[Federal Register Volume 68, Number 209 (Wednesday, October 29, 2003)]
[Notices]
[Pages 61703-61704]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-27205]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 15, 2003. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records

[[Page 61704]]

Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services (N1-440-03-1, 4 items, 4 temporary items). Paper 
and electronic records relating to Y2K efforts, including such matters 
as policy and planning, project administration, system testing and 
verification, and contractor activities. Also included are electronic 
copies of records created using electronic mail and word processing. 
Paper copies of these files were previously approved for disposal. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-2, 17 items, 14 temporary items). Reports, 
statistics, planning records, property accountability records, personal 
property records, telephone directories, correspondence management 
records, issuances, reading files, broadcast e-mail messages, reference 
files, and other records, accumulated primarily by the Office of 
Finance and Administration. Also included are electronic copies of 
records created using electronic mail and word processing. Records 
proposed for permanent retention include recordkeeping copies of 
records created to comply with the provisions of the Government in the 
Sunshine Act, records of advisory, interagency, and international 
committees sponsored by the agency, and directives.
    3. Department of Homeland Security, Transportation Security 
Administration (N1-560-03-3, 10 items, 8 temporary items). Records 
relating to internal investigations and inspections, including reports, 
memorandums, correspondence, and statistical data. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of final, signed directives and statistical data and other records 
relating to trends in transportation security.
    4. Department of Justice, Federal Bureau of Investigation (N1-65-
03-4, 3 items, 3 temporary items). Work papers and final reports 
documenting routine inspections of FBI programs and field offices. 
Electronic copies of records created using electronic mail and word 
processing are included.
    5. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-03-4, 5 items, 5 temporary items). Master files, 
outputs, and documentation associated with the Relief of Disabilities 
System, an electronic system used to monitor and track the status of 
applications for the restoration of Federal firearms and explosives 
privileges. Also included are electronic copies of records created 
using electronic mail and word processing.
    6. Department of the Treasury, U. S. Mint (N1-104-03-11, 3 items, 3 
temporary items). Master files, outputs, and documentation associated 
with the Die Information System, an electronic system which tracks the 
life of dies used to strike coins and other numismatic products.
    7. Department of the Treasury, U.S. Mint (N1-104-03-12, 4 items, 4 
temporary items). Inputs, outputs, master files, and system 
documentation associated with the Pallet Tracking System, an electronic 
system which tracks coin shipment pallets.
    8. National Archives and Records Administration, Electronic and 
Special Media Records Services Division (N2-381-03-1, 1 item, 1 
temporary item). Office of Economic Opportunity data file tabulations 
of 1960 Census data by sex, race, and marital status. Records were 
accessioned into the National Archives, but cannot be accessed due to 
technical problems.
    9. Office of Management and Budget, Office of Information and 
Regulatory Affairs (N1-51-03-1, 1 item, 1 temporary item). The eGov 
Central Web site used by the E-Gov Initiative project team and partners 
to communicate and collaborate on-line.
    10. Office of Navajo and Hopi Indian Relocation (N1-220-03-04, 3 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that are associated with files 
relating to housing repair programs, 1982-1987. Recordkeeping copies of 
these files are proposed for permanent retention.
    11. Small Business Administration, Office of Government Contracting 
and Business Development (N1-309-03-11, 7 items, 7 temporary items). 
Inputs, outputs, master files, documentation, and backups associated 
with the Size Case Log Reporting System, an electronic system which 
tracks all requests for size determinations of small businesses. Also 
included are electronic copies of documents created using electronic 
mail and word processing.

    Dated: October 15, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-27205 Filed 10-28-03; 8:45 am]
BILLING CODE 7515-01-P