[Federal Register Volume 68, Number 247 (Wednesday, December 24, 2003)]
[Notices]
[Pages 74655-74657]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-31761]


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PENSION BENEFIT GUARANTY CORPORATION


Privacy Act of 1974; System of Records

AGENCY: Pension Benefit Guaranty Corporation.

ACTION: Notice of a new system of records--PBGC-14, My Plan 
Administration Account Authentication Records--PBGC.

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SUMMARY: The Pension Benefit Guaranty Corporation (PBGC) is 
establishing a new system of records, PBGC-14, My Plan Administration 
Account (My PAA) Authentication Records--PBGC, subject to the Privacy 
Act of 1974, as amended. The new system of records is necessary to 
reflect new records and processes associated with a new online 
application that will permit individuals to submit information 
electronically and make payments through the PBGC's Internet Web site 
(http://www.pbgc.gov).

DATES: Comments on the new system of records and proposed routine uses 
must be received on or before January 23, 2004. The new system of 
records will become effective February 3, 2004, without further notice, 
unless comments result in a contrary determination and a notice is 
published to that effect.

ADDRESSES: Comments may be mailed to the Office of the General Counsel, 
Pension Benefit Guaranty Corporation, 1200 K Street, NW., Washington, 
DC 20005-4026, or delivered to Suite 340 at that address during normal 
business hours. Comments also may be submitted electronically through 
the PBGC's Web site at http://www.pbgc.gov/privacyact, or by fax to 
202-326-4112. The PBGC will make all comments available on its Web 
site, http://www.pbgc.gov. Copies of the comments may also be obtained 
by writing to the PBGC's Communications and Public Affairs Department 
at Suite 240 at the above address or by visiting that office or calling 
(202) 326-4040 during normal business hours. TTY and TDD users may call 
the Federal relay service toll-free at 1-800-877-8339 and ask to be 
connected to (202) 326-4040.

FOR FURTHER INFORMATION CONTACT: D. Bruce Campbell, Attorney, Pension 
Benefit Guaranty Corporation, Office of the General Counsel, 1200 K 
Street, NW., Washington, DC 20005-4026; 202-326-4000 Ext. 3672. For 
TTY/TDD users, call the Federal relay service toll-free at 1-800-877-
8339 and ask to be connected to (202) 326-4024.

SUPPLEMENTARY INFORMATION: The PBGC is committed to improving customer 
service and governmental efficiency through the use of information 
technology to administer the defined benefit pension plan termination 
insurance program established by title IV of the Employee Retirement 
Income Security Act of 1974, as amended. A major component of the 
PBGC's strategy to implement the Government Paperwork Elimination Act 
(GPEA), Pub. L. 105-277 (1998), is the development of an online self-
service center so that PBGC customers can

[[Page 74656]]

conduct required plan transactions with the PBGC through the Internet.
    My PAA is a secure Web-based application that will allow 
authenticated plan sponsors, administrators, and pension practitioners 
such as enrolled actuaries and other benefit professionals to work 
together to file and pay premiums due the PBGC under 29 U.S.C. 1306, 
check premium account histories, make plan termination filings under 29 
U.S.C. 1341, make reportable event filings under 29 U.S.C. 1343, 
contact the PBGC with questions, and perform other plan maintenance 
tasks online. The PBGC is establishing a new system of records, PBGC-
14, My Plan Administration Account Authentication Records--PBGC, to 
maintain records about individuals who register to use the My PAA 
application to verify their identity and authenticate the actions taken 
by that user with respect to PBGC filings.
    To open a My PAA online account, an individual must register with 
the PBGC as the ``filing coordinator.'' To become a filing coordinator, 
the individual must submit his or her name, employer, contact 
information, including e-mail address, and the pension plan name, 
employer identification number (EIN), and plan number (PN) for each 
plan for which the individual wants to act as filing coordinator.
    To verify that the individual has authority to make filings on 
behalf of the plan, the individual must submit the number of 
participants in the plan reported to the PBGC in the plan's most recent 
premium filing, and the amount of premiums paid to the PBGC for that 
filing year. The My PAA application will compare the information 
submitted by the individual with data from previous filings in the 
PBGC's premium database. If the information submitted by the individual 
is correct, My PAA will e-mail a temporary user ID and password to the 
approved filing coordinator that will allow the filing coordinator to 
obtain access to the My PAA system. When an approved user logs on, the 
My PAA system will prepopulate data fields in My PAA and allow access 
to the plan's premium filing history from previous My PAA filings.
    If the information submitted does not match the information in the 
PBGC's premium database, My PAA will notify the individual that he or 
she has been granted ``conditional'' status as filing coordinator until 
the PBGC is able to verify the individual's authority to act on behalf 
of the plan. A PBGC employee will manually review PBGC premium filing 
records or contact the plan's sponsor or administrator to verify the 
individual's authority to act on behalf of the plan. A conditional user 
receives a temporary user ID and password to make new filings via My 
PAA, but will not be granted access to the plan's premium filing 
history from previous My PAA filings. My PAA will not automatically 
prepopulate data fields as the system does when an approved user 
accesses the system.
    The filing coordinator may use the My PAA application to invite 
other individuals to participate in PBGC filings with respect to a 
plan, and select the activities the individuals are authorized to 
perform. The roles or activities that may be authorized under My PAA 
include creating and editing filings, signing filings electronically as 
the plan administrator, signing filings electronically as the enrolled 
actuary, or authorizing payments to the PBGC. The filing coordinator 
must submit the individual's name and contact information, including e-
mail address, and the activities the individual is authorized to 
perform in My PAA with respect to the plan. My PAA will e-mail the 
individual a temporary user ID and password that will permit the 
invited user to access the My PAA system to register to participate in 
filings.
    My PAA requires a first-time user (either approved or conditional) 
to change his or her user ID and password when registering during the 
initial login to the system. The first-time user must also select a 
secret question/secret answer combination that will be used in addition 
to the user ID and password to authenticate the actions taken by that 
user.
    The records maintained by the PBGC in PBGC-14, My Plan 
Administration Account Authentication Records--PBGC, will be used to 
verify the identity of, and authenticate the actions taken by, 
individuals using My PAA to make PBGC filings. The information that 
will be maintained includes the user's name, work telephone number, 
work e-mail address, other contact information, a temporary, PBGC-
issued user ID and password, a user-selected user ID and password, and 
a secret question/secret answer combination for authentication.
    For each pension plan that the user intends to participate in 
making filings for, the PBGC will also maintain the plan name, employer 
identification number (EIN), and plan number (PN); the plan 
administrator's name, address, phone number, and e-mail address; other 
contact information; and the role that the user will play in the filing 
process, i.e., creating and editing filings, signing filings 
electronically as the plan administrator, signing filings 
electronically as the enrolled actuary, or authorizing payments to the 
PBGC.
    PBGC general routine uses G1, Law Enforcement, G4, Disclosure in 
Litigation, G5, Disclosure to the Department of Justice in Litigation, 
G6, Disclosure to OMB, and G7, Congressional Inquiries apply to this 
system of records. These routine uses were published as the PBGC's 
Prefatory Statement of General Routine Uses at 60 FR 57462, 57563 
(1995).

    Issued in Washington, DC this 19th day of December, 2003.
Steven A. Kandarian,
Executive Director, Pension Benefit Guaranty Corporation.
PBGC-14

System name:
    My Plan Administration Account Authentication Records--PBGC.

Security classification:
    Not applicable.

System location:
    Pension Benefit Guaranty Corporation, 1200 K Street NW., 
Washington, DC 20005-4026.

Categories of individuals covered by the system:
    Individuals who register to use the My PAA application to make PBGC 
filings and payments electronically via the PBGC's Internet Web site 
(www.pbgc.gov), including individuals acting for plan sponsors, plan 
administrators, and pension practitioners such as enrolled actuaries 
and other benefit professionals.

Categories of records in the system:
    Records include the user's name, work telephone number, work e-mail 
address, other contact information, a temporary, PBGC-issued user ID 
and password, a user-selected user ID and password, and a secret 
question/secret answer combination for authentication. For each pension 
plan that the user intends to participate in making filings with the 
PBGC, the name, employer identification number (EIN), and plan number 
(PN); the plan administrator's name, address, phone number, and e-mail 
address; other contact information; and the role that the user will 
play in the filing process, i.e, creating and editing filings, signing 
filings electronically as the plan administrator, signing filings 
electronically as the enrolled actuary, or authorizing payments to the 
PBGC.

Authority for maintenance of the system:
    29 U.S.C. 1302, 1306, 1307, 1341, and 1343.

[[Page 74657]]

Purpose(s):
    This system of records is maintained for use in verifying the 
identity of, and authenticating actions taken by, individuals who 
register to use the My PAA application to make PBGC filings.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    PBGC General Routine Uses G1, G4, G5, G6, and G7 apply to this 
system of records (See Prefatory Statement of General Routine Uses, 60 
FR 57462, 57563 (1995)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in automated form in computer databases 
maintained by the PBGC.

Retrievability:
    Records are indexed by name, user ID and password, and by plan name 
and EIN/PN.

Safeguards:
    The PBGC has adopted appropriate administrative, technical, and 
physical controls in accordance with the PBGC's Automated Information 
Systems Security Program to protect the security, integrity, and 
availability of the information, and to assure that records are not 
disclosed to unauthorized individuals.

Retention and disposal:
    Records are maintained in accordance with the PBGC's established 
records disposition schedule for premium-related records.

System manager(s) and address:
    Director, Financial Operations Department, Pension Benefit Guaranty 
Corporation, 1200 K Street, NW., Washington, DC 20005-4026.

Notification procedure:
    Procedures are detailed in PBGC regulations: 29 CFR part 4902.

Record access procedures:
    An individual may access his or her records via the My PAA 
application available on the PBGC's Internet Web site (www.pbgc.gov), 
or by following the procedures outlined at 29 CFR part 4902.

Contesting record procedures:
    Same as notification procedure.

Record source categories:
    Subject individual and other registered users.

Exemptions claimed for the system:
    None.

[FR Doc. 03-31761 Filed 12-23-03; 8:45 am]
BILLING CODE 7708-01-P