[Federal Register Volume 68, Number 198 (Tuesday, October 14, 2003)]
[Notices]
[Pages 59168-59170]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-25853]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Air Force is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    In addition, a portion of the Preamble to the Air Force Compilation 
of systems of records notices is being amended as identified below.

DATES: This proposed action will be effective without further notice on 
November 13, 2003 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 601-4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 6, 2003.
Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
* * * * *

United States Air Force

How Systems of Records Are Arranged

    In the Air Force, records are grouped by subject series. Each 
series has records about a specific activity or function to which a 
subject title and number is given. Systems of records are grouped in 
the same way. For example, a system of records on personnel security 
clearances may be found in ``Security--31,'' and one about Judge 
Advocate Personnel Records in ``Law--51''. These numbers are part of 
the system identification, which precede the notices. They look like 
this: F031 AF SF A or F051 AFJA C. The letter ``F'' means Air Force. 
The first three digits (031 and 051) show that the records pertain to 
Security and Law respectively. The letters that follow indicate to whom 
the system applies and/or the Office of Primary Responsibility (OPR). 
For example, in system F031 AF SF A, AF indicates that this is an Air 
Force-wide system, with SF denoting Security Forces as the OPR. The 
last alpha designation is for internal management control. In the 
records system F051 AFJA C, (without a space between the AF and JA) 
indicates this is a Judge Advocate General System and applies to the 
office of The Judge Advocate General only.
    A ``DoD'' in the identifier means that the Air Force system is a 
DoD-wide system of records and applies to all DoD Components.

Using the Index Guide

    The systems of records maintained by the Air Force are contained 
within the subject series that are listed below.
    This list identifies each series in the order in which it appears 
in this issuance. Use the list to identify subject areas of interest. 
Having done so, use the series number (for example 031 for Security) to 
locate the systems of records grouping in which you are interested.

System Identification Series--Subject Series

Flying Operations--011
Operations--010
Maintenance--021
Supply--023
Transportation--024
Security--031
Civil Engineering--032
Communications and Information--033
Services--034
Public Affairs--035
Personnel--036
Manpower and Organization--038
Medical--044
Law--051
Chaplain--052
Scientific/Research Development--061

[[Page 59169]]

Financial Management--065
Special Investigations--071
Command Policy--090
Safety--091
* * * * *
F031 AF SP E

System name:
    Security Forces Management Information System (SFMIS) (August 29, 
2003, 68 FR 51998).

Changes:
    System identifier:
    Delete entry and replace with `F031 AF SF B'.
* * * * *

Retention and disposal:
    Delete entry and replace with `Destroy offenses reportable under 
Brady, Lautenberg, or involving sex offender registration 99 years 
after entry into the SFMIS database; Class A offenses and military 
offenses of confinement of more than 1 year or death is adjudged by 
court-martial 5 years from entry into database or term of confinement 
whichever is later; Class B offenses 3 years after entry into database 
or term of confinement, whichever is later; military offenses other 
than those disposed of by Article 15/Administrative Sanction 3 years 
after entry into database; offenses disposed of by Article 15/
Adminstrative Sanction 6 months after entry into database; and records 
on acquittals, set aside actions and unfounded allegations immediately 
after action is completed.'
* * * * *
F031 AF SF B

System name:
    Security Forces Management Information System (SFMIS).

System location:
    DISA MegaCenter, Building 857, 401 E. Drive, Maxwell Air Force 
Base-Gunter Annex, AL 36114-3001; security forces units at all levels 
can access the system.

Categories of individuals covered by the system:
    Individuals involved in incidents and accidents occurring on Air 
Force (AF) installations, or reportable incidents occurring off base, 
including all active duty military personnel, reserve and guard; DoD 
civilians and other civilians; and retirees, who may be victims, 
witnesses, complainants, offenders, suspects, drivers; individuals who 
have had tickets issued on base, or had their license suspended or 
revoked; those persons barred from the installation; and persons 
possessing a licensed firearm.

Categories of records in the system:
    Data on individuals (victims, witnesses, complainants, offenders, 
suspects, and drivers) involved in incidents may include, but is not 
limited to, name; Social Security Number; date of birth; place of 
birth; home address and phone; alias; race; ethnicity; sex; marital 
status; identifying marks (tattoos, scars, etc.); height; weight; eye 
and hair color; date, location, nature and details of the incident/
offense to include whether alcohol, drugs and/or weapons were involved; 
driver's license information; tickets issued; vehicle information; 
suspension/revocation or barment records; whether bias against any 
particular group was involved; if offense involved sexual harassment; 
actions taken by military commanders (e.g., administrative and/or non-
judicial measures, to include sanctions imposed); referral actions; 
court-martial results and punishments imposed; confinement information, 
to include location of correctional facility, gang/cult affiliation if 
applicable; and release/parole/clemency eligibility dates.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; DoD Directive 7730.47, 
Defense Incident Based Reporting System (DIBRS); Air Force Instruction 
31-203, Security Forces Management Information System; 18 U.S.C. 922 
note, Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, 
Uniform Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Victims 
Rights and Restitution Act of 1990; and E.O. 9397 (SSN).

Purpose(s):
    Serves as a repository of criminal and specified other non-criminal 
incidents used to satisfy statutory and regulatory reporting 
requirements, specifically to provide crime statistics required by the 
Department of Justice (DoJ) under the Uniform Federal Crime Reporting 
Act; to provide personal information required by the DoJ under the 
Brady Handgun Violence Prevention Act; and statistical information 
required by DoD under the Victim's Rights and Restitution Act; and to 
enhance AF's capability to analyze trends and to respond to executive, 
legislative, and oversight requests for statistical crime data relating 
to criminal and other high-interest incidents.
    Security Forces commanders will use criminal/statistical data for 
local law enforcement purposes. The system generates reports for use by 
the Air Force Security Forces at all levels of command, provides 
security forces commanders the ability to view criminal statistics and 
apply whatever actions are necessary for enforcement.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Justice for criminal reporting purposes and as 
required by the Brady Handgun Violence Prevention Act.
    To courts and state, local, and foreign law enforcement agencies 
for valid judicial proceedings.
    To victims and witnesses to comply with the Victim and Witness 
Assistance Program, the Sexual Assault Prevention and Response Program, 
and the Victims' Rights and Restitution Act of 1990.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on computers and computer output products; some paper 
reports are generated.

Retrievability:
    Records are retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties, and by 
authorized personnel who are properly screened and cleared for need-to-
know. Records are stored in computer storage devices which are 
protected by computer system software.

Retention and disposal:
    Destroy offenses reportable under Brady, Lautenberg, or involving 
sex offender registration 99 years after entry into the SFMIS database; 
Class A offenses and military offenses of confinement of more than 1 
year or death is adjudged by court-martial 5 years from entry into 
database or term of confinement whichever is later; Class B offenses 3 
years after entry into database or term of confinement, whichever is 
later; military offenses other than those disposed of by Article

[[Page 59170]]

15/Administrative Sanction 3 years after entry into database; offenses 
disposed of by Article 15/Adminstrative Sanction 6 months after entry 
into database; and records on acquittals, set aside actions and 
unfounded allegations immediately after action is completed.

System manager(s) and address:
    Reports and Analysis Program Manager, Police Services Branch, 
Headquarters Air Force Security Forces Center (HQ AFSFC/SFOP), 1517 
Billy Mitchell Boulevard, Lackland Air Force Base, TX 78236-0119.

Notification procedure:
    Individuals seeking to access records about themselves contained in 
the system should address written requests to their servicing Security 
Forces Administrative Reports Section (SFAR) or visit the system 
manager at HQ Air Force Security Forces Center, Police Services Branch 
(HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force 
Base, TX 78236-0119.
    Individuals must identify themselves by full name, rank, home 
address, Social Security Number and present a military ID, valid 
driver's license, or some other form of identification when appearing 
in person.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
the system should address written requests to their servicing Security 
Forces Administrative Reports Section (SFAR) or visit the system 
manager at HQ Air Force Security Forces Center, Police Services Branch 
(HQ AFSFC/SFOP), 1517 Billy Mitchell Boulevard, Lackland Air Force 
Base, TX 78236-0119.
    Individuals must identify themselves by full name, rank, home 
address, and Social Security Number.

Contesting records procedures:
    The Air Force rules for accessing records, for contesting contents 
and appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.

Record source categories:
    Information obtained from individuals; DoD and civilian law 
enforcement authorities, security flight personnel, desk sergeants, 
operations personnel, staff judge advocates, courts-martial, 
correctional institutions and facilities, and administrative reports 
branch personnel.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency, which performs as its principle function any activity 
pertaining to the enforcement of criminal laws.
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 806b. For additional information 
contact the system manager.
[FR Doc. 03-25853 Filed 10-10-03; 8:45 am]
BILLING CODE 5001-08-P