[Federal Register Volume 68, Number 217 (Monday, November 10, 2003)]
[Notices]
[Pages 63821-63822]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-28176]



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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 26, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-03-17, 8 items, 
8 temporary items). Files relating to Air Force legal assistance 
activities, including such records as representation letters, notary 
logs, notary appointment letters, and personal legal readiness 
briefings. Also included are electronic copies of records created using 
electronic mail and word processing.
    2. Department of the Air Force, Agency-wide (N1-AFU-03-20, 2 items, 
2 temporary items). Records relating to helicopter crewmember flight 
evaluations, including worksheets used to record evaluation results and 
to complete the Certificate of Aircrew Evaluation. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    3. Department of the Army, Agency wide (N1-AU-03-14, 2 items, 2 
temporary items). Reports and other records relating to reviews of 
ammunition facilities at Army commands. Also included are electronic 
copies of records created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    4. Department of the Army, Agency-wide (N1-AU-03-24, 2 items, 2 
temporary items). Records relating to educational and developmental 
intervention services provided to children of eligible service members. 
Included are referral and eligibility documentation, evaluations, 
transition plans, and related information. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-03-2, 12 items, 11 temporary items). Records of 
the National Weather Service's Office of Hydrologic Development. 
Included are such records as unpublished reports and data on which 
published reports are based and hydrologic information background 
materials. Also included are data, system documentation, inputs, 
outputs, and backups associated with the NOAA Hydrologic Data System 
and electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of published hydrologic reports on precipitation frequency and probable 
maximum precipitation studies.
    6. Department of Defense, National Imagery and Mapping Agency (N1-
537-03-18, 10 items, 8 temporary items). Records relating to continuity 
of

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operations planning and other continuity planning. Also included are 
electronic copies of documents created using word processing and 
electronic mail. Proposed for permanent retention are recordkeeping 
copies of files relating to joint planning and organizational planning. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    7. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-15, 4 items, 2 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that are associated with the internal and external correspondence of 
the agency's Administrator, Deputy Administrator, and Chief of Staff. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    8. Department of Homeland Security, Bureau of Immigration and 
Customs Enforcement (N1-563-04-1, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with the Student 
and Exchange Visitor Information System, an electronic system 
containing personal data used to track and monitor non-immigrant 
students, exchange visitors, and their dependents in the United States.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-03-
12, 5 items, 5 temporary items). Paper and microfilm inputs for the 
Special Purpose Securities System, electronic reports generated from 
this system, and Federal Housing Administration reports. Records relate 
to such matters as early redemption requests, redemption of time 
deposits, fund receipt reports, future and prior issues and payments, 
security rollovers, notices of assessments, payment summaries, and 
interest accruals.
    10. Department of the Treasury, Air Transportation Stabilization 
Board (N1-56-03-9, 11 items, 4 temporary items). Routine correspondence 
and staff working papers relating to loan guarantee programs to assist 
air carriers for losses incurred as a result of the terrorist attacks 
on the United States that occurred on September 11, 2001. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of loan guarantee application files, decision memorandums and 
supporting documentation, loan agreements, decision letters, meeting 
minutes, press releases, and quarterly loan monitoring reports.
    11. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-02-6, 10 items, 10 temporary items). Paper and electronic 
records relating to the employment incentive scholarship program and 
the education debt reduction program. Records relate to participants in 
these programs as well as to non-selected applicants. Included are such 
files as applications, worksheets, payment summaries, and an electronic 
database used for tracking applications. Also included are electronic 
copies of records created using word processing and electronic mail.
    12. Environmental Protection Agency, Agency-wide (N1-412-03-20, 3 
items, 3 temporary item). Records relating to clearing persons and 
companies who require access to confidential business information. Also 
included are electronic copies of records created using electronic 
email and word processing.
    13. National Archives and Records Administration, Government-wide 
(N1-GRS-04-1, 9 items, 8 temporary items). Addition to the General 
Records Schedules for records of temporary commissions, boards, 
councils, and committees. Included are such records as files relating 
to day-to-day administrative activities, web site records (except for 
records identified by NARA as historically valuable), and committee 
management records. Also included are electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of files documenting the establishment, membership, policies, 
organization, deliberations, findings, and recommendations of these 
bodies are proposed for permanent retention.
    14. Small Business Administration, Office of Business Development 
(N1-309-03-10, 6 items, 6 temporary items). Inputs, outputs, master 
files, documentation, and backups of the Small Disadvantaged Business 
Tracking System, an electronic system used to track the Small 
Disadvantaged Business certification process.
    15. Social Security Administration, Office of Disability and Income 
Security Programs (N1-47-03-1, 26 items, 26 temporary items). Claim 
files and other records related to Title II (Retirement, Survivors and 
Disability Insurance) and Title XVI (Supplemental Security Income for 
the Aged, Blind and Disabled) of the Social Security Act. Also included 
are electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.

    Dated: October 31, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-28176 Filed 11-7-03; 8:45 am]
BILLING CODE 7515-01-P