appendix. Applicant should explain how the current 
and future staff will manage the proposed project. Brief biographies of 
key positions or individuals should be included.
    Results or Benefits Expected (20 Points). In this section the 
applicant should discuss the ``Performance Indicators'' (see 
Definitions) and the benefits expected as a result of this project. 
Performance indicators identify qualitative and quantitative data 
directly associated with the project. Each applicant should submit five 
indicators to support the applicant's project. Three performance 
indicators should be selected from the list below. Each grantee is 
required to develop two additional indicators specific to the project 
that directly support the goals and objectives. For each performance 
indicator selected the applicant should discuss the relevance of the 
data, the method for collecting the data, and the evaluation process. 
Performance indicators will be reported to ANA in the grantee's 
quarterly report. For Category I applications, three of the five 
performance indicators required, will be selected from the following 
list: (1) The type(s) of assessments used; (2) the number of community 
meetings held to engage the public; (3) the number of communities 
surveyed; (4) the number of surveys distributed and number returned; 
(5) identify methods of assessment used; and (6) the number of 
children, youth, families or elders involved.
    The applicant will indicate how it will measure the success of the 
separate project components and the project as a whole. The applicant 
should describe how the success of the project would be evaluated and 
verified by an independent program monitoring and evaluation team. 
Applicant should provide a narrative on the specific performance 
indicators that can be analyzed, measured, monitored, and evaluated. 
Relate these performance indicators to the project goals, objectives, 
and outcomes. Project outcomes support the identified need and should 
be measurable.
    Budget and Budget Justification/Cost Effectiveness (10 Points). 
Budget and Budget Justification: An applicant must submit an itemized 
budget detailing the applicant's Federal and non-Federal share and 
citing source(s) of funding. A budget narrative describing the line 
item budget should be included. The budget should include a line item 
justification for each Object Class Category listed under Section B--
``Budget Categories'' of the ``Budget Information-Non Construction 
Programs on the SF 424A form. The budget should include the necessary 
details to facilitate the determination of allowable costs and the 
relevance of these costs to the proposed project.
    Applicant should briefly explain its operational budget and any 
additional anticipated funding (including unique financial 
circumstances, with potential impact on the project such as upcoming 
monetary or land settlements), and how the proposed project fits in the 
overall budget.
    The non-federal budget share should identify the source and be 
supported by letters of commitment. Letters of commitment (see 
Definitions) are binding when they specifically state the nature, the 
amount, and conditions under which another agency or organization will 
support a project funded with ANA funds. These resources may be human, 
natural, or financial, and may include other Federal and non-Federal 
resources. For example, a letter from another Federal agency or 
foundation pledging a commitment of $200,000 in construction funding to 
complement proposed ANA funded pre-construction activity is evidence of 
a firm funding commitment. Statements that additional funding will be 
sought from other specific sources are not considered a binding 
commitment of outside resources. Letters of Support merely express 
another organization's endorsement of a proposed project. Support 
letters are not binding commitment letters. They do not factually 
establish the authenticity of other resources and do not offer or bind 
specific resources to the project.
    If an applicant plans to charge or otherwise seek credit for 
indirect costs in its ANA application, a current copy of its Indirect 
Cost Rate Agreement should be included in the application, with all 
cost broken down by category so ANA reviewers can determine what is 
included in the indirect cost pool. Applicants that do not submit a 
current Indirect Cost Rate Agreement, may not be able to claim the 
allowable cost, may have the grant award amount reduced, or result in a 
delay in grant award.
    Applicants are strongly encouraged to include sufficient funds for 
principal representatives, such as the chief financial officer or 
project director from the applicant organization to travel to one ANA 
post-award grant training and technical assistance workshop. This 
expenditure is allowable for new grant recipients and optional for 
grantees that have had previous ANA grant awards, and will be 
negotiated upon award. Applicants may also include costs to travel to 
an ANA grantee conference.
    Cost Effectiveness: This criterion reflects ANA's concern with 
ensuring that the expenditure of its limited resources yields the 
greatest benefit possible in achieving the preservation of Native 
American languages. Applicants demonstrate this by: summarizing 
partnerships and the efficient use of leveraged resources; explaining 
the impact on the identified community through measurable project 
outcomes; and presenting a project that is completed, or self-
sustaining or supported by other than ANA funds by the end of the 
project period.
    Introduction and Project Summary/Project Abstract (5 Points). Using 
the ANA Project Abstract, the applicant should provide a Project 
Introduction. The Introduction will provide the reader an overview and 
some details of the proposed project. This is where the project is 
introduced to the peer review panel. Identify the name of the 
applicant, location of the community to be served by the proposed 
project, the project activities, amount requested, amount of matching 
funds to be provided, the length of time required to accomplish the 
project, and the outcomes or outputs to be achieved.

2. Review and Selection Process

    Initial Screening: Each application submitted under this program 
announcement will undergo a pre-

[[Page 8300]]

review screening to determine if (a) the application was received by 
the Program Announcement closing date; (b) the application was 
submitted in accordance with Section IV, ``Application and Submission 
Information''; (c) the applicant is eligible for funding in accordance 
with Section III of this program announcement; (d) the applicant has 
submitted the proper support documentation such as proof of non-profit 
status, resolutions, and required government forms; (e) an authorized 
representative has signed the application; and (f) applicant has a DUNS 
number. An application that fails to meet one of the above elements 
will be determined to be incomplete and excluded from the competitive 
review process. Applicants, with incomplete applications, will be 
notified by mail within 30 business days from the closing date of this 
program announcement. ANA staff cannot respond to requests for 
information regarding funding decisions prior to the official applicant 
notification. After the Commissioner has made decisions on all 
applications, unsuccessful applicants will be notified in writing 
within 90 days. If pertinent, the notification will present the 
application weaknesses identified during the review process. Applicants 
are not ranked based on general financial need. Applicants, who are 
initially excluded from competition because of ineligibility, may 
appeal the decision. Applicants may also appeal an ANA decision that an 
applicant's proposed activities are ineligible for funding 
consideration. The appeals process is stated in the final rule 
published in the Federal Register on August 19, 1996 (61 FR 42817 and 
45 CFR part 1336, subpart C).
    Competitive Review Process: Applications that pass the initial 
screening process will be analyzed, evaluated and rated by an 
independent review panel on the basis of the evaluation criteria 
specified below. The evaluation criteria were designed to analyze and 
assess the quality of a proposed community-based project, the 
likelihood of its success, and the ability to monitor and evaluate 
community impact and long-term results. The evaluation criteria and 
analysis are closely related and are wholly considered in judging the 
overall quality of an application. In addition, the evaluation criteria 
will standardize the review of each application and distribute the 
number of points more equitably. Applications will be evaluated in 
accordance with the program announcement criteria and ANA's program 
areas of interest. A determination will be made as to whether the 
proposed project is an effective use of federal funds.
    Application Review Criteria: ANA has expanded the review criteria 
to allow for a more equitable distribution of points during the 
application review and competition process. The use of the six criteria 
distributes the number of points more equitably. Based on the ACF 
Uniform Project Description, ANA's criteria categories are Project 
Introduction; Objectives and Need for Assistance; Project Approach; 
Organizational Capacity; Results and Benefits Expected; and Budget and 
Budget Narrative.
    As non-Federal reviewers will be used, applicants have the option 
of omitting from the application copies (not original) specific salary 
rates or amounts for individuals specified in the application budget 
and Social Security Numbers, if otherwise required for individuals. The 
copies may include summary salary information.
    Application Consideration: The Commissioner's funding decision is 
based on: an analysis of the application by the review panel, panel 
review scores and comments; an analysis by ANA staff and review of 
previous ANA grant award performance (such as timely reporting and 
successful grant close-out); comments of State and Federal agencies 
having contract and grant performance related information; and other 
interested parties. The Commissioner makes grant awards consistent with 
the purpose of the Native American Programs Act (NAPA), all relevant 
statutory and regulatory requirements, this program announcement, and 
the availability of appropriated funds. The Commissioner reserves the 
right to award more, or less, than the funds described or under such 
circumstances as may be deemed to be in the best interest of the 
federal government. Applicants may be required to reduce the scope of 
projects based on the amount of approved award.

VI. Award Administration Information

1. Award Notice

    Approximately 120 days after the application due date, the 
successful applicants will be notified by mail through the issuance of 
a Financial Assistance Award document which will set forth the amount 
of funds granted, the terms and conditions of the grant, the effective 
date of the grant, the budget period for which initial support will be 
given, the non-Federal share to be provided and the total project 
period for which support is contemplated. The Financial Assistance 
Award will be signed by the Grants Officer and sent to the applicants 
Authorizing Official.
    Organizations whose applications will not be funded will be 
notified in writing.

2. Administrative and National Policy Requirements

    45 CFR part 74, 45 CFR part 92, 45 CFR part 1336, subpart C, and 42 
U.S.C. 2991 et seq.--Native American Programs Act of 1974.
    Paperwork Reduction Act of 1995 (Pub. L. 104-13): Public reporting 
burden for this collection of information is estimated to average 120 
hours per response, including the time for reviewing instructions, 
gathering and maintaining the data needed and reviewing the collection 
information. The project description is approved under OMB control 
number 0970-0139 which expires 3/31/04. The Survey on Ensuring Equal 
Opportunity for Applicants form is approved under OMB control number 
1890-0014 which expires 1/31/06.

3. Reporting Requirements

    Programmatic Reports: Quarterly.
    Financial Reports: Quarterly.
    Special Reporting Requirements: An original and two copies of each 
performance report and financial status report must be submitted to the 
Grants Officer. Failure to submit these reports when required will mean 
the grantee is non-compliant with the terms and conditions of the grant 
award and subject to administrative action or termination. Performance 
reports are submitted 30 days after each quarter (3-month intervals) of 
the budget period. The final performance report, due 90 days after the 
project period end date, shall cover grantee performance during the 
entire project period. All grantees shall use the SF 269 (Long Form) to 
report the status of funds. Financial Status Reports are submitted 30 
days after each quarter (3-month intervals) of the budget period. The 
final report shall be due 90 days after the end of the project period.

VII. Agency Contacts

    Program Office Contact: ANA Applicant Help Desk, 370 L'Enfant 
Promenade, SW., Aerospace Building 8th Floor-West, Washington, DC 
20447-0002, Telephone: 202-690-7776 or toll-free at 1-877-922-9262, E-
mail: [email protected].
    Grants Management Office Contact: Lois B. Hodge, 370 L'Enfant 
Promenade, SW., Aerospace Building 8th Floor-West, Washington, DC 
20447-0002,

[[Page 8301]]

Telephone: (202) 401-2344, E-mail: [email protected].

VIII. Other Information

    Training and Technical Assistance: All potential ANA applicants are 
eligible to receive training and technical assistance in the Native 
Language program area. Prospective applicants should check ANA's Web 
site for training and technical assistance dates and locations, or 
contact the ANA Help Desk at 1-877-922-9262. Due to the new application 
and program additions and modifications, ANA strongly encourages all 
prospective applicants to participate in free pre-application training.

Program Area 2

Native Language Preservation and Maintenance (Category II: Design and/
or Implementation Grants)
    The purposes of Design and/or Implementation Grants are so Tribes 
or communities may design and/or implement a language program to 
achieve their long-range goal(s) and to accommodate the Tribe or 
community in reaching their long-term language goal(s).
    Program Areas of Interest under Category II include:
     Projects that produce culturally relevant 
printed stories for children on mental and physical disabilities using 
the Native language of the community.
     Establish and/or support of a community language 
project to bring older and younger Native Americans together to 
facilitate and encourage the teaching of Native American language 
skills from one generation to another;
     Establish and/or support training projects to 
teach Native American languages or to serve as interpreters or 
translators of Native languages;
     Projects that develop, print, and/or disseminate 
materials to be used for the teaching and enhancement of Native 
American languages;
     Projects that implement an immersion model, 
mentor, or incorporate distance learning for the teaching of the Native 
language.
     Projects to distribute or broadcast Native 
languages;
     Establish and/or support training projects to 
produce or participate in, television, radio or other media forms, to 
be broadcast in Native American languages;
     Projects that compile, transcribe and perform 
analysis of oral testimony in order to record and preserve the 
language; and,
     Project that purchase specialized equipment 
(including audio and video recording equipment, computers, and 
software) necessary to achieve the project objectives. The applicant 
must fully justify the need for this equipment and explain how it will 
be used to achieve the project objectives.

II. Award Information

    Funding Instrument Type: Grant.
    Anticipated Total Program Area 2 Funding: $1,000,000.
    Anticipated Number of Awards: 10-20.
    Average Projected Award Amount: $25,000 to $175,000.
    Length of Project Period: 12, 17, 24, or 36 months.
    Ceiling on Amount of Individual Awards: $175,000.
    An application that exceeds the upper value of the dollar range 
specified will be considered ``non-responsive'' and be returned to the 
applicant without further review.
    Floor Amount: $25,000.

III. Eligibility Information

1. Eligible Applicants

     Federally recognized Indian Tribes;
     Consortia of Indian Tribes;
     Incorporated non-Federally recognized Tribes;
     Incorporated non-profit multi-purpose community-
based Indian organizations;
     Urban Indian Centers;
     National or regional incorporated non-profit 
Native American organizations with Native American community-specific 
objectives;
     Alaska Native villages, as defined in the Alaska 
Native Claims Settlement Act (ANSCA) and/or non-profit village 
consortia;
     Incorporated non-profit Alaska Native multi-
purpose community based organizations;
     Non-profit Alaska Native Regional Corporations/
Associations in Alaska with village specific projects.
     Non-profit Native organizations in Alaska with 
village specific projects;
     Public and non-profit private agencies serving 
Native Hawaiians;
     Public and non-profit private agencies serving 
native peoples from Guam, American Samoa, or the Commonwealth of the 
Northern Mariana Islands (the populations served may be located on 
these islands or in the continental United States);
     Tribally-controlled Community Colleges, 
Tribally-controlled Post-Secondary Vocational Institutions, and 
colleges and universities located in Hawaii, Guam, American Samoa or 
the Commonwealth of the Northern Mariana Islands which serve Native 
peoples; and
     Non-profit Alaska Native community entities or 
Tribal governing bodies (Indian Reorganization Act or Traditional 
Councils) as recognized by the Bureau of Indian Affairs.
    Organizations in Palau are not longer eligible for assistance from 
ANA. (Legal authority: 48 U.S.C 1931).
    Additional Information on Eligibility: Please refer to section I 
``Funding Opportunity Description'' to review general ANA 
Administrative Policies for any applicable statutory policies 
pertaining to application eligibility.
    In support of the Presidential Executive Orders on Asian American 
and Pacific Islanders, Community-Based Alternatives for Individuals 
With Disabilities, and Faith-Based and Community Organizations, ANA 
encourages greater participation from Hawaiian and Pacific Islander 
communities, encourages Native communities to address the needs of 
people with disabilities, and invites eligible faith-based and 
community organizations to apply. This program announcement will 
emphasize community-based, locally designed projects. This emphasis 
will increase the number of grants to local community organizations and 
expand the number of partnerships among locally based non-profit 
organizations. ANA will accept applications from multiple organizations 
in the same geographic area. Previously, under each competitive program 
area, ANA accepted one application that served or impacted a 
reservation, Tribe or Native American community. The reason for this 
change is to expand and support large Native American rural and urban 
communities that provide a variety of services in the same geographic 
area. Although Tribes are limited to three simultaneous ANA grants 
(SEDS, Language and Environmental) at any one time, this clarification 
allows other community based organizations to apply for ANA funding, 
provided the objectives and activities do not duplicate currently 
funded projects serving the same geographic area.
    Proof of Non-Profit Status: Any non-profit organization submitting 
an application must submit proof of its non-profit status in its 
application at the time of submission. The non-profit agency can 
accomplish this by providing:
     A reference to the applicant organization's 
listing in the Internal Revenue Service's (IRS) most recent list of 
tax-exempt organizations described in the IRS Code; or
     A copy of the currently valid IRS tax exemption 
certificate; or

[[Page 8302]]

     A statement from a State taxing body, State 
Attorney General, or other appropriate State official certifying that 
the applicant organization has a non-profit status and none of the net 
earnings accrue to any private shareholders or individuals; or
     A certified copy of the organization's 
certificate of incorporation or similar document that clearly 
establishes non-profit status; or
     any of the items in the subparagraphs 
immediately above for a State or national parent organization and a 
statement signed by the parent organization that the applicant 
organization is a local non-profit affiliate.
    Organizations incorporating in American Samoa are cautioned that 
the Samoan government relies exclusively upon IRS determinations of 
non-profit status; therefore, articles of incorporation approved by the 
Samoan government do not establish non-profit status for the purpose of 
ANA program eligibility
    Resolution: Applicant is required to include a current signed 
Resolution (a formal decision voted on by the official governing body) 
in support of the project for the entire project period. The Resolution 
must indicate who is authorized to sign documents and negotiate on 
behalf of the Tribe or organization. The Resolution should indicate 
that the community was involved in the project planning process, and 
indicate the specific dollar amount of any non-Federal matching funds 
(if applicable).

2. Cost Sharing or Matching

    Grantees must provide at least 20 percent of the total approved 
cost of the project. The total approved cost of the project is the sum 
of the ACF share and the non-federal share. The required match can be 
computed by dividing total Federal funds by 80 percent for total 
project costs then subtracting the Federal portion. The remainder is 
the required match. Therefore, a project requesting $100,000 in Federal 
funds (per budget period) must provide a match of at least $ 25,000 
($100,000/80% = $125,000 - $100,000 = $25,000). Grantees must be able 
to verify commitments of the non-Federal resources. Failure to provide 
the non-Federal share match will result in the disallowance of Federal 
funding commitment.
    Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for 
funding under this announcement. A request for a waiver of the non-
Federal share requirement may be submitted in accordance with 45 CFR 
1336.50(b) (3) of the Native American Program regulations. Applications 
originating from American Samoa, Guam, or the Commonwealth of the 
Northern Mariana Islands are covered under section 501(d) of Public Law 
95-134, as amended (48 U.S.C. 1469a) under which HHS waives any 
requirement for matching funds under $200,000 (including in-kind 
contributions). For ANA grants under this announcement there is no 
match required for these insular areas.

3. Other (If Applicable)

    DUNS Number: On June 27, 2003, the Office of Management and Budget 
published in the Federal Register a new Federal policy applicable to 
all Federal grant applicants after giving notice in the Federal 
Register on June 27, 2002 and opportunity for public comment. The 
policy requires all Federal grant applicants to provide a Dun and 
Bradstreet Data Universal Numbering System (DUNS) number when applying 
for Federal grants or cooperative agreements on or after October 1, 
2003. The DUNS number will be required whether an applicant is 
submitting a paper application or using the government-wide electronic 
portal (www.Grants.Gov). A DUNS number will be required for every 
application for a new award or renewal/continuation of an award, 
including applications or plans under mandatory grant programs, 
submitted on or after October 1, 2003. A DUNS number may be acquired at 
no cost by calling the dedicated toll-free DUNS number request line on 
1-866-705-5711 or you may request a number on-line at http://www.dnb.com.
    Applicants are cautioned that the ceiling for individual awards is 
$175,000. Applications exceeding the $175,000 threshold will be 
returned without review.
    Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for 
funding under this announcement.

IV. Application and Submission Information

1. Address To Request Application Package

    The ANA regional Training and Technical Assistance providers at:
    Region I: AL, AR, CT, DC, DE, FL, GA, IA, IL, IN, KS, KY, LA, MA, 
MD, ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NY, OH, OK, PA, RI, SC, SD, 
TN, TX, VA, VT, WI, W.VA.
    Native American Management Services, Inc., 6858 Old Dominion Drive, 
Suite 302, McLean, Virginia 22101, Toll Free: 888-221-9686, (703) 821-
2226 x-234, Fax: (703) 821-3680, Kendra King-Bowes, Project Manager, E-
mail: [email protected], www.anaeastern.org.
    Region II: AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY.
    ACKCO, Inc., 2214 N. Central, Suite 250, Phoenix, Arizona 
85004, Toll Free: 800-525.2859, (602) 253-9211, Fax (602) 253-9135, 
Theron Wauneka, Project Manager, E-mail: [email protected], 
www.anawestern.com.
    Region III: Alaska.
    Native American Management Services, Inc., 11723 Old Glenn Highway, 
Suite 201, Eagle River, Alaska 99577, Toll Free 877-770-6230, (907) 
694-5711, Fax (907) 694-5775, P.J. Bell, Project Manager, E-mail: 
[email protected], www.anaalaska.org.
    Region IV: American Samoa (AS), Guam, HI, Commonwealth of Northern 
Mariana Islands (CNMI).
    Council for Native Hawaiian Advancement, 33 South King Street, 
Suite 513, Honolulu, Hawaii 96813, Toll-Free 800-709-2642, (808) 521-
5011, Fax: (808) 521-4111, Jade Danner, Project Manager, E-mail: 
[email protected], www.anapacific.org.

2. Content and Form of Application Submission

    Please refer to section I ``Funding Opportunity Description'' to 
review general ANA Administrative Policies for any applicable statutory 
policies pertaining to application content and form.
    Application Submission: An original and two copies of the complete 
application are required. The original copy must include all required 
forms, certifications, assurances, and appendices, be signed by an 
authorized representative, have original signatures, and be submitted 
unbound. The two additional copies of the complete application must 
include all required forms, certifications, assurances, and appendices 
and must also be submitted unbound. Applicants have the option of 
omitting from the application copies (not the original) specific salary 
rates or amounts for individuals specified in the application budget. A 
complete application for assistance under this Program Announcement 
consists of Three Parts. Part One is the SF 424, Required Government 
Forms, and other required documentation. Part Two of the application is 
the project substance of the application. This section of the 
application may not exceed 45 pages. Part Three of the application is 
the

[[Page 8303]]

Appendix. This section of the application may not exceed 20 pages (the 
exception to this 20 page limit applies only to projects that require, 
if relevant to the project, a Business Plan or any Third-Party 
Agreements).
    Electronic Submission: While ACF does have the capability to 
receive program announcement applications electronically through 
Grants.gov, electronic submission of applications will not be available 
for this particular announcement. There are required application 
form(s) specific to ANA that have not yet received clearance from 
Grants.gov. While electronic submission of applications may be 
available in the next fiscal year for this program, no electronic 
submission of applications will be accepted for this announcement this 
year as they would be missing those required ANA forms and be 
considered incomplete.
    Organization and Preparation of Application: Due to the intensity 
and pace of the application review and evaluation process, ANA strongly 
recommends applicants organize, label, and insert required information 
in accordance with Part One, Part Two, and Part Three as presented 
below. The application should begin with the information requested in 
Part One. Utilizing this format will ensure all information submitted 
to support an applicant's request for funding is thoroughly reviewed. 
Deviation from this suggested format may reduce the applicant's ability 
to receive maximum points, which are directly related to ANA's funding 
review decisions.
    ANA Application Format: ANA Application Format: ANA will now 
require all applications to be labeled with a Section Heading in 
compliance with the format provided in the program announcement. This 
format applies to all applicants submitting applications for funding. 
All pages submitted (including Government Forms, certifications and 
assurances) should be numbered consecutively. The paper size shall be 
8\1/2\ x 11 inches, line spacing shall be a space and a half (1.5 line 
spacing), printed only on one side, and have a half-inch margin on all 
sides of the paper. The font size should be no smaller than 12-point 
and the font type shall be Times New Roman. These requirements do not 
apply to the project Abstract Form, Letters of Commitment, the Table of 
Contents, and the Objective Work Plan.
    Forms and Assurances: The project description should include all 
the information requirements described in the specific evaluation 
criteria outlined in the program announcement under Part V. In addition 
to the project description, the applicant needs to complete all the 
standard forms required for making applications for awards under this 
announcement. Applicants requesting financial assistance for non-
construction projects must file the Standard Form 424B, ``Assurances: 
Non-Construction Programs.'' Applicants must sign and return the 
Standard Form 424B with their applications. Applicants must provide a 
certification regarding lobbying when applying for an award in excess 
of $100,000. Applicants must sign and return the certification with 
their applications. Applicants must disclose lobbying activities on the 
Standard Form LLL when applying for an award in excess of $100,000. 
Applicants who have used non-Federal funds for lobbying activities in 
connection with receiving assistance under this announcement shall 
complete a disclosure form, if applicable, with their applications. The 
forms (Forms 424, 424A-B; and Certifications may be found at: 
www.acf.hhs.gov/programs/ofs/forms.htm. Fill out Standard Forms 424 and 
424A and the associated certifications and assurances based on the 
instructions on the forms.
    Survey: Private, non-profit organizations are encouraged to submit 
with their applications the survey located under ``Grant Related 
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant 
Applicants'' at www.acf.hhs.gov/programs/ofs/forms.htm. (OMB No. 1890-
0014 Exp. 1/31/06).

3. Submission Date and Time

    The Application must be received at the address below by 4:30 p.m. 
(Eastern Standard Time) on or before April 2, 2004.
    Deadline: Mailed applications shall be considered as meeting an 
announced deadline if received on or before the deadline time and date 
at the U.S. Department of Health and Human Services, Administration for 
Children and Families, Office of Grants Management, Division of 
Discretionary Grants, 370 L'Enfant Promenade, SW., Washington, DC 
20447. This address must appear on the envelope/package containing the 
application with the note ``Attention: Lois B. Hodge''. Applicants are 
cautioned that express/overnight mail services do not always deliver as 
agreed.
    Hand Delivery: The Application shall be considered as meeting an 
announced deadline if received on or before the deadline date, between 
the hours of 8 a.m. to 4:30 p.m., Monday through Friday (excluding 
Federal holidays). Applications may be delivered to U.S. Department of 
Health and Human Services, Administration for Children and Families, 
Office of Grants Management, Division of Discretionary Grants, ACF Mail 
Room, Second Floor Loading Dock, Aerospace Center, 901 D Street, SW., 
Washington, DC 20024. This address must appear on the envelope/package 
containing the application with the note ``Attention: Lois B. Hodge''. 
Applicants are cautioned that express/overnight mail services do not 
always deliver as agreed.
    Late Applications: Applications that do not meet the Deadline 
criteria above will be considered late applications. ACF will notify 
each late applicant that its application will not be considered for 
review in the current competition.
    Extension of Deadline: ACF may extend application deadlines when 
circumstances such as acts of God (floods, hurricanes, etc.) occur, 
when there are widespread disruptions of mail service. Determinations 
to extend or waive deadline requirements rest with the Chief Grants 
Management Officer.
    Required Forms: All requirements for submission are due on or 
before the Deadline date.

          Part One.--Federal Forms and Other Required Documents
------------------------------------------------------------------------
                                           Content and location of Part
  Part One must include the following:         One required forms,
                                          certifications, and documents
------------------------------------------------------------------------
 SF 424, SF 424A, and SF 424B..........  http://www.acf.hhs.gov/programs/ofs/forms.htm.
 Table of Contents.....................  Applicant must include a table
                                          of contents that accurately
                                          identifies the page number and
                                          where the information can be
                                          located. Table of Contents
                                          does not count against
                                          application page limit.
 Project Abstract......................  ANA Form: OMB Clearance Number
                                          0980-0204, http://www.acf.hhs.gov/programs/ana.

[[Page 8304]]

 
 Proof of Non-Profit Status............   As described in this
                                          announcement under Section
                                          ``Other Eligibility
                                          Information''.
 Resolution............................  Information for submission can
                                          be found in the Program
                                          Announcement Section ``Other
                                          Eligibility Information''.
 Documentation that the Board of         As described in this
 Directors is majority Native American,   announcement under ``ANA
 if applicant is other than a tribe or    Administrative Policies''.
 Alaska Native Village government..
 Audit Letter..........................  A Certified Public Accountant's
                                          ``Independent Auditors' Report
                                          on Financial Statement.'' This
                                          is usually only a two to three
                                          page document. (This
                                          requirement applies only to
                                          applicants with annual
                                          expenditures of $300,000 or
                                          more of federal funds).
                                          Applicant must also include
                                          that portion of the audit
                                          document that identifies all
                                          other federal sources of
                                          funding.
 Indirect Cost Agreement...............  Organizations and Tribes must
                                          submit a current indirect cost
                                          agreement (if claiming
                                          indirect costs) that aligns
                                          with the approved ANA project
                                          period. The Indirect Cost
                                          Agreement must identify the
                                          individual components and
                                          percentages that make up the
                                          indirect cost rate.
 Non-Federal Share of Waiver Request,    A request for a waiver of the
 per 45 CFR 1336.50(b).                   non-Federal share requirement
                                          may be submitted in accordance
                                          with 45 CFR 1336.50(b)(3) of
                                          the Native American Program
                                          regulations (if applicable).
 Certification regarding Lobbying        May be found at www.acf.hhs.gov/
 Disclosure of Lobbying Activities--SF    programs/ofs/forms.htm.
 LLL.
 Certification regarding Maintenance of  May be found at www.acf.hhs.gov/
 Effort.                                  programs/ofs/forms.htm.
 Environmental Tobacco Smoke             May be found at http://
 Certification.                           www.acf.hhs.gov/programs/ofs/forms.htm.
------------------------------------------------------------------------


                  Part Two--Application Review Criteria
------------------------------------------------------------------------
                                          Application review criteria--
       Part two--proposed project         This section may not exceed 45
                                                      pages
------------------------------------------------------------------------
Criteria One (5 pts)...................  Introduction and Project
                                          Summary/Project Abstract.
Criteria Two (20 pts)..................  Objectives and Need for
                                          Assistance.
Criteria Three (25 pts)................  Approach: Include an Objective
                                          Work Plan (OWP) for each year
                                          of the project period. Only
                                          one OWP form is needed for a
                                          17-month project period.
Criteria Four (20 pts).................  Organizational Capacity.
Criteria Five (20 pts).................  Results or Benefits Expected.
Criteria Six (10 pts)..................  Budget and Budget Justification
                                          Summary/Cost Effectiveness.
------------------------------------------------------------------------


                          Part Three--Appendix
------------------------------------------------------------------------
                                                  Appendix
------------------------------------------------------------------------
Part Three--Support Documentation.  This section may not exceed 20
                                     pages. Part Three includes only
                                     supplemental information or
                                     required support documentation that
                                     addresses the applicant's capacity
                                     to carry out and fulfill the
                                     proposed project. These items
                                     include: letters of agreement with
                                     cooperating entities, in-kind
                                     commitment and support letters,
                                     business plans, and a summary of
                                     the Third Party Agreements. Do not
                                     include books, videotapes, studies
                                     or published reports and articles,
                                     as they will not be made available
                                     to the reviewers, or be returned to
                                     the applicant.
------------------------------------------------------------------------

    Additional Forms: Private-non-profit organizations may submit with 
their applications the additional survey located under ``Grant Related 
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant 
Applicants''.

----------------------------------------------------------------------------------------------------------------
           What to submit               Required content       Required form or format        When to submit
----------------------------------------------------------------------------------------------------------------
Survey for Private, Non-Profit       Per required form.....  May be found on http://      By application due
 Grant Applicants.                                            www.acf.hhs.gov/programs/    date.
                                                              ofs/form.htm.
----------------------------------------------------------------------------------------------------------------

4. Intergovernmental Review

    Applications are not subject to Executive Order 12372.

5. Funding Restrictions

    ANA does not fund:
     Activities in support of litigation against the 
United States Government that are unallowable under OMB Circulars A-87 
and A-122.
     ANA has a policy of not funding duplicative 
projects or allowing any one community to receive a disproportionate 
share of the funds available for award. When making decisions on awards 
of grants the Agency will consider whether the project is essentially 
identical or

[[Page 8305]]

similar, in whole or significant part, to projects in the same 
community previously funded or being funded under the same competition. 
The Agency will also consider whether the grantee is already receiving 
funding for a SEDS, Language, or Environmental project from ANA. The 
Agency will also take into account in making funding decisions whether 
a proposed project would require funding on indefinite or recurring 
basis. This determination will be made after it is determined whether 
the application meets the requirements for eligibility as set forth in 
45 CFR part 1336, subpart C, but before funding decisions are complete.
     Projects in which a grantee would provide 
training and/or technical assistance (T/TA) to other tribes or Native 
American organizations that are otherwise eligible to apply for ANA 
funding. However, ANA will fund T/TA requested by a grantee for its own 
use or for its members' use (as in the case of a consortium), when the 
T/TA is necessary to carry out project objectives.
     The purchase of real property or construction 
because those activities are not authorized by the Native American 
Programs Act of 1974, as amended.
     Objectives or activities to support core 
administration activities of an organization. However, functions and 
activities that are clearly project related are eligible for grant 
funding. Under Alaska SEDS projects, ANA will consider funding core 
administrative capacity building projects at the village government 
level if the village does not have governing systems in place.
     Costs associated with fund raising, including 
financial campaigns, endowment drives, solicitation of gifts and 
bequests, and similar expenses incurred solely to raise capital or 
obtain contributions are unallowable under an ANA grant award.
     Major renovation or alteration because those 
activities are not authorized under the Native American Programs Act of 
1974, as amended.
     Projects originated and designed by consultants 
who provide a major role for themselves and are not members of the 
applicant organization, Tribe, or village.
     Project activities that do not further the three 
interrelated ANA goals of economic development or social development or 
governance, or meet the purpose of this program announcement.

6. Other Submission Requirements

    Submission by Mail: An Applicant must provide a complete original 
and two copies of the application with all required forms and signed by 
the authorized representative. The Application must be received at the 
address below by 4:30 PM Eastern Standard Time on or before the closing 
date. Applications should be mailed to: U.S. Department of Health and 
Human Services, Administration for Children and Families, Office of 
Grants Management, Division of Discretionary Grants, ``Attention: Lois 
B. Hodge'', 370 L'Enfant Promenade, SW., Washington, DC 20447.
    For Hand-Delivery: An Applicant must deliver a complete original 
and two copies of the application with all required forms and signed by 
the authorized representative. Applications shall be considered as 
meeting an announced deadline if received on or before the deadline 
date, between the hours of 8 a.m. to 4:30 p.m., EST, Monday through 
Friday (excluding Federal holidays). Applications may be delivered to 
the U.S. Department of Health and Human Services, Administration for 
Children and Families, Office of Grants Management, Division of 
Discretionary Grants, ACF Mail Room, Second Floor Loading Dock, 
Aerospace Center, 901 D Street, SW., Washington, DC 20024. This address 
must appear on the envelope/package containing the application with the 
note ``Attention: Lois B. Hodge''. Applicants are cautioned that 
express/overnight mail services do not always deliver as agreed.

V. Application Review Information

1. Criteria

Instructions: ACF Uniform Project Description (UPD)
    The UPD text should be used as general guidance in the development 
of projects. However, the specific ANA application submission format to 
be used in response to this announcement is located in section IV 
Application and Submission Information.
    Purpose: The Project Description is a major area by which an 
application is evaluated and ranked in competition with other 
applications for financial assistance. The Project Description should 
be concise and complete and should address the activity for which 
Federal funds are being requested. Supporting documents should be 
included if they present information clearly and succinctly. In 
preparing your Project Description, all information requested through 
each specific evaluation criteria should be provided. ANA uses this and 
other information to make funding decisions. It is important, 
therefore, that this information be included in the application.
    General Instructions: ANA is particularly interested in specific 
factual information and statements of measurable goals and performance 
indicators in quantitative terms. Project descriptions are evaluated on 
a basis of substance, not length. Extensive exhibits are not required. 
Cross-referencing should be used rather than repetition. Supporting 
information that does not directly pertain to an integral part of the 
grant-funded activity should be placed in the appendix. The application 
narrative should be in a 12-pitch font. A table of contents and an 
executive summary should be included. Each page should be numbered 
sequentially, including attachments or appendices. Please do not 
include books, videotapes or published reports because they are not 
easily reproduced, are inaccessible to the reviewers, and will not be 
returned to the applicant.
    Introduction: Applicants are required to submit a full Project 
Description and shall prepare this portion of the grant application in 
accordance with the following instructions and the specified evaluation 
criteria. The introduction provides a broad overview of the Project, 
and the information provided under each evaluation criteria expands and 
clarifies the project program-specific activities and information that 
reviewers will need to assess the proposed project.
    Project Summary: Provide a summary of the Project Description (a 
page or less) with reference to the funding request.
    Objectives and Need for Assistance: Clearly identify the physical, 
economic, social, financial, institutional, and/or other problem(s) 
requiring a solution. The need for assistance must be demonstrated and 
the principal and subordinate objectives of the project must be clearly 
stated; supporting documentation, such as letters of support and 
testimonials from concerned interests other than the applicant, may be 
included. Any relevant data based on planning studies should be 
included or referred to in the endnotes/footnotes. Incorporate 
demographic data and participant/beneficiary information, as needed. In 
developing the Project Description, the applicant should provide 
information on the total range of projects currently being conducted 
and supported (or to be initiated) to ensure they are within the scope 
of the program announcement.
    Results or Benefits Expected: Identify the results and benefits to 
be derived by the community and its members. For example, applicants 
are encouraged to describe the qualitative and quantitative data 
collected, how this data will measure progress towards the stated 
results or benefits, and how performance indicators under economic

[[Page 8306]]

and social development and governance projects can be monitored, 
evaluated and verified.
    Approach: Outline a plan of action that describes the scope and 
detail of how the proposed work will be accomplished. Account for all 
functions or activities identified in the application. Cite factors, 
which might accelerate or decelerate the work and state your reason for 
taking the proposed approach rather than others. Describe any unusual 
features of the project such as design or technological innovations, 
reductions in cost or time, extraordinary social and community 
involvement or ease of project replication by other tribes and Native 
organizations. List organizations, cooperating entities, consultants, 
or other key individuals who will work on the project along with a 
short description of the nature of their effort or contribution. 
Provide quantitative monthly or quarterly projections of the 
accomplishments to be achieved for each function or activity in such 
terms as the number of people served and the number of activities 
accomplished. Examples of these activities would be the number of 
businesses started or expanded, the number of jobs created or retained, 
the number of people trained, the number of youth, couples or families 
assisted or the number of elders participating in the activity during 
that reporting period. When accomplishments cannot be quantified by 
activity or function, list them in chronological order to show the 
dates and schedule of accomplishments. List organizations, cooperating 
entities, consultants, or other key individuals who will work on the 
project, as well as a short description of the nature of their effort 
or contribution.
    Organizational Profiles: Provide information on the applicant 
organization(s) and cooperating partners with organizational charts, 
financial statements, audit reports or statements from CPA/Licensed 
Public Accountants, Employer Identification Numbers, names of bond 
carriers, contact persons and telephone numbers, child care licenses 
and other documentation of professional accreditation, information on 
compliance with Federal/State/local government standards, documentation 
of experience in the program area, and other pertinent information. Any 
non-profit organization submitting an application must submit proof of 
its non-profit status in its application at the time of submission.
    Third-Party Agreements: Include written agreements between grantees 
and sub grantees or subcontractors or other cooperating entities. These 
agreements must detail scope of work to be performed, work schedules, 
remuneration, and other terms and conditions that structure or define 
the relationship.
    Budget and Budget Justification: Provide line item detail and 
detailed calculations for each budget object class identified on the 
Budget Information form. Detailed calculations must include estimation 
methods, quantities, unit costs, and other similar quantitative detail 
sufficient for the calculation to be duplicated. The detailed budget 
must also include a breakout by the funding sources identified in Block 
15 of the SF-424. Provide a narrative budget justification that 
describes how the categorical costs are derived. Discuss the necessity, 
reasonableness, and allow-ability of the proposed costs.
    Additional Information: The following are requests for additional 
information that need to be included in the application: Any non-profit 
organization submitting an application must submit proof of its non-
profit status in the application at the time of submission. The non-
profit organization shall submit one of the following: (i) A reference 
to the applicant organization's listing in the Internal Revenue 
Service's (IRS) most recent list of tax-exempt organizations described 
in the IRS Code; or (ii) a copy of the currently valid IRS tax 
exemption certificate; or (iii) a statement from a State taxing body, 
State Attorney General, or other appropriate State official certifying 
that the applicant organization has a non-profit status and none of the 
net earnings accrue to any private shareholders or individuals; or (iv) 
a certified copy of the organization's certificate of incorporation or 
similar document that clearly establishes non-profit status; or (v) any 
of the items in the subparagraphs immediately above for a State or 
national parent organization and a statement signed by the parent 
organization that the applicant organization is a local non-profit 
affiliate. Organizations incorporating in American Samoa are cautioned 
that the Samoan government relies exclusively upon IRS determinations 
of non-profit status; therefore, articles of incorporation approved by 
the Samoan government do not establish non-profit status for the 
purpose of ANA program eligibility.
    General: The following guidelines are for preparing the budget and 
budget justification. Both Federal and non-Federal resources shall be 
detailed and justified in the budget and narrative justification. For 
purposes of preparing the budget and budget justification, ``Federal 
resources'' refers only to the ACF grant for which you are applying. 
Non-Federal resources are all other Federal and non-Federal resources. 
It is suggested that budget amounts and computations be presented in a 
columnar format: first column, object class categories; second column, 
Federal budget; next column(s), non-Federal budget(s); and last column, 
total budget. The budget justification should be a narrative.
     Personnel: The description of the costs of 
employee salaries and wages. Identify the project director or principal 
investigator, if known. For each staff person, provide the title, time 
commitment to the project (in months), or time commitment to the 
project (as a percentage or full-time equivalent), annual salary, grant 
salary, wage rates, etc. Do not include the costs of consultants or 
personnel costs of delegate agencies or of specific project(s) or 
businesses to be financed by the applicant.
     Fringe Benefits: Costs of employee fringe 
benefits unless treated as part of an approved indirect cost rate. 
Provide a breakdown of the amounts and percentages that comprise fringe 
benefit costs such as health insurance, FICA, retirement insurance, 
taxes, etc.
     Travel: Costs of project-related travel by 
employees of the applicant organization (does not include costs of 
consultant travel). Justification: For each trip, show the total number 
of traveler(s), travel destination, duration of trip, per diem, mileage 
allowances, if privately owned vehicles will be used, and other 
transportation costs and subsistence allowances. Travel costs for key 
staff to attend ACF-sponsored workshops should be detailed in the 
budget.
     Equipment: Equipment means an article of 
nonexpendable, tangible personal property having a useful life of more 
than one year and an acquisition cost that equals or exceeds the lesser 
of (a) the capitalization level established by the organization for the 
financial statement purposes, or (b) $5,000. (Note: Acquisition cost 
means the net invoice unit price of an item of equipment, including the 
cost of any modifications, attachments, accessories, or auxiliary 
apparatus necessary to make it usable for the purpose for which it is 
acquired. Ancillary charges, such as taxes, duty, protective in-transit 
insurance, freight, and installation shall be included in or excluded 
from acquisition cost in accordance with the organization's regular 
written accounting practices.). Justification: For each type of 
equipment requested, provide a description of the equipment, the cost 
per unit, the number of units, the total

[[Page 8307]]

cost, and a plan for use on the project, as well as use or disposal of 
the equipment after the project ends. An applicant organization that 
uses its own definition for equipment should provide a copy of its 
policy or section of its policy, which includes the equipment 
definition.
     Supplies: Costs of all tangible personal 
property other than that included under the Equipment category. 
Justification: Specify general categories of supplies and their costs. 
Show computations and provide other information that supports the 
amount requested.
     Contractual: Costs of all contracts for services 
and goods except for those, which belong under other categories such as 
equipment, supplies, construction, etc. Third-party evaluation 
contracts (if applicable) and contracts with secondary recipient 
organizations, including delegate agencies and specific project(s) or 
businesses to be financed by the applicant, should be included under 
this category. Justification: All procurement transactions shall be 
conducted in a manner to provide, to the maximum extent practical, open 
and free competition. Recipients and sub-recipients, other than States 
that are required to use Part 92 procedures, must justify any 
anticipated procurement action that is expected to be awarded without 
competition (sole source) and exceed the simplified acquisition 
threshold fixed at 41 U.S.C. 403(11) (currently set at $100,000). 
Recipients may be required to make available to ANA pre-award review 
and procurement documents, such as request for proposals or invitations 
for bids, independent cost estimates, etc. Note: Whenever the applicant 
intends to delegate part of the project to another agency, the 
applicant must provide a detailed budget and budget narrative for each 
delegate agency, by agency title, along with the required supporting 
information referred to in these instructions.
     Other: Enter the total of all other costs. Such 
costs, where applicable and appropriate, may include but are not 
limited to insurance, food, medical and dental costs (noncontractual), 
professional services costs, space and equipment rentals, printing and 
publication, computer use, training costs, such as tuition and 
stipends, staff development costs, and administrative costs. 
Justification: Provide computations, a narrative description, and a 
justification for each cost under this category.
     Indirect Charges: Total amount of indirect 
costs. This category should be used only when the applicant currently 
has an indirect cost rate approved by the Department of the Interior, 
Department of Labor, the Department of Health and Human Services (HHS), 
or other Federal agency. Justification: An applicant that will charge 
indirect costs to the grant must enclose a copy of the current rate 
agreement. If the applicant organization is in the process of initially 
developing or renegotiating a rate, it should immediately upon 
notification that an award will be made, develop a tentative indirect 
cost rate proposal based on its most recently completed fiscal year in 
accordance with the principles set forth in the cognizant agency's 
guidelines for establishing indirect cost rates, and submit it to the 
cognizant agency. Applicants awaiting approval of their indirect cost 
proposals may also request indirect costs. It should be noted that when 
an indirect cost rate is requested, those costs included in the 
indirect cost pool should not also be charged as direct costs to the 
grant. Also, if the applicant is requesting a rate which is less than 
what is allowed under the program, the authorized representative of the 
applicant organization must submit a signed acknowledgement that the 
applicant is accepting a lower rate than allowed.
     Program Income: The estimated amount of income, 
if any, expected to be generated from this project. Justification: 
Describe the nature, source, and anticipated use of program income in 
the budget or refer to the pages in the application, which contain this 
information.
     Non-Federal Resources: Amounts of non-Federal 
resources that will be used to support the project as identified in 
Block 15 of the SF-424. Justification: The firm commitment of these 
resources must be documented and submitted with the application in 
order to be given credit in the review process. A detailed budget must 
be prepared for each budget period.
     Total Direct Charges, Total Indirect Charges, 
and Total Project Costs.
Evaluation Criteria: ANA
    Project Approach (25 Points). The Applicant's narrative should be 
clear and concise. The applicant should provide a detailed project 
description with goals and objectives. It should discuss the project 
strategy and implementation plan over the project period. Applicant 
should describe the project strategy using the Objective Work Plan 
(OWP). In the OWP, the applicant should identify the project 
objectives, time frames, proposed activities, outcomes, and evaluation 
activity, as well as the individuals responsible for completing the 
objectives and performing the activities. Applicant should summarize 
how the project description, objective(s), approach, strategy and 
implementation plan are inter-related. The applicant should also 
include the names and activities of any organizations, consultants, or 
other key individuals who will contribute to the project.
    The applicant should discuss the planning and/or consultation 
efforts undertaken, and the proposed objectives and activities that 
reflect the language needs of the local community. The applicant 
explains how elders and other community members are involved in the 
development of the language goals and strategies.
    The applicant should discuss the leveraged resources (see 
Definitions) used to strengthen and broaden the impact of the proposed 
project. Applicant should discuss how commitments and contributions 
from other entities will enhance the project. Applicant should provide 
``Letters of Commitment'' that identify the time, dollar amount, and 
activity to be accomplished through partnerships. Applicants should 
discuss the relationship of non-ANA funded activities to those 
objectives and activities that will be funded with ANA grant funds. 
(Letters of Commitment should be included in the Appendix Section of 
the application).
    The application includes the following three (3) plans:
    (1) ``Evaluation Plan'' with a baseline to measure project 
outcomes, including, but not limited to, describing effective language 
growth in the community (e.g., an increase of Native American language 
use). This plan will be the basis for evaluating the community's 
progress in achieving its language goals and objectives.
    (2) ``Sharing Plan'' that identifies how the project's methodology, 
research data, outcomes or other products can be shared and modified 
for use by other Tribes or communities. If this is not feasible or 
culturally appropriate, provide the reasons. The goal is to provide 
opportunities to ensure the survival and the continuing vitality of 
Native languages.
    (3) ``Preservation Plan'' to preserve project products describes 
how the products of the project will be preserved through archival or 
other culturally appropriate methods, for the benefit of future 
generations.
    Native Language programs that produce audio or print media will now 
include a stipulation that a copy of the product(s) will be provided to 
ANA for the Language Repository. Federally-

[[Page 8308]]

recognized Tribes have the option to not submit project products.
    Objectives and Need for Assistance (20 Points). Applicant should 
show a clear relationship between the proposed project, the strategy 
and community's long-range goals. The need for assistance should 
clearly identify the physical, economic, social, financial, 
governmental, and institutional challenges and problem(s) requiring a 
solution that supports the funding request. Proposed project objectives 
support the identified need and should be measurable.
    Describe the community (see Definitions) to be affected by the 
project and the community involvement in the project. The Applicant 
should describe the community's long-range goals, and the community 
planning process and how the project supports these goals. Discuss the 
geographic location of the project and where the project and grant will 
be administered.
    Applications from National American Indian and Native American 
organizations must clearly demonstrate a need for the project, explain 
how the project originated, and discuss the community-based program 
delivery strategy of the project, identify and describe the intended 
beneficiaries, describe and relate the actual project benefits to the 
community and organization, and describe a community-based program 
delivery system.
    Category II applicants must be able to document: the language 
information has been collected and analyzed, that it is current 
(compiled within 36 months prior to the grant application); and, the 
community has established long-range language goals.
    The application fully describes the current status of the Native 
American language to be addressed; current status is defined as data 
compiled within the previous 48 months. The description of the current 
status minimally includes the following information:
     Number of speakers.
     Age of speakers.
     Gender of speakers.
     Level(s) of fluency.
     Number of first language speakers (Native 
language as the first language acquired).
     Number of second language speakers (Native 
language as the second language acquired).
     Where Native language is used (e.g. home, court 
system, religious ceremonies, church, media, school, governance and 
cultural activities).
     Source of data (formal and/or informal).
     Rate of language loss or gain.
    The applicant fully describes existing community language or 
language training programs and projects, if any, in support of the 
Native American language to be addressed by the proposed project. The 
applicant should include the following: if the applicant had a 
community language or language training program within the last 48 
months? Within the last 10 years? If so, fully describe the program(s), 
and include the following:
    (1) Program goals;
    (2) Number of program participants;
    (3) Number of speakers;
    (4) Age range of participants (e.g., 0-5, 6-10, 11-18, etc.);
    (5) Number of language teachers;
    (6) Criteria used to acknowledge competency of language teachers;
    (7) Resources available to the applicant (e.g. valid grammars, 
dictionaries, and orthographies or describe other suitable resources);
    (8) Program achievements.
    If applicant has never had a language program, a detailed 
explanation of what barriers or circumstances prevented the 
establishment of a community language program should be included. The 
application describes the proposed project's long-range goals and 
strategies, including: (1) How the specific Native American long-range 
community goal(s) relate to the proposed project. (2) How the goal(s) 
fit within the context of the current language status. (3) A clearly 
delineated strategy to assist in assuring the survival and continued 
vitality of the Native American languages addressed in the community. 
(4) The application explains how the community and the tribal 
government (where one exists) intend to achieve these goals. (5) All 
Tribes and communities, however, must indicate in their application how 
they intend to involve elders and other community members in 
development of language goals and strategies, and in evaluation of 
project outcomes. The type of community served will determine the type 
of documentation necessary to demonstrate participation.
    Organizational Profile (20 Points). Provide information on the 
management structure of the Applicant and the organizational 
relationships with its cooperating partners. Include organizational 
charts that indicate how the proposed project will fit in the existing 
structure. Describe the applicant's capabilities such as the 
administrative structure, and its ability to administer a project of 
the proposed scope and its capacity to fulfill the implementation plan.
    If relevant to the project, applicants must provide a Business Plan 
or any Third-Party Agreements (not counted in Appendix page limit). If 
the applicant proposes to enter into a partnership arrangement with a 
school, college or university, documentation of this commitment must be 
included in the application.
    Applicants are required to affirm that they will credit the 
Administration for Native Americans, and reference the ANA funded 
project on any audio, video, and/or printed materials developed in 
whole or in part with ANA funds.
    Applicants should list all current sources of federal funding, the 
agency, purpose, amount, and provide the most recent certified signed 
audit letter for the organization to be included in Part One of the 
application. If the applicant has audit exceptions, these issues should 
be addressed.
    Applicants should provide ``staffing and position data'' to include 
a proposed staffing pattern for the project where the applicant 
highlights the new project and staff. Positions discussed in this 
section must match the positions identified in the Objective Work Plan 
and in the proposed budget. Note: Applicants are strongly encouraged to 
give preference to qualified Native Americans in hiring project staff 
and in contracting services under an approved ANA grant. Applicant 
should provide a paragraph of the duties and skills required for the 
proposed staff and a paragraph on qualifications and experience of 
current staff (Full position descriptions are required to be submitted 
and included in the Appendix). Applicant should explain how the current 
and future staff will manage the proposed project. Brief biographies of 
key positions or individuals should be included.
    Results or Benefits Expected (20 Points). In this section the 
applicant should discuss the ``Performance Indicators'' (see 
Definitions) and the benefits expected as a result of this project. 
Performance indicators identify qualitative and quantitative data 
directly associated with the project. Each applicant must have five 
indicators to support the applicant's project. Three of the performance 
indicators should be selected from the list below. Each grantee is 
required to develop two additional indicators specific to the project 
that directly support the goals and objectives. For each performance 
indicator selected the applicant should discuss the relevance of the 
data, the method for collecting the data, and the evaluation process. 
Performance indicators will be reported to ANA in the grantee's 
quarterly report. Category II applications should select

[[Page 8309]]

three of the five Performance Indicators required from the following 
list: (1) The number of children, youth and elders involved in 
establishment or operation of project; (2) number of training classes 
or workshops held to teach language; (3) number and type of materials 
developed; (4) number of media products developed; (5) number of 
translations achieved; (6) number of individuals who increased in 
ability to speak the language; (7) number of participants who achieve 
fluency.
    The applicant will indicate how it will measure the success of the 
separate project components and the project as a whole. The applicant 
should describe how the success of the project would be evaluated and 
verified by an independent program monitoring and evaluation team. 
Applicant should provide a narrative on the specific performance 
indicators that can be analyzed, measured, monitored, and evaluated. 
Relate these performance indicators to the project goals, objectives, 
and outcomes. Project outcomes support the identified need and should 
be measurable.
    Budget and Budget Justification/Cost Effectiveness. (10 Points). 
Budget and Justification: An applicant must submit an itemized budget 
detailing the applicant's Federal and non-Federal share and citing 
source(s) of funding. The applicant should provide a detailed line item 
Federal and Non-federal share budget by year for each year of project 
funds requested. A budget narrative describing the line item budget 
should be attached for each year of project funds requested. The budget 
should include a line item justification for each Object Class Category 
listed under Section B--``Budget Categories'' of the ``Budget 
Information-Non Construction Programs on the SF 424A form. The budget 
should include the necessary details to facilitate the determination of 
allowable costs and the relevance of these costs to the proposed 
project.
    Applicant should briefly explain its existing operational budget 
and any additional anticipated funding including unique financial 
circumstances, with potential impact on the project such as upcoming 
monetary or land settlements, and how the proposed project fits in the 
overall budget. Applicant should explain why it cannot apply other 
funding resources to cover the ANA portion of funding.
    The non-federal budget share should identify the source and be 
supported by letters of commitment (see Definitions). Letters of 
commitment are binding when they specifically state the nature, the 
amount, and conditions under which another agency or organization will 
support a project funded with ANA funds. These resources may be human, 
natural, or financial, and may include other Federal and non-Federal 
resources. For example, a letter from another Federal agency or 
foundation pledging a commitment of $200,000 in construction funding to 
complement proposed ANA funded pre-construction activity is evidence of 
a firm funding commitment. Statements that additional funding will be 
sought from other specific sources are not considered a binding 
commitment of outside resources. Letters of Support merely express 
another organization's endorsement of a proposed project. Support 
letters are not binding commitment letters. They do not factually 
establish the authenticity of other resources and do not offer or bind 
specific resources to the project.
    If an applicant plans to charge or otherwise seek credit for 
indirect costs in its ANA application, a current copy of its Indirect 
Cost Rate Agreement should be included in the application, with all 
cost broken down by category so ANA reviewers can be certain that no 
budgeted line items are included in the indirect cost pool. Applicants 
that do not submit a current Indirect Cost Rate Agreement, may not be 
able to claim the allowable cost, may have the grant award amount 
reduced, or results in a delay in grant award.
    Applicants are encouraged to include sufficient funds for principal 
representatives, such as the applicant's chief financial officer or 
project director to travel to one ANA post-award grant training and 
technical assistance workshop. This expenditure is allowable for new 
grant recipients and optional for grantees that have had previous ANA 
grant awards, and will be negotiated upon award. Applicants may also 
include costs to travel to an ANA grantee conference.
    For business development projects, the proposal should demonstrate 
that the expected return on the ANA funds used to develop the project 
will provide a reasonable operating income and investment return within 
a specified time period. If a profit-making venture is being proposed, 
profits should be reinvested in the business in order to decrease or 
eliminate ANA's future participation. Such revenue should be reported 
as general program income. A decision will be made at the time of the 
grant award regarding appropriate use of program income. (See 45 CFR 
part 74 and part 92).
    Cost Effectiveness: This criterion reflects ANA's concern with 
ensuring that the expenditure of its limited resources yields the 
greatest benefit possible in preserving Native American languages. 
Applicants demonstrate this by: summarizing partnerships and the 
efficient use of leveraged resources; explaining the impact on the 
identified community through measurable project outcomes; and 
presenting a project that is completed, or self-sustaining or supported 
by other than ANA funds by the end of the project period.
    Introduction and Project Summary/Project Abstract (5 Points). Using 
the ANA Project Abstract form, the applicant should provide a Project 
Introduction. The Introduction will provide the reader an overview and 
some details of the proposed project. This is where the project is 
introduced to the peer review panel. Identify the name of the 
applicant, location of the community to be served by the proposed 
project, the project activities, amount requested, amount of matching 
funds to be provided, the length of time required to accomplish the 
project, and the outcomes or outputs to be achieved. Using the Project 
Abstract form, applicant will clearly indicate which SEDS goal the 
project addresses: governance, social development, or economic 
development.
2. Review and Selection Process
    Initial Screening: Each application submitted under this program 
announcement will undergo a pre-review screening to determine if (a) 
the application was received by the Program Announcement closing date; 
(b) the application was submitted in accordance with Section IV, 
``Application and Submission Information''; (c) the applicant is 
eligible for funding in accordance with Section III ``Eligibility 
Information'' of this program announcement; (d) the applicant has 
submitted the proper support documentation such as proof of non-profit 
status, resolutions, and required government forms; (e) an authorized 
representative has signed the application; and (f) applicant has a DUNS 
number. An application that fails to meet one of the above elements 
will be determined to be incomplete and excluded from the competitive 
review process. Applicants, with incomplete applications, will be 
notified by mail within 30 business days from the closing date of this 
program announcement. ANA staff cannot respond to requests for 
information regarding funding decisions prior to the official applicant 
notification. After the Commissioner has made decisions on all 
applications, unsuccessful applicants will be notified in writing 
within 90 days. If pertinent, the notification will present the 
application weaknesses

[[Page 8310]]

identified during the review process. Applicants are not ranked based 
on general financial need. Applicants, who are initially excluded from 
competition because of ineligibility, may appeal the decision. 
Applicants may also appeal an ANA decision that an applicant's proposed 
activities are ineligible for funding consideration. The appeals 
process is stated in the final rule published in the Federal Register 
on August 19, 1996 (61 FR 42817 and 45 CFR part 1336, subpart C).
    Competitive Review Process: Applications that pass the initial 
screening process will be analyzed, evaluated and rated by an 
independent review panel on the basis of the evaluation criteria 
specified below. The evaluation criteria were designed to analyze and 
assess the quality of a proposed community-based project, the 
likelihood of its success, and the ability to monitor and evaluate 
community impact and long-term results. The evaluation criteria and 
analysis are closely related and are wholly considered in judging the 
overall quality of an application. In addition, the evaluation criteria 
will standardize the review of each application and distribute the 
number of points more equitably. Applications will be evaluated in 
accordance with the program announcement criteria and ANA's program 
areas of interest. A determination will be made as to whether the 
proposed project is an effective use of federal funds.
    As non-Federal reviewers will be used, applicants have the option 
of omitting from the application copies (not original) specific salary 
rates or amounts for individuals specified in the application budget 
and Social Security Numbers, if otherwise required for individuals. The 
copies may include summary salary information.
    Application Review Criteria: ANA has expanded the review criteria 
to allow for a more equitable distribution of points during the 
application review and competition process. The use of the six criteria 
distributes the number of points more equitably. Based on the ACF 
Uniform Project Description, ANA's criteria categories are Project 
Introduction; Objectives and Need for Assistance; Project Approach; 
Organizational Capacity; Results and Benefits Expected; and Budget and 
Budget Narrative.
    Application Consideration: The Commissioner's funding decision is 
based on an analysis of the application by the review panel, panel 
review scores and comments; an analysis by ANA staff and review of 
previous ANA grant performance (such as timely reporting and successful 
grant close-out); comments of State and Federal agencies having 
contract and grant performance related information; and other 
interested parties. The Commissioner makes grant awards consistent with 
the purpose of the Native American Programs Act (NAPA), all relevant 
statutory and regulatory requirements, this program announcement, and 
the availability of appropriated funds. The Commissioner reserves the 
right to award more, or less, than the funds described or under such 
circumstances as may be deemed to be in the best interest of the 
federal government. Applicants may be required to reduce the scope of 
projects based on the amount of approved award.

VI. Award Administration Information

1. Award Notice

    Approximately 120 days after the application due date, the 
successful applicants will be notified by mail through the issuance of 
a Financial Assistance Award document which will set forth the amount 
of funds granted, the terms and conditions of the grant, the effective 
date of the grant, the budget period for which initial support will be 
given, the non-Federal share to be provided and the total project 
period for which support is contemplated. The Financial Assistance 
Award will be signed by the Grants Officer and sent to the applicants 
Authorizing Official.
    Organizations whose applications will not be funded will be 
notified in writing.

2. Administrative and National Policy Requirements

    45 CFR part 74, 45 CFR part 92, 45 CFR part 1336, subpart C, and 42 
U.S.C. 2991 et seq.--Native American Programs Act of 1974.
    Paperwork Reduction Act of 1995 (Pub. L. 104-13): Public reporting 
burden for this collection of information is estimated to average 120 
hours per response, including the time for reviewing instructions, 
gathering and maintaining the data needed and reviewing the collection 
information. The project description is approved under OMB control 
number 0970-0139 which expires 3/31/04. The Survey on Ensuring Equal 
Opportunity for Applicants form is approved under OMB control number 
1890-0014 which expires 1/31/06.

3. Reporting Requirements

    Programmatic Reports: Quarterly.
    Financial Reports: Quarterly.
    Special Reporting Requirements: An original and one copy of each 
performance report and financial status report must be submitted to the 
Grants Officer. Failure to submit these reports when required will mean 
the grantee is non-compliant with the terms and conditions of the grant 
award and subject to administrative action or termination. Performance 
reports are submitted 30 days after each quarter (3-month intervals) of 
the budget period. The final performance report, due 90 days after the 
project period end date, shall cover grantee performance during the 
entire project period. All grantees shall use the SF 269 (Long Form) to 
report the status of funds.
    Financial Status Reports are submitted 30 days after each quarter 
(3-month intervals) of each budget period. The final report shall be 
due 90 days after the end of the project period.

VII. Agency Contacts

    Program Office Contact: ANA Applicant Help Desk, 370 L'Enfant 
Promenade, SW., Aerospace Center 8th Floor-West, Washington, DC 20447-
0002, Telephone: 202-690-7776 or toll-free at 1-877-922-9262, E-mail: 
[email protected].
    Grants Management Office Contact: Lois B. Hodge, 370 L'Enfant 
Promenade, SW., Aerospace Center 8th Floor-West, Washington, DC 20447-
0002, Telephone: (202) 401-2344, E-mail: [email protected].

VIII. Other Information

    Training and Technical Assistance: All potential ANA applicants are 
eligible to receive training and technical assistance in the Native 
Language program areas. Prospective applicants should check ANA's Web 
site for training and technical assistance dates and locations, or 
contact the ANA Help Desk at 1-877-922-9262. Due to the new application 
and program additions and modifications, ANA strongly encourages all 
prospective applicants to participate in free pre-application training.

    Dated: January 21, 2004.
Quanah Crossland Stamps,
Commissioner, Administration for Native Americans.
[FR Doc. 04-3655 Filed 2-20-04; 8:45 am]
BILLING CODE 4184-01-P