[Federal Register Volume 69, Number 1 (Friday, January 2, 2004)]
[Notices]
[Pages 118-120]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-32254]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 17, 2004. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:

    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001,
    E-mail: [email protected],
    FAX: (301) 837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle

[[Page 119]]

Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-03-02, 7 items, 7 temporary items). Records relating to 
applications submitted by meat and poultry manufacturers for approval 
of labels and food additives. Included are such records as 
applications, sketches of labels, and electronic copies of documents 
created using electronic mail and word processing.
    2. Department of Defense, Defense Information Systems Agency (N1-
371-03-1, 4 items, 4 temporary items). Records relating to the Defense 
Department's Public Key Infrastructure (PKI) Certification Program 
consisting of completed forms documenting subscriptions to the 
Department of Defense Public Key Infrastructure. Included are original 
paper forms, scanned copies, and electronic copies of documents created 
using electronic mail and word processing.
    3. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-01-1, 25 items, 25 temporary items). 
Records of radiation safety, environmental protection, and occupational 
health programs. Records relate to such matters as licensing, sampling, 
testing and monitoring activities, training, and assessments and 
audits. Also included are electronic copies of records created using 
electronic mail and word processing.
    4. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-10, 21 items, 15 temporary items). Reports, 
statistics, reading files, planning records, training facility records, 
trainee files, reference files, and electronic copies of records 
created using electronic mail and word processing. Records are 
accumulated primarily by the agency's Office of Training and Quality 
Performance. Proposed for permanent retention are recordkeeping copies 
of such records as master files relating to specific training programs, 
training policy memorandums, photographs, sound recordings, and video 
recordings.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-12, 5 items, 5 temporary items). 
Correspondence files, reports, and reference files accumulated by the 
Office of Information Technology. Also included are electronic copies 
of records created using electronic mail and word processing.
    6. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-13, 26 items, 25 temporary items). Records 
relating to financial management. Included are such records as general 
correspondence, reports, tax exempt documents, trip reports, quarterly 
and monthly financial statements, copies of vouchers, transaction 
statements, and accounts receivable documents. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of the agency's annual financial report.
    7. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-14, 17 items, 16 temporary items). Records 
relating to budget development and execution. Included are such records 
as correspondence, annual reports, planning documents, budgeting work 
plans, preliminary estimates and justifications, and fund requests. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of the agency's annual budget submission.
    8. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-4, 3 items, 2 temporary items). Briefing books and 
correspondence files relating to budget development and submission. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of the agency's consolidated budget submission.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-04-
1, 6 items, 6 temporary items). Records relating to savings bonds and 
marketable securities, including requests for payment, exchange 
applications, non-receipt claims, reinvestment applications, and 
reissue requests for accrual savings bonds.
    10. Environmental Protection Agency, Office of Enforcement and 
Compliance Assurance (N1-412-03-2, 3 items, 3 temporary items). 
Software, electronic data, and system documentation relating to a 
system used to track compliance activities carried out under the 
Federal Insecticide, Fungicide, and Rodenticide Act and the Toxic 
Substances Control Act.
    11. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-03-14, 3 items, 1 temporary 
item). Software relating to an electronic system used as an index to 
unpublished studies on chemical testing and the adverse effects of 
chemicals on health and the environment. Electronic data and the 
related system documentation are proposed for permanent retention.

[[Page 120]]

    12. Environmental Protection Agency, Office of Research and 
Development (N1-412-03-18, 1 item, 1 temporary item). Electronic and 
paper logbooks accumulated in connection with routine activities, such 
as the maintenance of scientific instruments used in agency 
laboratories. Notebooks relating to research projects are excluded.
    13. Federal Election Commission, Office of Administrative Review 
(N1-339-03-1, 4 items, 4 temporary items). Records relating to 
administrative fines imposed by the agency, including electronic copies 
of records created using electronic mail and word processing.
    14. Tennessee Valley Authority, Fossil Power Group (N1-142-04-2, 4 
items, 4 temporary items). Calibration records used to ensure quality 
assurance in the repair, modification, and testing of equipment. 
Included are electronic copies of records created using electronic mail 
and word processing.

    Dated: December 22, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-32254 Filed 12-31-03; 8:45 am]
BILLING CODE 7515-01-P