[Federal Register Volume 68, Number 222 (Tuesday, November 18, 2003)]
[Notices]
[Pages 65042-65044]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-28701]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Air Force is amending a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
The amendment is required to alert the users of this system of
records of the additional requirements of the Health Insurance
Portability and Accountability Act (HIPAA) of 1996, as implemented by
DoD 6025.18-R, DoD Health Information Privacy Regulation. Language
being added under the `Routine Use' category is as follows:
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
DATES: This proposed action will be effective without further notice on
December 18, 2003, unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon,
Washington, DC 20330-1155.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.
SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: November 7, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F044 AF SG O
System name:
United States Air Force Master Radiation Exposure Registry (June
11, 1997, 62 FR 31793).
Changes:
* * * * *
Authority for maintenance of the system:
Replace `Regulation 161-28, Personnel Dosimetry Program' with
`Instruction 48-148, Ionizing Radiation Protection, Air Force
Instruction 40-201, Managing Radioactive Materials in the USAF, and Air
Force Instruction 48-125, The U.S. Air Force Personnel Dosimetry
Program''.
Purpose(s):
Replace `USAF Occupational and Environmental Health Laboratory
(OEHL)' with `311th Human Systems Wing's Air Force Institute for
Environment Safety, and Occupational Health Risk Analysis (AFIERA),
Radiation Surveillance Division (SDR)'.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add to end of entry `NOTE: This system of records contains
individually identifiable health information. The DoD Health
Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the
Health Insurance Portability and Accountability Act of 1996, applies to
most such health information. DoD 6025.18-R may place additional
procedural requirements on the uses and disclosures of such information
beyond those found in the Privacy Act of 1974 or mentioned in this
system of records notice.'
* * * * *
Storage:
Replace entry with ``Maintained in computers and on computer output
products.''
* * * * *
F044 AF SG O
System name:
United States Air Force Master Radiation Exposure Registry.
System location:
United States Air Force Institute for Environment, Safety, and
Occupational Health Risk Analysis (AFIERA), Brooks City-Base, TX 78235-
5103; Air Force medical centers, hospitals and clinics; Air Force
operating locations and installations using sources of ionizing
radiation. Official mailing addresses are published as an appendix to
the Air Force's compilation of systems of records notices.
Categories of individuals covered by the system:
All personnel currently enrolled in or having been monitored under
the USAF's Personnel Dosimetry Program or on whom the Air Force has
performed a bioassay for radioactive materials since 1960. This
includes Air Force military and civilian employees; military and
civilian employees of other Components and the Department of Defense;
and some employees of other federal agencies and civilian contractors.
Categories of records in the system:
Personal radiation dosimetry (film badge or thermoluminescent
dosimeter) results in monthly and lifetime cumulative periods and
results of bioassays for radioactive materials in the body.
Authority for maintenance of the system:
Section 20.401(a) and (c), 10 Chapter I, Code of Federal
Regulations (10 CFR
[[Page 65043]]
20.401(a)(c)) as directed by E.O. 12196, 29 CFR 1910.96(b)(2)(iii), (n)
and (o), implemented by Air Force Instruction 48-148, Ionizing
Radiation Protection, Air Force Instruction 40-201, Managing
Radioactive Materials in the USAF, and Air Force Instruction 48-125,
The U.S. Air Force Personnel Dosimetry Program and the USAF Master
Radiation Exposure Registry.
Purpose(s):
311th Human Systems Wing's Air Force Institute for Environment
Safety, and Occupational Health Risk Analysis (AFIERA), Radiation
Surveillance Division (SDR): To maintain a cumulative record of
occupational exposure to ionizing radiation on each radiation worker
monitored under the USAF's personnel dosimetry program as required by
Public Law; to provide a copy of an individual's record to any future
employer of that individual who makes a proper request for it as
provided for by law; to provide individuals a copy of their Air Force
occupational radiation exposure history; to provide information about
an individual's ionizing radiation exposure history to medical
personnel responsible for radiation safety and the individual's health
care, and the individual's supervisor; to provide information about
radiation exposures resulting from radiation accidents or incidents to
authorized investigators of such events and the Nuclear Regulatory
Commission (NRC) or Department of Labor, Occupational Safety and Health
Administration (DOL/OSHA); for use in epidemiological and statistical
studies to determine the effectiveness of Air Force-wide radiological
health programs, trends in exposure doses, exposure experiences of
selected occupational groups and similar studies.
Medical personnel:--To determine the requirements for occupational
physical examinations and assess whether an individual's medical
condition may be related to his or her radiation exposure; to use in
formulating recommendations to supervisors on requirements to remove or
limit an individual from further work with ionizing radiation sources;
to determine the need for investigation of workplace environments for
abnormal radiation exposure conditions; to formulate recommendations
for modifications of facilities, equipment or procedures to limit
workers' radiation exposures to as low as reasonably achievable; to
assist in developing worker education programs on local radiation
hazards.
Employees' supervisors:--To determine whether employee can continue
to work in a given radiation environment; to determine radiation
exposures to personnel associated with a given task; to implement
improvements in facilities, equipment, or procedures to reduce worker
exposures to as low as reasonably achievable; to assist in local worker
education about occupational radiation hazards.
Individuals:--To be aware of their lifetime radiation exposures and
aid in making personal judgments about the occupational radiation
hazards of their environment and in fulfilling their individual
responsibilities for radiation safety.
Investigators of radiation accidents or incidents:--To assist in
determining the possible causes of such an event and recommended
measures to prevent recurrence; to determine the severity of the event
and possible long term consequences to individuals involved in it or
future similar events.
NRC and DOL/OSHA:--To use in formulating or enforcement of national
policies and regulations for protection of workers from ionizing
radiation sources in their occupational environment.
Future employers:--To use as the basis for continuing the lifetime
cumulative record on individuals as required by Public Law and to use
for all purposes for which the current employer uses these records.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
Air Force's compilation of systems of records notices apply to this
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in computers and on computer output products.
Retrievability:
Retrieved by name or Social Security Number.
Safeguards:
Records Air Force Institute for Environment, Safety, and
Occupational Health Risk Analysis (AFIERA/SDRD) are accessed by
custodian of the record system and persons responsible for servicing
the record system in performance of their official duties and are
controlled by computer system software and personnel screening. Records
at installations are accessed by medical personnel in performance of
their official duties. Records are controlled by personnel screening.
Retention and disposal:
Records are permanent at Air Force Institute for Environment,
Safety, and Occupational Health Risk Analysis (AFIERA/SDRD). Latest
cumulative history entered in an individual's medical record is
retained for the life of the medical record. Records retained by
installation medical personnel and supervisors for one year, then
destroyed by tearing into pieces, shredding, pulping, macerating, or
burning.
System manager(s) and address:
Chief, Radiation Protection Division, Air Force Medical Service
Agency, 110 Luke Avenue, Room 405, Bolling AFB DC 20032-7050.
Notification procedure:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Radiation
Protection Division, (AFMOA/SGZR), 110 Luke Avenue, Room 405, Bolling
Air Force Base, DC 20032-7050, or visit the Air Force Institute for
Environment Safety, and Occupational Health Risk Analysis (AFIERA)/
SDRD, 2350 Gillingham Drive, Brooks City-Base, TX 78235-5103.
Information required for identification of an individual record is:
Full name, Social Security Number and Service Number(s) if different
from Social Security Number. If the request is from other than the
individual to whom the records pertain, a signed authorization by the
individual to release the records to the requester is required.
[[Page 65044]]
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Radiation
Protection Division, (AFMOA/SGZR), 110 Luke Avenue, Room 405, Bolling
Air Force Base, DC 20032-7050, or visit the Air Force Institute for
Environment Safety, and Occupational Health Risk Analysis (AFIERA)/
SDRD, 2350 Gillingham Drive, Brooks City-Base, TX 78235-5103.
Information required for identification of an individual record is:
Full name, Social Security Number and Service Number(s) if different
from Social Security Number. If the request is from other than the
individual to whom the records pertain, a signed authorization by the
individual to release the records to the requester is required.
Contesting record procedures:
The Air Force rules for accessing records, and for contesting
contents and appealing initial agency determinations are published in
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from
the system manager.
Record source categories:
Information obtained from previous employers; other components and
civilian or government agencies responsible for conducting a radiation
protection program and personnel dosimetry at an individual's
workplace; and medical institutions.
Exemptions claimed for the system:
None.
[FR Doc. 03-28701 Filed 11-17-03; 8:45 am]
BILLING CODE 5001-06-P