[Federal Register Volume 68, Number 173 (Monday, September 8, 2003)]
[Notices]
[Pages 52911-52913]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-22688]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.

ACTION: Notice to add two systems of records.

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SUMMARY: The Department of the Navy proposes to add two systems of 
records notices to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on October 8, 2003, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B10), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on August 27, 2003, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996, 
(61 FR 6427, February 20, 1996).

    Dated: August 29, 2003.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N06110-1

System name:
    Physical Readiness Information Management System (PRIMS).

System location:
    Records are located at the Navy Personnel Command (Pers-6), 5720 
Integrity Drive, Millington, TN 38055-6000. Local command fitness 
leaders and assistant command fitness leaders at Navy installations/
bases have access to the information about command personnel assigned 
to their Unit Identification Code (UIC).

Categories of individuals covered by the system:
    Navy active duty and reserve personnel.

Categories of records in the system:
    Physical Readiness Information Management System (PRIMS) consists 
of command information, authorization information, member personnel 
data (such as name, Social Security Number, Unit Identification Code, 
Department, Division, gender, service, rank, date of birth, Navy 
Enlisted Code/Designator, physical date, date reported to command, 
medical waivers, body composition assessment (such as weight, height, 
neck, abdomen, waist, hips, body fat)) and Physical Readiness Test 
data, Fitness Enhancement Program data, and Ship Shape data.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 6110.1G, Physical 
Readiness Program; and E.O. 9397 (SSN).

Purpose(s):
    To provide a standardized Navy database to monitor and track the

[[Page 52912]]

progress of members' Physical Fitness Assessment (PFA) data and to 
identify, screen, train, educate, counsel, monitor and rehabilitate 
members who do not meet the Physical Fitness Assessment standards.

Routine uses of records maintained in the system including categories 
of users and the purpose of such users:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To qualified personnel for the purpose of conducting scientific 
research, management audits or program evaluation, but such personnel 
may not identify, directly or indirectly, any individual patient in any 
report of such research, audit or evaluation or otherwise disclose 
member identities in any manner.
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Records are maintained on electronic storage media. Paper records 
may be printed from the database.

Retrievability:
    Name of member and Social Security Number.

Safeguards:
    Computer facilities are located in restricted areas accessible only 
to authorized persons who are properly screened, cleared and trained. 
Access to records is controlled by the use of need-to-know ``roles'' in 
the application. Paper records downloaded from the database are marked 
``For Official Use Only.''

Retention and disposal:
    Records are maintained for a period of five years and then 
destroyed.

System manager(s) and address:
    Commander, Navy Personnel Command (Pers-657), 5720 Integrity Drive, 
Millington, TN 38055-6000 and/or the local command fitness leader/
assistant command fitness leader.

Notification procedure:
    All active duty and active Reserve Navy members with internet 
capabilities who are seeking to determine whether this system of 
records contains information about themselves can access this record 
system online at https://prims.bol.navy.mil by using their Social 
Security Number and the BUPERS ONLINE (BOL) password.
    Former service members who are seeking to determine whether this 
system of records contains information about themselves should address 
written inquiries to the Commander, Navy Personnel Command (Pers-657), 
5720 Integrity Drive, Millington, TN 38055-6000 or to the command where 
they were last assigned.
    Requests must be signed and individuals should include their full 
name, Social Security Number, name or unit identification code of last 
command assigned, and dates of last assignment.

Record access procedures:
    All active duty and active Reserve Navy members with Internet 
capabilities seeking access to records about themselves in this system 
of records may do so at https://prims.bol.navy.mil by using their 
Social Security Number and the BUPERS ONLINE (BOL) password.
    Former service members seeking access to records about themselves 
in this system of records may receive a copy of the records by making 
written inquiries to the Commander, Navy Personnel Command (Pers-657), 
5720 Integrity Drive, Millington, TN 38055-6000 or to the command where 
they were last assigned.
    Requests must be signed and individuals should include their full 
name, Social Security Number, name or unit identification code of last 
command assigned and dates of last assignment.

Contesting record procedures:
    The Navy's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in the 
Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be 
obtained from the system manager.

Record source categories:
    Individual, command personnel, and/or medical personnel.

Exemptions claimed for the system:
    None.
N07200-1

System name:
    Navy Morale, Welfare, and Recreation Debtors List.

Categories of individuals covered by the system:
    Individuals who owe money to Navy Morale, Welfare and Recreation 
(MWR) facilities.

Categories of records in the system:
    Copy of application, dunning notices, DD Form 139s, correspondence 
from responsible MWR Business Office, Bad Check System (including: 
Returned Check Ledger; Returned Check Report; copies of returned 
checks; bank advice relative to the returned check(s); correspondence 
relative to attempt by Navy MWR to locate the patron and/or obtain 
payment; a printed report of names of those persons who have not made 
full restitution promptly, or who have had one or more checks returned 
through their own fault or negligence); Accounts Receivable Ledger, 
detailed by patron; and Treasury Offset Program (TOP) accounts.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 31 FR 285.11, Administrative 
Wage Garnishment; Federal Claims Collection Act of 1966 (Pub. L. 89-
508) and Debt Collection Act of 1982 (Pub. L. 97-365); and E.O. 9397 
(SSN).

Purpose(s):
    To maintain an automated tracking and accounting system for 
individuals indebted to the Department of the Navy's Morale, Welfare 
and Recreation (MWR) facilities for the purpose of collecting debts.
    Records in this system are subject to use in approved computer 
matching programs authorized under the Privacy Act of 1974, as amended, 
for debt collection purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To a commercial credit reporting agency for the purpose of either 
adding to a credit history file or obtaining a credit history file for 
use in the administration of debt collection.
    To a debt collection agency for the purpose of collection services 
to recover indebtedness owed to the Department of the Navy.
    To the Internal Revenue Service (IRS) to obtain the mailing address 
of a taxpayer for the purpose of locating such taxpayer to collect or 
to compromise a Federal claim by Navy

[[Page 52913]]

against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance 
with 31 U.S.C. 3711, 3217, and 3718.
    To any State and local governmental agency that employs the 
services of others and that pays their wages or salaries, where the 
employee owes a delinquent non-tax debt to the United States for the 
purpose of garnishment.
    To the Department of the Treasury, Financial Management Service, 
for the purpose of collecting delinquent debts owed to the U.S. 
Government via administrative offset.

    Note: Redisclosure of a mailing address from the IRS may be made 
only for the purpose of debt collection, including to a debt 
collection agency in order to facilitate the collection or 
compromise of a Federal claim under the Debt Collection Act of 1982, 
except that a mailing address to a consumer reporting agency is for 
the limited purpose of obtaining a commercial credit report on the 
particular taxpayer. Any such address information obtained from the 
IRS will not be used or shared for any other Navy purpose or 
disclosed to another Federal, State or local agency which seeks to 
locate the same individual for its own debt collection purpose.

    The DoD ``Blanket Routine Uses'' that appear at the beginning of 
the Navy's compilation of systems notices also apply to this system.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to ``consumer reporting agencies'' as defined in the Fair Credit 
Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid 
in the collection of outstanding debts owed to the Federal Government; 
typically, to provide an incentive for debtors to repay delinquent 
Federal Government debts by making these debts part of their credit 
records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Mainframe magnetic tapes, disk drives, printed reports, file 
folders, and PC hard and floppy disks.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Information is stored in locked file cabinets, supervised office 
space, supervised computer tape library that is accessible only through 
the data center, entry to which is controlled by a ``cardpad'' security 
system, for which only authorized personnel are given the access code. 
PC entry into the system may only be made through individual passwords.

System manager(s) and address:
    Policy official: Head, Financial Management Branch, Department of 
the Navy, Navy Personnel Command (Pers-652), 5720 Integrity Drive, 
Millington, TN 38055-6520.
    Record holder: Local Morale, Welfare, and Recreation Offices/
Visitors Quarters/Civilian Fund Business Offices that fall under the 
Commanding Officer of an installation. Addresses for Commanding 
Officers appear in the Directory of Department of the Navy Mailing 
Addresses.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the local Morale, Welfare, and Recreation Office/Visitors Quarters/
Civilian Fund Business Office at the installation where they obtained 
services or to the System Manager. Addresses for commanding officers 
appears in the Directory of Department of the Navy Mailing Addresses.
    In the initial inquiry, the requester must provide full name, 
Social Security Number, date of transaction, and the activity where 
they had their dealings. A list of other offices the requester may 
visit will be provided after initial contact is made at the office 
listed above. At the time of a personal visit, requesters must provide 
proof of identity containing the requester's signature.

Record access procedures:
    Individuals seeking access to records about themselves should 
address written inquiries to the local Morale, Welfare, and Recreation 
Office/Visitors Quarters/Civilian Fund Business Office at the 
installation where they obtained services or to the System Manager. 
Addresses for commanding officers appears in the Directory of 
Department of the Navy Mailing Addresses.
    In the initial inquiry, the requester must provide full name, 
Social Security Number, date of transaction, and the activity where 
they had their dealings. A list of other offices the requester may 
visit will be provided after initial contact is made at the office 
listed above. At the time of a personal visit, requesters must provide 
proof of identity containing the requester's signature.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    The individual; the bank involved; activity records; Internal 
Revenue Service; credit bureaus; the Defense Manpower Data Center; and 
the Department of the Treasury.

Exemptions claimed for the system:
    None.

[FR Doc. 03-22688 Filed 9-5-03; 8:45 am]
BILLING CODE 5001-08-P