[Federal Register Volume 69, Number 18 (Wednesday, January 28, 2004)]
[Notices]
[Pages 4182-4184]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-1738]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory

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instructions on what happens to records when no longer needed for 
current Government business. They authorize the preservation of records 
of continuing value in the National Archives of the United States and 
the destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 15, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Military Services Personnel Command (N1-
330-04-1, 3 items, 2 temporary items). Paper, microform, or electronic 
source documents used to create electronic official military personnel 
files documenting the career of each officer and enlisted member of the 
military (including members of the Coast Guard) from time of entry into 
service until final separation. Also included are documents within 
individual files whose destruction is mandated by the appropriate 
Military Service Secretary acting through the Military Corrections 
Board. Recordkeeping copies of these files are proposed for permanent 
retention. Files for current active, reserve, and guard personnel are 
maintained in imaged record systems operated by each of the Military 
Services. Older records are paper and/or microform.
    2. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-04-2, 9 items, 9 temporary items). Inputs, 
outputs, master files, and documentation associated with the 
enforcement operational database used to maintain immigration control, 
including the identification, apprehension, and removal of aliens 
unlawfully entering or present in the country.
    3. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-04-3, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with an electronic 
tracking system used in processing applications and petitions submitted 
by individuals requesting immigration benefits.
    4. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-04-4, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with an electronic 
tracking system used to process and track applications associated with 
naturalization and/or citizenship and to replace naturalization/
citizenship certificates.
    5. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services N1-563-04-5, 5 items, 5 temporary items). Inputs, 
outputs, master files, and documentation associated with the Refugee 
Access Verification System, which is used to review and verify family 
relationships of refugees applying for admission into the United 
States.
    6. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-04-7, 5 items, 5 temporary items). Inputs, 
outputs, master files, and documentation associated with the Asylum 
Pre-screening System, an electronic system used to manage, control, and 
track adjudication actions.
    7. Department of Homeland Security, Bureau of Citizenship and 
Immigration Services (N1-563-04-8, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with an electronic 
records system used to create Certificates of Citizenship for foreign-
born children of American citizens, including adopted children.
    8. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-03-3, 5 items, 5 temporary items). Master files, 
outputs, and documentation associated with the Forfeited Asset Tracking 
System, an

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electronic system used to track seized and forfeited property and to 
ensure that agency employees follow uniform and accurate forfeiture 
procedures. Also included are electronic copies of documents created 
using electronic mail and word processing.
    9. Department of Justice, United States Marshals Service (N1-527-
04-1, 3 items, 3 temporary items). Forms relating to sequestered 
juries. These records pertain to such matters as instructions to the 
jury, room assignments, authorized visitors, incoming and outgoing 
mail, and transportation. Also included are electronic copies of 
documents created using electronic mail and word processing.
    10. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-3, 8 items, 7 temporary items). Case and subject files 
relating to litigation or the agency's legal position. Included are 
correspondence, memorandums, and other records. Reports relating to 
litigation are also included as are electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of historically significant files are proposed for permanent retention.
    11. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-13, 5 items, 4 temporary item). Orders, schedules, logs, and 
other records relating to ink manufacturing and production. Also 
included are electronic copies of records created using electronic mail 
and word processing. Recordkeeping copies of research and development 
records pertaining to inks used in printing currency and other agency 
products are proposed for permanent retention.
    12. Department of the Treasury, Office of Thrift Supervision (N1-
483-04-1, 7 items, 6 temporary items). Working papers relating to 
examinations of thrifts, holding companies, and IT service providers, 
which were previously scheduled for permanent retention. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Recordkeeping copies of corporate structure files are 
proposed for permanent retention.
    13. Environmental Protection Agency, Office of Environmental 
Information (N1-412-03-17, 3 items, 3 temporary items). Electronic 
software programs, electronic data, and system documentation associated 
with an electronic system used for compliance reports received from 
industry and Government partners.
    14. Environmental Protection Agency, Office of the Administrator 
(N1-412-03-21, 2 items, 2 temporary items). Records relating to 
discrimination complaints filed by individuals or groups alleging civil 
rights violations by agency-funded entities. Also included are 
electronic copies of records created using electronic e-mail and word 
processing.
    15. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-04-3, 2 items, 1 temporary item). 
Working papers and background information used to prepare a report 
relating to the disposal of certain Naval Research Laboratory records 
stored at the Washington National Records Center. Proposed for 
permanent retention is the recordkeeping copy of the final report.
    16. Tennessee Valley Authority, Labor Relations (N1-142-04-4, 5 
items, 5 temporary items). Records relating to labor negotiations, 
including agency appeals to the Department of Labor. Also included are 
electronic copies of documents created using electronic mail and word 
processing.

    Dated: January 4, 2004.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 04-1738 Filed 1-27-04; 8:45 am]
BILLING CODE 7515-01-P