[Federal Register Volume 68, Number 236 (Tuesday, December 9, 2003)]
[Notices]
[Pages 68613-68614]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-30403]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy is proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration 
expands the records being maintained, and adds a new purpose for 
collecting the records.

DATES: This proposed action will be effective without further notice on 
January 8, 2004, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations, N09B10, 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on November 17, 2003, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: November 20, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-6

System name:
    Employee Explosives Certification Program (February 22, 1993, 58 FR 
10698).

Changes:
System identifier:
    Delete entry and replace with `NM01543-1'.

System name:
    Delete entry and replace with `Explosives Handling Qualification/
Certification Program'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Navy, Marine Corps, civilian and 
contractor personnel involved in the process or evolution of explosives 
operations.'

Categories of records in the system:
    Delete entry and replace with `Training records contain copies of 
the individual's state driver's license, Social Security Number, date 
of birth, home and office addresses, medical certificate stating that 
an individual has passed an exam by a doctor and is authorized to 
handle explosives, forklift/government driver's license, date of exam 
and expiration date.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 5013, Departmental 
Regulations; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 
8020.14/MCO P8020.11, Department of the Navy Explosives Safety Program; 
and E.O. 9397 (SSN).'

Purpose(s):
    Delete entry and replace with `To record the names and training of 
all employees and their qualifications to work in certain categories of 
explosives operations.
    To ensure all individuals performing explosives inspections can 
validate an individual's qualifications to perform a certain task.'
* * * * *

Storage:
    Delete entry and replace `Paper and electronic media.'

Retrievability:
    Delete entry and replace with `Name and/or Social Security Number.'

Safeguards:
    Delete entry and replace with `Documents are marked `FOR OFFICIAL 
USE ONLY--PRIVACY SENSITIVE' and are only distributed to those persons 
having an official need to know. Computerized records are password 
protected and only accessible by those persons with an official need to 
know.'

Retention and disposal:
    Delete entry and replace with `Retain on board and destroy three 
years after an employee terminates or is no longer involved in 
explosives processes.'
* * * * *

Record source categories:
    Delete entry and replace with `Individual, personnel files, 
physician, and supervisor.'
* * * * *
NM01543-1

System name:
    Explosives Handling Qualification/Certification Program.

System location:
    Organization elements of the Department of the Navy. Official 
mailing addresses are published in the Standard Navy Distribution List 
that is available at http://www.neds.nebt.daps.mil/sndl.

Categories of individuals covered by the system:
    Navy, Marine Corps, civilian and contractor personnel involved in 
the process or evolution of explosives operations.

Categories of records in the system:
    Training records contain copies of the individual's state driver's 
license, Social Security Number, date of birth, home and office 
addresses, medical certificate stating that an individual has passed an 
exam by a doctor and is authorized to handle explosives, forklift/
government driver's license, date of exam and expiration date.

[[Page 68614]]

Authority for maintenance of the system:
    10 U.S.C. 5013, Departmental Regulations; 10 U.S.C. 5041, 
Headquarters, Marine Corps; OPNAVINST 8020.14/MCO P8020.11, Department 
of the Navy Explosives Safety Program; and E.O. 9397 (SSN).

Purpose(s):
    To record the names and training of all employees and their 
qualifications to work in certain categories of explosives operations.
    To ensure all individuals performing explosives inspections can 
validate an individual's qualifications to perform a certain task.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper and electronic media.

Retrievability:
    Name and/or Social Security Number.

Safeguards:
    Documents are marked `FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE' and 
are only distributed to those persons having an official need to know. 
Computerized records are password protected and only accessible by 
those persons with an official need to know.

Retention and disposal:
    Retain on board and destroy three years after an employee 
terminates or is no longer involved in explosives processes.

System manager(s) and address:
    Policy Official: Commanding Officer, Naval Ordnance Safety and 
Security Activity, 23 Strauss Avenue, Farragut Hall, Building D-323, 
Indian Head, MD 20640-5035.
    Record Holder: Commanding officer or head of the organization in 
question. Official mailing addresses are published in the Standard Navy 
Distribution List that is available at http://www.neds.nebt.daps.mil/sndl.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer or head of the organization in question. 
Individuals may inspect personnel certifying documents at local 
activity to which individual assigned. Official mailing addresses are 
published in the Standard Navy Distribution List that is available at 
http://www.neds.nebt.daps.mil/sndl.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer or head of the organization in question. Individuals 
may inspect personnel certifying documents at local activity to which 
individual assigned. Official mailing addresses are published in the 
Standard Navy Distribution List that is available at http://neds.nebt.daps.mil/sndl.

Contesting record procedures:
    The Department of the Navy's rules for accessing records, and for 
contesting contents and appealing initial agency determinations are 
published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; 
or may be obtained from the system manager.

Record source categories:
    Individual, personnel files, physician, and supervisor.

Exemptions claimed for the system:
    None.
[FR Doc. 03-30403 Filed 12-8-03; 8:45 am]
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