[Federal Register Volume 68, Number 231 (Tuesday, December 2, 2003)]
[Notices]
[Pages 67461-67463]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-30024]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Substance Abuse and Mental Health Services Administration


Statement of Organization, Functions, and Delegations of 
Authority

    Part M of the Substance Abuse and Mental Health Services 
Administration (SAMHSA) Statement of Organization, Functions, and 
Delegations of Authority for the Department of Health and Human 
Services as amended most recently at 68 FR 45264, August 1, 2003, is 
amended to: revise the functional statements for the Office of the 
Administrator (OA); and the Office of Policy, Planning and Budget 
(OPPB) within the Office of the Administrator, and reflect changes in 
the Division structure within OPPB; and to also revise the functional 
statements for the Office of Program Services (OPS), and reflect 
changes in the Division structure within OPS. These organizational 
changes will more effectively align budget, planning, and 
administrative functions; achieve further delayering by restructuring 
certain divisions, abolishing subordinate branch structures, and 
reducing the number of supervisory positions; and allow SAMHSA to more 
effectively use its resources and deploy additional positions to 
mission support activities. The changes are as follows:
    Section M.20, Functions is amended as follows:
    (A) The functional statements for the Office of the Administrator 
(MA), the Office of Policy, Planning and Budget (MAC) and the prior 
Division of Policy Coordination (MAC-1) and Division of Planning and 
Budget (MAC-2) are replaced with the following:

Office of the Administrator (MA)

    The Administrator is responsible to the Secretary for managing and 
directing SAMHSA. The office functions are as follows: (1) Provides 
leadership in the development of agency policies and programs; (2) 
maintains liaison with the Office of the Secretary on matters related 
to program and other activities;

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(3) provides oversight for coordination between SAMHSA and the National 
Institutes of Health (NIH) on the conduct of research and the 
dissemination of research findings in the areas of alcohol, drug abuse, 
and mental health; (4) analyzes legislative issues, and maintains 
liaison with congressional committees; (5) coordinates Agency 
communications and conducts public affairs activities; and (6) provides 
agency-wide correspondence control services.

Office of Policy, Planning and Budget (MD)

    Provides leadership for the development and implementation of the 
Administrator's policies and programs through the following functions: 
(1) Develops and manages Agency policy for the Administrator and senior 
staff; (2) performs the Chief Financial Officer function and manages 
budget formulation and execution; (3) manages agency-wide strategic and 
program planning activities; and (4) provides leadership to the Centers 
Offices of Policy Analysis and Coordination (OPAC) and other Agency 
staff to assure consistent implementation of policies and procedures in 
budget, planning, and policy review.

Office of the Director (MD1)

    (1) Coordinates agency participation in Department of Health and 
Human Services strategic and program planning activities; (2) 
coordinates agency-level strategic and program planning activities; (3) 
develops policy guidance for grants and contracts development 
processes, and monitors progress; (4) develops and manages the 
Government Performance and Results Act (GPRA) process for the agency, 
assesses progress in attaining goals, and reports accomplishments; (5) 
manages Agency response to the OMB PART review process; (6) provides 
policy guidance and oversight for Agency evaluation activities; (7) 
develops extramural policy recommendations for the Administrator and 
guidance for the Agency; (8) manages the SAMHSA National Advisory 
Council and the Advisory Committee for Women?s Services; and (9) 
provides Chief Financial Officer function.

Division of Policy Coordination (MDA)

    (1) Develops policy recommendations and issues for the 
Administrator and senior leadership and manages the coordination and 
implementation of the Agency's national program policies; (2) 
coordinates policy development for the Administrator?s program 
priorities and principles; (3) provides expertise for Agency leadership 
on issues and initiatives for alcohol, HIV/AIDS, minority health, 
disaster readiness and response, children and families, women's 
services, and science-to-services; and (4) manages the Agency's 
coordination of departmental and Presidential initiatives, nationally 
and internationally.

Division of Financial Management (MDB)

    (1) Manages and coordinates the Agency budget plans and formulates 
and presents SAMHSA's future budget and financial management 
activities; (2) prepares budget justification documents which support 
the Administrator's priorities and decisions; (3) provides day-to-day 
liaison with budget staff at other levels: (4) evaluates internal 
fiscal controls to assure compliance with laws, regulations, policies, 
and sound business practices; and (5) manages and coordinates Agency 
budget execution, including the apportionment and allotment processes, 
overhead and assessment changes, and monitoring of overall 
expenditures.
    (B) The functional statements for the Office of Program Services 
(MB) and the subordinate Office of the Director (formerly MB-1) and the 
Divisions within OPS are replaced with the following:

Office of Program Services (MB)

    (1) Works in partnership with other SAMHSA and HHS components in 
managing, providing leadership, and ensuring SAMHSA's needs are met in 
the following service areas: grant and contract application review, 
grants and contracts management, administrative services, human 
resources management, equal employment opportunity, organizational 
development and analysis, and information technology; (2) provides 
leadership in the development of policies for and the analysis, 
performance measurement, and improvement of SAMHSA administrative and 
management systems; (3) provides leadership, guidance, and technical 
expertise for the Agency's information technology program; (4) provides 
centralized administrative services for the Agency; and (5) conducts 
all aspects of the SAMHSA grants and contracts management process.

Office of the Director (MB1)

    (1) Provides leadership and guidance, oversees and monitors the 
range of administrative and program services which are provided to all 
SAMHSA components; (2) provides general policy review and executive 
oversight of cross-cutting management and administrative issues; (3) 
streamlines, improves, and integrates administrative services and 
systems; (4) coordinates cross-cutting tasks and initiatives; (5) 
tracks and measures administrative program performance; (6) plans, 
administers, and coordinates the review of grant and cooperative 
agreement applications; (7) develops grant review policies and 
procedures; (8) monitors the grant review process to ensure the quality 
of the review and its conformance to Agency policies; (9) participates 
in the review of Requests for Applications (RFAs); and (10) administers 
participant and confidentiality certificate activities.

Division of Management Systems (MBC)

    (1) Provides leadership in the development of policies for and the 
analysis, performance measurement, and improvement of SAMHSA 
administrative, management, and information systems; (2) coordinates 
with other service providers the provision of human resource management 
services, equal employment opportunity services, and information 
technology services (including operation of the LAN and personal 
computer, databases, voice mail/faxes, and general machine repairs), 
working with HHS service components and outside organizations as 
necessary and monitoring their performance; (3) manages the SAMHSA 
ethics program; (4) coordinates and serves as a focal point for SAMHSA 
intern and summer employment programs; (5) provides advisory services 
to managers and supervisors in such matters as organizational 
development, analysis, performance, and performance measurement; (6) 
coordinates General Accounting Office and Office of the Inspector 
General reviews and information requests, internal control reviews, and 
Federal Managers Financial Integrity Act responses; (7) plans and 
coordinates various management activities such as records management, 
forms management, Privacy Act, and OPS Freedom of Information Act 
requests; (8) develops, maintains, and manages administrative 
management systems regarding policies and procedures; (9) serves as the 
focal point for information systems policy, strategic planning, budget 
preparation, coordination and security; (10) coordinates agency-wide 
database administration and systems configuration management; provides 
advice, assistance, and training to Agency staff in obtaining maximum 
utilization of and services from its information/application systems 
and databases; (11) exercises clearance

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authority for agency-wide information resources management projects; 
and (12) reviews and analyzes new information resources management 
developments and ensures necessary support services are provided.

Division of Grants Management (MBE)

    (1) Conducts all aspects of the SAMHSA grants management process; 
(2) develops, implements, and coordinates the application of Agency 
standards, methods and procedures for the management of grants and 
cooperative agreements; (3) provides guidance to the Agency, 
applicants, and grantees on the management and administrative aspects 
of grant programs; (4) reviews applications, reports, and active 
projects to ensure compliance with management policies and procedures; 
(5) prepares, processes, and disseminates award documents; (6) prepares 
special and recurring reports relating to applications and awards; and 
(7) measures and tracks grants management performance.

Division of Contracts Management (MBF)

    (1) Conducts all aspects of the SAMHSA contracts management 
process; (2) develops and implements standards and procedures for the 
management of the Agency's contracts and purchase card programs; (3) 
reviews and evaluates contract proposals to determine acceptability and 
cost reasonableness; (4) advises Agency personnel on contracts 
management policies and procedures established by law and Agency 
guidelines; (5) maintains internal control over the contracts 
management function; (6) issues contract awards following appropriate 
laws, regulations, guidelines and policies; (7) coordinates and 
participates in all phases of the acquisition cycle, including pre-
solicitation, solicitation, negotiation, award, administration, and 
close out of the Agency's contracts; and (8) measures and tracks 
contract management performance.

Division of Operational Support (MBH)

    (1) Provides centralized administrative services for the Agency, 
including processing and coordinating requests for and providing advice 
on procurement actions, travel, property, facilities, and other 
activities; (2) coordinates actions as necessary with other HHS 
components such as the Program Support Center (PSC) procurement staff 
and the contract travel agency; (3) promotes the awarding of contracts 
to disadvantaged businesses and women-owned small businesses; (4) 
processes and coordinates requests for SAMHSA administrative actions; 
(5) provides advice and guidance to staff on administrative procedures 
for processing actions such as travel orders, acquisition requests, and 
training documents; (6) ensures administrative actions are consistent 
with regulations and other requirements, and implements general 
management policies as prescribed by SAMHSA and higher authorities; (7) 
coordinates the provision of support in the areas of real and personal 
property, building management, facility management, health and safety, 
security, transportation, parking, and telecommunications; (8) in 
collaboration with the Division of Financial Management in the Office 
of Policy, Planning, and Budget, performs budget execution tasks such 
as certifying funds, maintaining the commitment database, and 
reconciling accounts for program management for SAMHSA; (9) coordinates 
and complies with policies and procedures set forth by the Division of 
Financial Management for budget execution.
    Section M.40. Delegations of Authority. All delegations and 
redelegations of authority to officers and employees of SAMHSA which 
were in effect immediately prior to the effective date of this 
reorganization shall continue in effect pending further redelegations, 
providing they are consistent with the reorganization.
    These organizational changes are effective November 21, 2003.

    Dated: November 21, 2003.
Charles G. Curie,
Administrator.
[FR Doc. 03-30024 Filed 12-1-03; 8:45 am]
BILLING CODE 4160-01-P