[Federal Register Volume 68, Number 175 (Wednesday, September 10, 2003)]
[Notices]
[Pages 53378-53381]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-22986]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Statement of Organization, Functions, and Delegations of 
Authority

    Part C (Centers for Disease Control and Prevention) of the 
Statement of Organization, Functions, and Delegations of Authority of 
the Department of Health and Human Services (45 FR 67772-76, dated 
October 14, 1980, and corrected at 45 FR 69296, October 20, 1980, as 
amended most recently at 68 FR 47065-47076, dated August 7, 2003) is 
amended to reorganize the Financial Management Office.
    Section C-B, Organization and Functions, is hereby amended as 
follows:
    Delete in its entirety the functional statement of the Financial 
Management Office and insert the following:
    Financial Management Office (HCAJ2). (1) Provides leadership and 
coordination in the development and administration of CDC's financial 
management policies; (2) develops budget submissions for CDC; (3) 
collaborates with CDC's Office of Program Planning and Evaluation in 
the development and implementation of long-range program and financing 
plans; (4) participates in budget reviews and hearings; (5) manages 
CDC's system of internal budgetary planning and control of funds; (6) 
develops and implements CDC-wide budgetary, accounting, and fiscal 
systems and procedures; (7) conducts CDC-wide manpower management 
(including productivity measurement) activities; provides accounting 
and auditing services; (8) prepares financial reports; (9) serves as 
the focal point for domestic and international travel policy, 
procedures and interpretation; (10) provides legislation reference 
services; (11) plans, directs, and conducts internal quality assurance 
reviews; (12) analyzes data and makes recommendations to assure

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effective safeguards are in place to prevent fraud, waste and abuse; 
(13) assists in identifying or conducting special financial management 
training programs; and (14) maintains liaison with the Office of the 
Secretary, Department of Health and Human Services, and other 
Government organizations on financial management matters.
    Office of the Director (HCAJ21). (1) Provides leadership and 
guidance in all areas of financial management; (2) serves as a CDC 
witness in budget hearings before Committees of Congress, Office of 
Management and Budget, and Department of Health and Human Services; (3) 
participates with top management in program planning and policy 
determinations, evaluations conferences, and decisions concerning 
financial resources; (4) provides a centralized source for current 
information on financial management legal and regulatory requirements 
governing the prevention and control of diseases; (5) advises the CDC 
Deputy Director for Program Management concerning reprogramming of 
funds; and (6) provides consultation and assistance in financial 
management to State and local health departments when requested by CDC 
officials.
    Financial Policy and Internal Quality Assurance Activity (HCAJ212). 
(1) Provides leadership, consultation, guidance and advice on financial 
policy and internal quality assurance matters for CDC; (2) develops, 
analyzes, and evaluates financial management polices, guidelines, and 
services which have CDC-wide impact; (3) works with personnel from all 
disciplines within CDC to identify the areas in which financial policy 
needs to be strengthened; (4) reviews, assesses, and recommends 
financial policy that is consistent with internal controls and the 
hierarchy of Federal and Department of Health and Human Services 
policies and procedures; (5) ensures that resources are safeguarded 
against fraud, waste, and abuse; managed economically and efficiently; 
and desired results are achieved; (6) reviews and independently 
assesses the soundness, adequacy, and application of budgetary and 
accounting controls; (7) reviews the reliability and integrity of 
financial and budget information and the means used to identify, 
measure, classify, and report such information; (8) reviews the 
adequacy and effectiveness of systems and procedures having an impact 
on expenditures of funds and use of resources; (9) assesses the 
reliability and accuracy of accounting and budgetary data and reports 
developed within CDC; and (10) identifies problems and weaknesses in 
internal controls and provides reliable information for management to 
base corrective action.
    Accounting Branch (HCAJ22). (1) In conjunction with the Financial 
Policy and Internal Quality Assurance Activity, develops accounting and 
travel policies and procedures for CDC; (2) provides financial 
information for management purposes, effective control and 
accountability of all funds, and suitable integration of CDC accounting 
with the accounting operations of the U.S. Treasury; (3) coordinates 
activities of the Accounting Branch with the FMO Director, the FMO 
Budget Branch, the FMO Financial Services Branch, the Financial Policy 
and Internal Quality Assurance Activity, and the FMO Financial Systems 
Branch; (4) coordinates accounting and travel policy issues with the 
HHS Office of Financial Policy; (5) reviews and develops accounting 
systems to comply with requirements of HHS and the General Accounting 
Office and maintains an integrated system of accounts to meet the 
budgetary and accounting requirements of CDC; (6) reviews and 
implements the legal, accounting and reporting requirements of the 
Chief Financial Officers' Act, the Federal Managers' Financial 
Integrity Act, the Principles of Appropriation Law and other regulatory 
requirements; (7) compiles all accounting information for the 5-Year 
Financial Management Plan which provides CDC's financial management 
vision and objectives for the ensuing 5 year period; (8) develops 
strategies for employee training and professional development; and (9) 
compiles and submits the annual financial statements required by the 
Chief Financial Officers' Act.
    Debt and Property Management Section (HCAJ223). (1) Compiles and 
submits the quarterly HHS Debt Management report which reports the 
status of all unpaid debts due to CDC from the public; (2) compiles and 
submits the annual Treasury report of debts due to CDC; (3) performs 
all debt collection activities in accordance with the Debt Collection 
Act of 1982 and in accordance with requirements provided by HHS; (4) 
prepares customer billings; (5) collects and records all amounts billed 
to customers; (6) controls billings and collections processed on the 
On-line Payment and Collection System (OPAC/IPAC) related to debt 
collection; (7) reconciles accounts receivable subsidiary records to 
the CDC general ledger receivable accounts; (8) coordinates CDC's debt 
collection activities with FMO's Financial Services Branch and with CDC 
program administrative offices; (9) coordinates all debt collection 
activities with the U.S. Justice Department and with private collection 
agencies' (10) prepares and controls daily deposits which are delivered 
to the Federal Reserve Bank; (11) performs property accounting 
activities including maintenance of general ledger property accounts 
and reconciliation with the CDC Personal Property System; and (12) 
maintains travel advance records and reconciles subsidiary records to 
general ledger advance accounts.
    Cincinnati Accounting Section (HCAJ222). (1) Maintains a system of 
accounts to meet the budgetary and accounting requirements of the NIOSH 
accounting point; (2) provides financial information for management 
purposes, effective control and accountability of all accounting point 
funds, and integration of NIOSH accounting with the account and 
reporting operations of CDC and the U.S. Treasury; (3) coordinates the 
NIOSH accounting point accounts payable and receivable activities 
including auditing of vouchers; (4) reviews the NIOSH accounting point 
system for compliance with CDC, HHS and General Accounting Office 
requirements; and (5) reconciles NIOSH accounting point general ledger 
accounts including cash, property and receivables.
    General Ledger Section (HCAJ224). (1) Compiles and submits the 
Report of Budget Execution which reports the obligations incurred 
against the current year appropriation; (2) compiles and submits the 
monthly Statement of Transactions report to the U.S. Treasury which 
reports the CDC cash disbursements by appropriation; (3) reconciles 
general ledger cash accounts with the U.S. Treasury monthly 
disbursements and receipts; (4) performs daily maintenance on the 
general ledger accounts including the asset, liability, capital and 
budgetary accounts; (5) makes recommendations for improvements to the 
accounting system and monitors internal controls; (6) analyzes the 
general ledger accounts, prepares system-wide reconciliations and 
interprets the effect of transactions on the CDC's financial resources; 
(7) develops new reports to support budget requirements and to support 
the needs of CDC management; (8) controls input of all funding 
transactions; (9) performs daily maintenance of accounting system 
tables; and (10) controls grant awards processed through the Payment 
Management System (PMS) including submission of grant obligations to 
PMS, recording of disbursements received from PMS and reconciliation of 
the general ledger accounts.

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    Budget Branch (HCAJ23). (1) Provides leadership, consultation, 
guidance, and advice on budgetary matters to CDC; (2) prepares 
consolidated appropriation budget estimates including narrative 
justifications; (3) conducts studies in budget planning to determine 
proper relationship between program planning and acquisition of funds; 
(4) develops criteria to be used in estimating program needs; (5) 
conducts CDC-wide manpower management (including productivity 
measurement) activities; (6) develops expenditure information for 
preparation of quarterly and annual budgets; (7) designs and prepares 
reports, tables, and analyses to demonstrate fiscal requirements; (8) 
serves as the primary CDC focal point for planning, organizing, and 
administering a range of activities for legislative issues related to 
Congressional appropriation legislation matters; (9) summarizes 
Congressional and legislative positions on national public health 
program issues in order to establish impact on CDC budgetary 
requirements; (10) reviews and analyzes new or amended appropriation 
legislation or report language concerning public health programs, 
health related research activities, and scientific research pertinent 
to CDC's mission and responsibilities and prepares related issues 
papers; (11) in coordination with CIOs, develops appropriation report 
language related to budget formulation submissions; (12) develops 
strategy and background documentation regarding appropriation 
legislative issues and prepares related materials; (13) develops 
appropriation legislative background materials for presentation to HHS, 
Office of Management and Budget (OMB) and Congressional Appropriations 
Committees; (14) assists the Director, FMO, as the CDC representative 
at appropriations hearings; (15) responds to inquiries regarding 
appropriation budget-related policy issues; and (16) develops training 
strategies on legislative issues for the professional development of 
staff.
    Financial Systems Branch (HCAJ25). (1) Responsible for the 
analysis, design, programming, implementation, enhancement and 
documentation of automated accounting systems and subsystems for FMO; 
(2) provides consultative services to systems implementers within CDC, 
the Department and other Federal agencies on a broad range of issues 
including policy, data integrity, systems integration and interfacing 
issues as they relate to financial management systems; (3) provides 
technical support and assistance to various committees, teams and users 
in the integration with FMO financial systems and the access and 
interpretation of financial system data; and (4) responsible for 
hardware and software support for microcomputers and local area 
network(s) within FMO.
    Financial Services Branch (HCAJ26). (1) In conjunction with the 
Financial Policy and Internal Quality Assurance Activity, develops and 
implements policies and procedures for all accounts payable and 
disbursement functions at CDC; (2) coordinates activities of the 
Financial Services Branch with the FMO Director, FMO Accounting Branch, 
FMO Budget Branch, FMO Financial Policy and Internal Quality Assurance 
Activity, and FMO Financial Systems Branch; (3) coordinates the 
development of new financial systems to automate accounts payable and 
disbursement operations, and maintains and serves as the CDC focal 
point on all existing automated payment and disbursement systems; (4) 
reviews obligation documents and payment requests from a variety of 
private sector and government sources to determine the validity and 
legality of the requests, and provides electronic authorization to the 
Department of the Treasury to issue checks or electronic funds 
transfers for valid payment requests; (5) compiles and submits a 
variety of cash management and travel reports required by the 
Department of the Treasury and various other outside agencies; (6) acts 
as liaison with the CIOs and outside customers to provide financial 
information, resolve problems and provide training and advise on 
payment, travel and disbursement issues; (7) serves as the CDC subject 
matter expert on all financial matters dealing with international 
travel, assignments and payments; and (8) analyzes internal reports to 
provide management information on topics such as interest expenses, 
workload, and various other performance indicators.
    Cash Management and Quality Control Section (HCAJ262). (1) Overall 
responsibility for policies, procedures, internal controls and systems 
related to section payment and disbursement activities; (2) analyzes 
and reconciles disbursements made for CDC by other Federal activities, 
and insures that disbursements are consistent with Federal 
Appropriations Law requirements, GAO policies, interagency elimination 
entry requirements, and other governing regulations; (3) overall 
responsibility for all financial matters dealing with international 
travel, assignments and payments; (4) serves as the focal point at CDC 
for vendor, employee and CIO payment and disbursement questions and 
resolution of payment and disbursement problems; (5) acts as CDC 
liaison on all payment issues related to the implementation of the 
Government Purchase Card Program; (6) maintains contract advance 
records and coordinates the recording and reconciling of subsidiary 
records to general ledger advance accounts; (7) serves as the CDC focal 
point for cashier and imprest fund issues; (8) analyzes year-end 
unliquidated obligations for compliance with Federal Appropriations 
Laws and the Economy Act, and recommends funding changes to CIO's; and 
(9) prepares and reconciles all U.S. Treasury Department reports and 
transmissions and serves as the primary point of contact for all U.S. 
Treasury issues; (10) performs ongoing quality control reviews of 
various payment and disbursement processes and systems in the Financial 
Services Branch, including reviews to ensure compliance with the Prompt 
Payment Act and to validate the legality, propriety and accounting 
treatment of travel and non-travel payments at CDC, including reviews 
of payments processed by the Cincinnati office; (11) identifies 
recurring problems in payment processes and recommends corrective 
actions or identifies required training to correct the deficiency; (12) 
serves as the focal point for all Federal Income Tax issues for CDC 
payments, reconciles tax withholding general ledger accounts, and 
prepares all monthly, quarterly and annual reports to the Internal 
Revenue Service; and (13) establishes local policy and procedures on 
electronic payments and maintains the automated file containing vendor 
payment address and banking information.
    Payment and Travel Services Section (HCAJ263). (1) Develops and 
implements policies and procedures related to payment processes and 
systems and ensures appropriate internal controls are in place and 
functioning to ensure the integrity and legality of CDC payments; (2) 
analyzes and approves payment for all equipment, supplies, travel, 
transportation and services procured by CDC, and ensures the validity, 
legality and proper accounting treatment of expenditures processed 
through the Accounts Payable module of the CDC Financial Management 
System; (3) provides expert level guidance, oversight, and 
interpretation of policies, laws, rules and regulations for the CIO's 
on all aspects of travel procedures and policies at CDC, including the 
use of the automated travel system, local travel,

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domestic and foreign temporary duty travel, and change of station 
travel for civil service employees, foreign service employees, 
commissioned officers, CDC fellows, etc.; (4) serves as the Subject 
Matter Expert and focal point for the development of new financial 
systems to automate accounts payable operations and serves as the focal 
point for payment systems issues for CDC; (5) researches and analyzes 
appropriations law issues at CDC and provides guidance consistent with 
legal and regulatory guidelines; (6) compiles and submits a variety of 
management and payment performance reports required by various outside 
agencies; (7) analyzes various internal reports to provide management 
information on topics such as interest expenses, workload, and various 
other performance indicators; (8) coordinates all aspects of CDC's 
Electronic Commerce Program in the Financial Services Branch; and (9) 
analyzes a variety of accounting and travel system reports to ensure 
that obligations are liquidated in a timely manner.

    Dated: August 28, 2003.
William H. Gimson,
Chief Operating Officer, Centers for Disease Control and Prevention 
(CDC).
[FR Doc. 03-22986 Filed 9-9-03; 8:45 am]
BILLING CODE 4160-18-M