[Federal Register Volume 69, Number 2 (Monday, January 5, 2004)]
[Notices]
[Pages 329-330]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-25]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records notice to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on February 
4, 2004 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-B, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 16, 2003, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 24, 2003.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.40

System name:
    Readiness and Accountability Records.

System location:
    Customer Operations and Readiness, Headquarters Defense Logistics 
Agency, 8725 John J. Kingman, Road, Stop 4141, Fort Belvoir, VA 22060-
6221, and the heads of DLA field activities. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Categories of individuals covered by the system:
    Military members assigned to DLA, employees, and contractors who 
are injured, made ill, involuntarily absent, or otherwise unaccounted 
for as a result of contingent or hostile operations.

Categories of records in the system:
    Name; Social Security Number; age; home addresses (surface and 
electronic); home telephone numbers; duty assignment data; and details 
of the incident, including status reports.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 1501 et seq., Missing Persons; 29 U.S.C. 651 et 
seq., The Occupational Safety and Health Act of 1970 (OSHA); E.O. 9397 
(SSN); E.O. 12196, Occupational Safety and Health Programs for Federal 
Employees; 29 CFR 1960, Subpart I, Recordkeeping and Reporting 
Requirements for Federal Occupational Safety and Health Programs.

Purpose(s):
    Information is maintained to account for individuals during 
contingent or hostile operations; to comply with reporting 
requirements; to analyze readiness; and to prepare statistical reports 
as required.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor to comply with the requirement to report 
Federal civilian employee on-the-job accidents (29 CFR part 1960).

[[Page 330]]

    To the primary next of kin, other family members or a previously 
designated person, upon request, to comply with 10 U.S.C. 1501 and 
1506.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic formats.

Retrievability:
    Retrieved by name, Social Security Number, or hostile/contingent 
area.

Safeguards:
    Records are maintained in a controlled area with physical entry 
restricted by the use of badges, card swipe, or sign-in protocols. 
Electronic records are deployed on an accredited, password controlled 
system utilizing system-generated forced password change protocols. 
Users are trained to lock or shutdown their workstations when leaving 
the work area. Paper records are maintained in areas accessible only to 
DLA personnel who must use the records to perform their duties. Records 
are secured in locked or guarded buildings, locked offices, or locked 
cabinets during non-duty hours.

Retention and disposal:
    Records are destroyed 2 years after no further action is required 
or when no longer needed, whichever is later.

System manager(s) and address:
    Director, Customer Operations and Readiness (J-4), Headquarters, 
Defense Logistics Agency, 8725 John J. Kingman Road, Stop 4141, Fort 
Belvoir, VA 22060-6221; and the heads of DLA field level activities. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: DSS-B, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the particular DLA field activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the Privacy Act 
Officer, Defense Logistics Agency, ATTN: DSS-B, 8725 John J. Kingman 
Road, Stop 6220, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA field activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in 32 CFR part 
323 or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-B, 8725 John J. Kingman Road, Stop 
6220, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subjects, commanders, supervisors, medical units, security 
offices, police and fire departments, investigating officers, and 
witnesses.

Exemptions claimed for the system:
    None.

[FR Doc. 04-25 Filed 1-2-04; 8:45 am]
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