[Federal Register Volume 69, Number 33 (Thursday, February 19, 2004)]
[Notices]
[Pages 7797-7799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-3555]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 5, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001;
    E-mail: [email protected];
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-03-1, 9 items, 9 temporary items).

[[Page 7798]]

Records relating to state meat and poultry inspection programs. 
Included are such records as state performance plans, agreements, 
comprehensive reviews, quarterly reports, and electronic copies of 
records created using electronic mail and word processing.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-03-4, 16 items, 16 temporary items). Records of 
Weather Forecast Offices and River Forecast Centers relating to the 
management of observation stations and to the evaluation of the quality 
of the observations they produce. Included are such records as station 
management files, station inspection files, station disaster 
preparedness files, station duty manuals, and electronic copies of 
records created using electronic mail and word processing.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-03-5, 45 items, 45 temporary items). Records of 
the National Weather Service's Office of Operational Systems. Included 
are files relating to such matters as radio frequency assignments, 
spectrum allocation, interference cases, and software recommendations. 
Also included are data, system documentation, inputs, and outputs 
associated with such systems as the Automated Surface Observing System, 
the Engineering Management Reporting System, the Unscheduled Outage 
System, the Management Information Retrieval System, and systems used 
for tracking software updates to agency radar systems. Also included 
are weather-observing site/system commissioning files, equipment 
testing files, after-action and status reports, weather radio coverage 
maps, high frequency satellite communication systems files, and 
electronic copies of records created using electronic mail and word 
processing.
    4. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-02-2, 6 items, 4 temporary items). 
Routine supporting documents relating to manuscripts and final reports 
of research studies. Included are records relating to administrative 
and logistical aspects of studies and other records that do not 
contribute to the understanding of the final report. Also included are 
electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of reports and substantive supporting 
materials are proposed for permanent retention.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-6, 11 items, 10 temporary items). 
Correspondence, incident reports, investigative files, and security 
monitoring camera images accumulated by the Office of Security. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of annual Freedom of Information Act reports.
    6. Department of Homeland Security, United States Coast Guard (N1-
26-04-2, 1 item, 1 temporary item). Strip charts containing data used 
to ensure the accuracy of the Omega radio navigation system. Records, 
which were accumulated 1973-1984, were previously approved for 
permanent retention.
    7. Department of Justice, Drug Enforcement Administration (N1-170-
04-1, 9 items, 9 temporary items). Polygraph program files documenting 
the findings and conclusions of polygraph examinations performed in 
support of drug enforcement investigations, employment applications, 
and integrity issues. Also included are electronic copies of documents 
created using electronic mail and word processing.
    8. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-03-5, 10 items, 4 temporary items). Outputs of the 
National Field Office Case Information System, which is used to 
collect, disseminate, manage, and analyze investigative and inspection 
data. Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are the master data files relating to investigations and inspections, 
along with public use versions, and related system documentation.
    9. Department of Justice, Federal Bureau of Investigation (N1-65-
04-1, 2 items, 2 temporary items). Documentation created as a result of 
career board deliberations relating to filling special agent vacancies 
at the GS-14 and GS-15 level, including electronic copies of records 
created using electronic mail and word processing.
    10. Department of Labor, Employment Standards Administration (N1-
271-02-1, 138 items, 128 temporary items). Revised comprehensive 
schedule for the Office of Workers' Compensation Programs (OWCP), 
including the Divisions of Federal Employees' Compensation (FECA), Coal 
Mineworkers' Compensation, and Longshore and Harbor Workers' 
Compensation (DLHWC). Included are such records as FECA, Coal 
Mineworkers, and DLHWC compensation case files, summaries of payments 
for medical, rehabilitation, and other health services, listings of 
approved and excluded providers, general correspondence, subject files, 
work measurement reports, training and internal planning records, 
tracking and imaging systems, x-ray files, and speeches. Also included 
are electronic copies of documents created using electronic mail and 
word processing applications. Proposed for permanent retention are 
recordkeeping copies of such records as OWCP publications, DLHWC 
directives, published annual and special reports, OWCP directives and 
bulletins, FECA bulletins, and the Black Lung Accounting System, 
Claimant and Payment Subsystem and the Medical Bill Processing System 
databases.
    11. Department of Labor, Bureau of Labor Statistics (N1-257-04-2, 8 
items, 8 temporary items). Copies of collective bargaining agreements 
and related records, such as listings of agreements held by the agency 
and requests for copies received from the public. Agreements, which 
were previously approved for permanent retention, will be disposed of 
by transfer to the Kheel Center for Labor-Management Documentation at 
Cornell University.
    12. Department of Labor, Bureau of Labor Statistics (N1-257-03-2, 7 
items, 7 temporary items). Computer Century Conversion (Y2K) Files, 
including policy and planning files, system inventories, and 
verification reports. Also included are electronic copies of records 
created using word processing and electronic mail.
    13. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-7, 7 items, 7 temporary items). Records relating to 
administrative services, including such records as A-76 studies, 
administrative services program files, and electronic systems used to 
track the distribution of forms and other administrative activities. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    14. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-8, 35 items, 35 temporary items). Records relating to 
security, including such records as investigation files, surveys, 
security research files, facility security files, building surveillance 
tapes, police activity and operations records, police training records, 
and police supply files. Also included are electronic copies of records

[[Page 7799]]

created using electronic mail and word processing.
    15. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-22, 16 items, 15 temporary items). Records relating to 
agency policies and procedures including working files, bulletins, non-
controlled directives, indexes to directives, and operational work 
instructions and manuals. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of manuals, circulars, and 
policy directives.
    16. Federal Mediation and Conciliation Service, Office of 
Arbitration Services (N1-280-03-2, 16 items, 16 temporary items). 
Records relating to arbitration services, including such records as 
general correspondence, lists of arbitrators and information concerning 
them, requests for arbitration panels, and records relating to notices 
of appeal, including an electronic database. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    17. Federal Mediation and Conciliation Service, Office of Education 
and Training (N1-280-03-3, 10 items, 9 temporary items). Records 
relating to education and training, such as needs evaluation and 
assessment records, employee training records, and financial records. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of training materials.
    18. National Archives and Records Administration, Office of Records 
Service--Washington, DC (N2-257-03-1, 1 item, 1 temporary item). Copies 
of collective bargaining agreements covering the period 1891-1945 and 
1958-1981 accumulated by the Bureau of Labor Statistics. Records were 
transferred to the National Archives but are not of sufficient 
historical value to warrant continued retention by the National 
Archives. Records will be disposed of by transfer to the Kheel Center 
for Labor-Management Documentation at Cornell University.

    Dated: February 3, 2004.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 04-3555 Filed 2-18-04; 8:45 am]
BILLING CODE 7515-01-P