[Federal Register Volume 68, Number 222 (Tuesday, November 18, 2003)]
[Notices]
[Pages 65045-65047]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-28702]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending two systems of records 
notices in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 18, 2003, unless comments are received which result in a 
contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy Act 
Office, U.S. Army Records Management and Declassification Agency, Attn: 
TAPC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: November 7, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0001a TAPC

System name:
    Office Visitor/Commercial Solicitor Files (February 22, 1993, 58 FR 
10002).

Changes:
System identifier:
    Delete entry and replace with `A0001a U.S. AHRC'.
* * * * *

Categories of records in the system:
    Add to entry `Social Security Number' and `and the results of a law 
enforcement records check.'
* * * * *
A0001a US AHRC

System name:
    Office Visitor/Commercial Solicitor Files.

System location:
    Segments may be maintained at Headquarters, Department of the Army, 
staff, field operating agencies, commands, installations, and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Visitors to Army installations/activities and/or commercial 
solicitors who represent an individual, firm, corporation, academic 
institution, or other enterprise involved in official or business 
transactions with the Department of the Army and/or its elements.

Categories of records in the system:
    Individual's name, Social Security Number, name and address of firm 
represented, person/office visited, purpose of visit, status of 
individual as regards past or present affiliation with the Department 
of Defense, and the results of a law enforcement records check.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army, Army Regulation 210, 
Commercial

[[Page 65046]]

Solicitation on Army Installations; and E.O. 9397 (SSN).

Purpose(s):
    To provide information to officials of the Army responsible for 
monitoring/controlling visitor's/solicitor's status and determining 
purpose of visit so as to preclude conflict of interest.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records in file folders.

Retrievability:
    By name of visitor/solicitor.

Safeguards:
    Records are maintained in file cabinets with access limited to 
officials having need therefore.

Retention and disposal:
    Retained for one year after which records are destroyed.

System manager(s) and address:
    Commander, United States Army Human Resources Command, 200 Stovall 
Street, Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
commander/supervisor maintaining the information. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    Individual should provide the full name and other information 
verifiable from the record itself.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the commander/
supervisor maintaining the information. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    Individual should provide the full name and other information 
verifiable from the record itself.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.
A0601-222 USMEPCOM

System name:
    Armed Services Military Accession Testing (September 8, 2003, 68 FR 
52908).

Changes:
* * * * *

Categories of records in the system:
    Add to the end of the entry `and test scores'.
* * * * *

Purpose(s):
    Add a new sentence to the entry `The data is used on a continuing 
basis for the purpose of regeneration of scores and reclassification, 
score quality evaluation, and miscellaneous research activities.'
* * * * *
A0601-222 USMEPCOM

System name:
    Armed Services Military Accession Testing.

System location:
    U.S. Military Entrance Processing Command, 2834 Green Bay Road, 
North Chicago, IL 60064-3094.

Categories of individuals covered by the system:
    Individuals who have been administered a version of the Armed 
Services Vocational Aptitude Battery (ASVAB), to include those who 
subsequently enlisted and those who did not. This applies to high 
school, college, National Civilian Community Corps, and vocational 
students who have participated in the DoD Student Testing Program 
(STP), as well as civilian applicants to the military services and 
active duty Service members.

Categories of records in the system:
    Individual's name, Social Security Number, address, telephone 
number, date of birth, sex, ethnic group identification, educational 
grade, rank, booklet number of ASVAB test, individual's plans after 
graduation, and individual item responses to ASVAB subtests, and test 
scores.

Authority for maintenance of the system:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; 10 U.S.C. 3013, Secretary of the Army; Army 
Regulation 601-222, Armed Services Military Personnel Accession Testing 
Programs; and E.O. 9397 (SSN).

Purpose(s):
    To establish eligibility for enlistment; verify enlistment and 
placement scores; verify retest eligibility; and provide aptitude test 
scores as an element of career guidance to participants in the DoD 
Student Testing Program. The data is also used for research, marketing 
evaluation, assessment of manpower trends and characteristics; and 
related statistical studies and reports. The data is used on a 
continuing basis for the purpose of regeneration of scores and 
reclassification, score quality evaluation, and miscellaneous research 
activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine 
Uses' set forth at the beginning of the Army's compilation of systems 
of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer magnetic tapes and electronic storage media.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Access to records is restricted to authorized personnel having an 
official need-to-know. Automated data systems are protected by user 
identification and manual controls.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration has approved the disposition, treat records as 
permanent).

[[Page 65047]]

System manager(s) and address:
    Commander, U.S. Military Entrance Processing Command, 2834 Green 
Bay Road, North Chicago, IL 60064-3094.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Military Entrance Processing Command, 2834 Green 
Bay Road, North Chicago, IL 60064-3094.
    Individual should provide his/her full name, Social Security 
Number, date tested, address at the time of testing, and signature.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the Commander, U.S. 
Military Entrance Processing Command, 2834 Green Bay Road, North 
Chicago, IL 60064-3094.
    Individual should provide his/her full name, Social Security 
Number, date tested, address at the time of testing, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and ASVAB tests.

Exemptions claimed for the system:
    Testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal service may 
be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would 
compromise the objectivity or fairness of the test or examination 
process.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.

[FR Doc. 03-28702 Filed 11-17-03; 8:45 am]
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