[Federal Register Volume 68, Number 218 (Wednesday, November 12, 2003)]
[Notices]
[Pages 64152-64153]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-28226]


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RAILROAD RETIREMENT BOARD


Privacy Act of 1974; Proposed Changes to System of Records

AGENCY: Railroad Retirement Board (RRB).

ACTION: Notice of revision of Privacy Act System of Records.

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SUMMARY: The purpose of this document is to give notice of two proposed 
new routine uses for one of its system of records.

DATES: The changes to this System of Records shall become effective 
without further notice December 22, 2003, unless comments are received 
before this date that result in further modifications.

ADDRESSES: Send comments to Beatrice Ezerski, Secretary to the Board, 
Railroad Retirement Board, 844 N. Rush St., Chicago, Illinois 60611-
2092.

FOR FURTHER INFORMATION CONTACT: Patricia A. Marshall, Counsel to the 
Inspector General, Office of Inspector General, Railroad Retirement 
Board, 844 N. Rush St., 4th Floor, Chicago, Illinois 60611-2092, (312) 
751-4690.

SUPPLEMENTARY INFORMATION: The RRB proposes two new routine uses for 
its Investigation Files System of Records, RRB-43.

I. Discussion of New and Revised Routine Uses

    The first proposed routine use ``e'' in RRB-43 would permit the RRB 
to disclose information, upon request, to the President's Counsel on 
Integrity and Efficiency (PCIE) for the purpose of accurate reporting 
to the President and Congress on the activities of the Inspectors 
General. The purpose of the disclosure of information is to allow the 
PCIE to conduct the necessary analysis of data from all Inspector 
General offices to develop accurate statistical information for the 
annual report. In general, only portions of personally identifiable 
information may be disclosed. Additionally personally identifiable 
information may be disclosed as necessary to reconcile reports.
    The second proposed routine use ``f'' in RRB-43 would allow the 
disclosure of information to members of the PCIE or the Department of 
Justice, as necessary, for the purpose of investigative qualitative 
assessment reviews. The PCIE has established a peer review process to 
ensure that Offices of Inspectors General have adequate internal 
safeguards and management procedures. The objectives of the review are 
to assess whether adequate internal safeguards and management 
procedures are in place, foster high-quality investigations and 
investigative processes, ensure that the highest levels of 
professionalism are maintained, and promote consistency in 
investigative standards and practices within the Inspector General 
investigative community. The Inspectors Generals plan to begin 
investigative qualitative assessment reviews beginning during fiscal 
year 2004.

II. Compatibility of Proposed Routine Uses

    We are proposing these two new routine uses in accordance with the 
Privacy Act (5 U.S.C. 552a(b)(3)). The Privacy Act permits the 
disclosure of information about individuals without their consent for a 
routine use where the information will be used for a purpose which is 
compatible with the purpose for which the information was originally 
collected. The Office of Management and Budget had offered guidance 
that a ``compatible'' use is a use which is necessary and proper. The 
RRB considers the disclosure of investigatory records for the purpose 
of accurate reporting to the President and Congress on the activities 
of the Inspectors General to be a necessary and proper use; likewise 
the RRB considers the disclosure of these records to members of the 
PCIE or the Department of Justice, as necessary, for the purpose of 
investigative qualitative assessment reviews to be a necessary and 
proper use.

III. Altered System Report

    On October 28, 2003, the Railroad Retirement Board filed an altered 
system report for this system with the chairmen of the designated 
Senate and House committees and with the Office of Management and 
Budget. This was done to comply with section 3 of the Privacy Act of 
1974 and OMB Circular 1-130, Appendix I.

    By authority of the Board.
Beatrice Ezerski,
Secretary to the Board.
RRB-43

SYSTEM NAME:
    Investigation Files--RRB.
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Paragraph ``e'' is added to read as follows:
    e. Records may be disclosed to members of the President's Council 
on Integrity and Efficiency for the preparation of reports to the 
President and Congress on the activities of the Inspectors General.
    Paragraph ``f'' is added to read as follows:
    f. Records may be disclosed to members of the President's Council 
on Integrity and Efficiency, or the Department of Justice, as 
necessary, for

[[Page 64153]]

the purpose of conducting qualitative assessment reviews of the 
investigative operations of RRB-OIG to ensure that adequate internal 
safeguards and management procedures are maintained.

[FR Doc. 03-28226 Filed 11-10-03; 8:45 am]
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