[Federal Register Volume 68, Number 171 (Thursday, September 4, 2003)]
[Notices]
[Pages 52629-52630]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 03-22515]


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DEPARTMENT OF THE TREASURY

Internal Revenue Service


Privacy Act of 1974: Computer Matching Program

AGENCY: Internal Revenue Service, Treasury.

ACTION: Notice of Matching Program.

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SUMMARY: Pursuant to the Privacy Act of 1974, as amended, and the 
Office of Management and Budget (OMB) Guidelines on the Conduct of 
Matching Programs, notice is hereby given of an internal computer 
matching program to be conducted by the Internal Revenue Service 
pertaining to the matching of systems of records Treasury/IRS36.003 
General Personnel and Payroll and Treasury .010 Telephone Call Detail 
Records.

EFFECTIVE DATE: This notice will be effective October 6, 2003.

ADDRESSES: Inquiries may be mailed to Director, End User and Equipment 
Services; Modernization, Information Technology and Support Services, 
M:I:EU, Internal Revenue Service, 5000 Ellin Rd., Lanham, MD.

FOR FURTHER INFORMATION CONTACT: Ed D. Rieser, Project Manager, 
Telecommunications Asset Tool (TAT), M:I:EU:AD:SE, Internal Revenue 
Service, (972) 308-1687.

SUPPLEMENTARY INFORMATION: The Matching Process is needed for the 
Internal Revenue Service (IRS), Telecommunications Division Waste, 
Fraud, and Abuse initiative to automatically match long distance 
telephone and calling card call detail records/data to employee making 
the call(s) and match to the manager of that respective employee by 
using the Telecommunications Asset Tool (TAT), Corporate Authoritative 
Directory Services (CADS), and the Calling Card Ordering System (CCOS). 
Members of the public desiring specific information concerning an 
ongoing matching activity may request a copy of the applicable computer 
matching agreement at the address provided above.
    Name of source agency: Internal Revenue Service.
    Name of recipient agency: Internal Revenue Service.
    Beginning and completion dates: The matches are conducted on an 
ongoing basis in accordance with the terms of the computer matching 
agreement in effect between the parties as approved by the Treasury 
Data Integrity Board. The term of this agreement is expected to cover 
the 18-month period beginning September 1, 2003 and ending February 28, 
2005.
    Purpose: The purpose of this program is to prevent or reduce waste, 
fraud, and abuse while protecting the privacy interest of the subjects 
of the match.
    In the past several years the Service has been increasingly 
challenged to ensure that all resources are used as efficiently as 
possible. Telecommunications expenditures, one of the largest items in 
the Service's budget, continue to be an area warranting increased 
scrutiny due to the steady and dramatic rise in telecommunications 
usage and cost. On September 25, 2001, in partnership with the National 
Treasury Employees Union (NTEU), the Service entered into an agreement 
to implement a new system for reviewing telecommunications usage.
    The Telecommunications Asset Tool (TAT), will be used to review 
employee use of office telephones and calling card records. TAT 
replaces the Billing Analysis Reporting Tool (BART) that has been used 
to review personal use of office telephones and calling cards to 
prevent waste, fraud, and abuse of government telephone services since 
the early 1990s.
    A major purpose of the TAT is to provide a system of checks and 
balances that directly address the integrity of the data. The call 
detail data has been derived from Sprint Billing Data received monthly 
and used to build the call detail database. The new agency-wide TAT 
review process will concentrate on two areas: (1) potential waste, 
fraud, and abuse of telecommunications resources; and (2) lost 
personnel productivity based on excessive time devoted to personal 
telephone calls. TAT provides data on 100% of call detail records, 
including long distance telephone calls and phone card calls. TAT is 
the tool for managing telecommunications expenditures and for 
identifying waste, fraud, and abuse. Additionally, managers can request 
ad hoc reports detailing calls from office telephones or calling cards 
if the manager suspects potential problems related to these services.


    Authority: 5 CFR 2635-Standards of Ethical Conduct for Employees 
of the Executive Branch; 5 CFR 3101-Supplemental Standards of 
Ethical Conduct for Employees of the Treasury Department, Treasury 
Supplemental Standards (3101.101-3191, 107, the Treasury Employee 
Rules of Conduct).

    Categories of individuals covered: Employees who have been issued 
an IRS telephone calling card.
    Categories of records covered in the match: Personnel/Payroll and 
Telephone Call Detail records from the following Privacy Act systems of 
records.

Treasury/IRS36.003 General Personnel and Payroll Data

CADS data to be used in the matching program:
    Standard Employee Identifier (SEID),
    Employee Name, Manager Name,
    Organizational symbols,
    Building/Room Number,
    Business office Address,
    Employee telephone number.

Treasury/IRS36.003 General Personnel and Payroll Data

CCOS data to be used in the matching program:

[[Page 52630]]

    Standard Employee Identifier (SEID),
    Employee Name, Manager Name,
    Organizational symbols,
    Building/Room Number,
    Business office Address,
    Calling card number.

Treasury .010 Telephone Call Detail Records

TAT data to be used in the matching program:
    Date,
    Time,
    Originating telephone number,
    Originating Access,
    Terminating telephone number,
    Terminating City/State,
    Terminating Access,
    Minutes,
    Conference call cancellation charge,
    Calling card number,
    Tax and Total Cost.
    The telephone number or calling card data from the TAT process will 
be matched with CADS or CCOS database to identify the employee assigned 
to the respective telephone number/calling card and identify the 
manager to whom the employee is assigned.
    Once the manager is identified, the respective/applicable call 
detail report(s) are generated.
    Ninety days prior to expiration of the agreement, the parties to 
the agreement may request a 12-month extension in accordance with 5 
U.S.C. 552a(o).

    Dated: August 27, 2003.
W. Earl Wright, Jr.,
Acting Chief Management and Administrative Programs Officer.
[FR Doc. 03-22515 Filed 9-3-03; 8:45 am]
BILLING CODE 4830-01-P